36C26225Q0284.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* VA Loma Linda Health Care Systems Repair/Install New 4” steam regulator One time service

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26225Q0284

RESPONSE DATE/TIME/ZONE 01-06-2025 11:00 MOUNTAIN TIME, DENVER,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J045

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22-Gilbert Network Contracting

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist

Jordan Alonzo jordan.alonzo@va.gov

(505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

VA Loma Linda Health Care Systems

VALLHCS

11201 Benton St, Loma Linda California

POSTAL CODE 92357

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

VA Loma Linda Health Care Systems (VALLHCS) requires repair of steam regulator. See SOW below for more information.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220/ $19 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail to jordan.alonzo@va.gov. All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than 01/06/2025 at 11:00am MST.

http://www.sam.gov/ https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) Steam Regulator Replacement.

II. BACKGROUND INFORMATION:

VA Loma Linda Healthcare System’s (VALLHCS) Steam regulator has been in a non-operable condition for 2 years. The hospital has been relying on secondary bypass steam regulator to support hospital services. There is no redundancy should bypass fail to support domestic hot water services to hospital.

III. PARTS and EQUIPMENT LIST:

PARTS QTY Inch Flanged Ends Rating PSI

Steam Regulator 1 4 150 25

25P Pressure pilot 1 20 - 100

Spiral Wound Gasket 4 300

IV. OBJECTIVES:

The purpose of this contract is to remove, disassembly, and installation of new 4” steam regulator for VA Loma Linda Healthcare System’s (VALLHCS) steam system. Repair to be completed on weekend to minimize auxiliary services to hospital with minimal impact.

V. SCOPE:

Contractor shall provide all labor, test equipment, machinal equipment, tools, materials, supplies, and transportation to accomplish Steam regulator Replacement.

Prior to any work starts the Contractor shall Lockout Tagout steam system two isolation valve for the steam regulator. Plant supervisor shall show the contractor the isolation valves.

Contractor shall remove 4-inch Steam Regulator located in 1D-01 mechanical room. The picture blow shows the Steam Regulator.

Contractor shall clean all mating flanges.

Contractor shall provide and install new 4-inch ANSI 150 25psi main valve, new gaskets shall be installed with the Steam Regulator replacement. The Steam Regulator and gasket specifications are listed above in parts and equipment list.

Contractor shall provide and install new 25P pressure pilot, cast steel, w/blue spring.

Contractor shall check for proper operation after install of new Steam Regulator.

VI. PERIOD OF PERFORMANCE:

40 days from performance start date. Work may be scheduled during the day or night

(Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

• Daytime hours: 6 am to 4 pm

• Evening hours: 4 pm to 4 am

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting

Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to

VALLHCS operational requirements.

VII. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St. Loma Linda, CA 92357

VIII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. Boiler, Hot Water Heating and Steam Fitting Contractor. C-4 License

IX. SPECIFIC REQUIREMENTS:

Steam Regulator

25P pressure Pilot

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with

VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Electrical

Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

• OSHA 29CFR Regulations, www.osha.gov

• NFPA 99, www.nfpa.org

X. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO.

All changes to the contract shall be issued through a contract modification in writing from the

CO to the Contractor.

XI. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting

Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

XII. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED

INFORMATION (GFI):

No Government equipment will be used by the Vendor.

XIII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following

National holidays are observed and for the purpose of this contract are defined as “Legal

Federal official holidays”:

http://www.osha.gov/ http://www.nfpa.org/

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by

U.S. Government agencies. Also included, would be any other day specifically declared by the

President of the United States of America to be a National Holiday.

XIV. CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA provided identification (I.D.)

badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

XV. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the

Contractor. Possession of weapons are prohibited.

XVI. SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XVII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XVIII. COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.