36C26224Q1323.docx

SUBJECT*

CAP eFRM Subscription License

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Clift Domen Clift.Domen@va.gov

PLACE OF PERFORMANCE

VA San Diego Healthcare System

3350 La Jolla Village Drive

San Diego CA

ADDITIONAL INFORMATION

DESCRIPTION

[BLANK PAGE]

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 20224-05, dated May 22nd, 2024.

Solicitation 36C26224Q1323 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

This procurement will be issued under Full and Open Competition. NAICS Code is 513210.

The Government is seeking a contract to acquire CAP eFRM Annual Subscription License. This solicitation is seeking to fulfill the following statement of work:

Period of Performance: 1 year base + 4 optional years

STATEMENT OF WORK

INTRODUCTION: CAP eFRM (Electronic Forms and Reporting Module) is a software tool required for structured synoptic reporting. The software delivers consistent, reliable, and comprehensive cancer reporting and integrates the latest cancer protocols developed by the College of American Pathologists (CAP) into VISN22, PALMS Anatomic Pathology workflow.

Background:

VISN22 will require 32 licenses distributed between 5 facilities to support the cancer program. The software must expedite the CAP electronic Cancer Checklists (eCC), must be an electronic version of the CAP Cancer Protocols. It must automatically deliver real-time updates of the latest CAP eCCs. It must ensure report completion and automated content maintenance to assist pathologists in their workflow and in their compliance with both the Commission on Cancer and CAP Laboratory Accreditation Program Scope:

· CAP has developed, maintains, and owns, or has the right to license, a certain proprietary product, known as eFRM, described in Exhibit A. Use of such product is subject to the condition that End User execute this Agreement. This Agreement sets forth the terms on which CAP will license such product to End User.

Requirements:

· VISN 22 will require 32 licenses to support 5 facilities within the consolidated pathology and laboratory medicine services.

Table of Licenses per site

Technical Requirements:

· Minimum OS Requirements, Windows XP or newer

· Internet connectivity

· CAP eFRM will attempt to load the required components (.NET Framework 4.0) from the internet automatically, but this may require IT involvement.

Mailing addresses and phone numbers for facilities involved in this effort VA Greater Los Angeles Healthcare System (West LA) 11301 Wilshire Blvd Los Angeles, CA 90073 310-478-37711 VA Loma Linda Healthcare System 11201 Benton Street Loma Linda, CA 92357 909-825-7084

VA Tucson Healthcare System 3601 S 6th Ave Tucson, AZ 85723 520-629-4629 VA San Diego Healthcare System 3350 La Jolla Village Dr.

San Diego, CA 92161 800-331-8387

VA Long Beach Healthcare System 5901 E. 7th Street Long Beach, CA 90822 562-826-8000 VA New Mexico Healthcare System 1501 San Pedro Dr. SE Albuquerque, NM 87108 505-265-1711 x2574

VA Phoenix Healthcare System 650 East Indian School Rd Phoenix, AZ 85012 601-277-5551 x6346

CAP eForm Customer Support Deliverables Software Support Features Description

Telephone Support

Electronic Support

4 hours for major issues where no known workaround exists.

24 hours for major issues where a known workaround exists.

Software Updates

The software must expedite the completion of the CAP electronic Cancer Checklists (eCC) and be an electronic version of the CAP Cancer Protocols.

The software must automatically deliver real-time updates of the latest CAP eCCs. And ensure report completion and automated content maintenance to assist pathologists in their workflow and in their compliance with both the Commission on Cancer and CAP Laboratory Accreditation Program.

Cancer Reporting Software must

· Deliver the latest CAP Cancer Protocols

· Provide an easy-to-use interface with user-defined workflows

· Prepopulate checklists, where appropriate

· Streamline synoptic reports by removing unnecessary data elements

· Eliminate errors of omission and redundant entries

· Automatically update and push new content

· Reduce transcription utilization (End of Statement of Work)

The information identified above is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the services being requested.

CONTRACT CLAUSES AND PROVISIONS

Provisions 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services and 52.212-2, Evaluation – Commercial Products and Commercial Services. are applicable to this acquisition. Furthermore, Provision 52.212-2 is utilizing the lowest price on an Acceptable/Unacceptable evaluation process.

52.212-1 - Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) Submitting Quote:

Offeror(s) shall submit their quote via email and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm’s UEI#, total price and a completed copy of FAR Clause 52.212-3 Offerors Representations and Certifications – Commercial Commercial Products and Commercial Services. Or a copy of offeror’s annual offeror representations and certifications (ORCA) document from www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications – Commercial Products and Commercial Services..

If providing an equivalent product, offerors shall either provide information regarding how their product meets the requirements in the above statement of work or alternatively may state where in the offeror’s overall submission that information can be found. See 52.211-6 for additional information.

Offeror shall provide verification that their items are not Gray Market such as examples on page below, section Gray Market items.

Submit all question(s) to Clift Domen at clift.domen@va.gov no later than June 17th, 2024, 1:00 PM Pacific Standard Time (PST). Ensure to reference solicitation # 36C26224Q1323 within the subject line of the email.

Quotes must be received by June 21st, 2024, 1:00 PM PST. Email your quote to Clift Domen at clift.domen@va.gov. Ensure to reference solicitation # 36C26224Q1323 within subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award.

(End of provision)

52.212-2 - Evaluation—Commercial Products and Commercial Services. (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical acceptability shall be established by review of each submitted quote, attachments, and/or information by the designated technical evaluator/s and verification that any “brand name” or “equal to items" meet all the requirements in the Statement of work included in this solicitation. No other rating or quantitative value other than acceptable or unacceptable will be assigned.

Once technical acceptability has been established, the Contracting Officer shall award to the lowest price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.217-6 - Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause)

52.217-8 - Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days of contract expiration.

(End of clause)

52.217-9 - Option to Extend the Term of the Contract. (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within contracts period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

Gray Market Items

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of clause)

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)

FAR 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024)

FAR 52.232-18, Availability of Funds (Apr 1984)

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

FAR 52.233-1, Disputes (May 2014)

VAAR 852.203-70, Commercial Advertising (May 2018)

VAAR 852.232-72, Electronic Submission of Payments (Nov 2018)

(End of Clause)

52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

FAR 52.204-7, System for Award Management (Oct 2018)

FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

FAR 52.211-6, Brand Name or Equal (Aug 1999)

FAR 52.233-2, Service of Protest (Sep 2006)

VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (Sep 2018)

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

(End of Provision)