36C26224Q0438.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

ADRIANA.GARCIA@VA.GOV

Adriana Garcia adriana.garcia@va.gov 562-766-2227

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

100 PERCENT SDVOSB SET ASIDE.

Combined Synopsis/Solicitation Notice

Request for Quote# 36C26224Q0438 solicitation is 100% set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) codes for this procurement are NAICS: Code: 339112 (Medical Surgical Instruments, Equipment and Supplies).

The Department of Veterans Affairs VA Greater Los Angeles Healthcare System, California 90073 has a requirement for Gildescope by Verathon products.

The Contractor shall furnish all Original Equipment Manufacturers’ (OEM) goods/ materials/service at the Veterans Affairs VA Long Greater Los Angeles Healthcare System, 11301 Wilshire Blvd. Los Angeles, ca 90073.

SDVOSB shall provide an ADL (authorized distributor letter) AND VetBiz certification with solicitation response.

All interested companies shall provide quotations for the following:

BRAND NAME OR EQUAL TO VERATHON

Supplies/Services

ITEM INFORMATION

BFlexT 2 Regular 5.0 Single-Use Bronchoscope (Pack of 5)

LOCAL STOCK NUMBER: 0570-0449

BFlexT 2 Slim 3.8 Single-Use Bronchoscope (Pack of 5)

LOCAL STOCK NUMBER: 0570-0448

GlideScope Core 15 FHD Premium Configuration with Core QuickConnect Cable. Replacement for the 0270-1030

LOCAL STOCK NUMBER: 0270-1030-FHD

GS Core QuickConnect Cable - Connects to BFlex Bronchoscopes

LOCAL STOCK NUMBER: 0800-0605

GS Spectrum QC, Hyperangle S3, BOX-10

LOCAL STOCK NUMBER: 440.00

GS Spectrum QC, Hyperangle S4, BOX-10

LOCAL STOCK NUMBER: 0270-1084

GS Spectrum QC, MAC S4, BOX-10

LOCAL STOCK NUMBER: 0270-1086

1.00

VRT 0270-0932

SPECTRUM SU, DVM S3, BOX/10

1.00

VRT 0270-0933

SPECTRUM SU, DVM S4, BOX/10

1.00

VRT 0270-0938

SPECTRUM SU, LO PRO S3, BOX IF 10

1.00

VRT 0270-0939

SPECTRUM SU, LO PRO S4, SX OF 10

15.00

VRT 0270-1030-FHD

GS CORE 15 PREM PLUS QC FULL HD

STATEMENT OF WORK

The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision, installation, and implementation of the Verathon GlideScope Core and Quick Connect Cable, medical equipment. This document highlights the technical specifications and services being requested by the VA Greater Los Angeles Healthcare System, Surgical (ICU), for consideration towards the purchase of 15ea. GlideScope Core and 15ea. Quick Connect Cables (connect to BFlex Bronchoscopes). Contractor shall provide all equipment, accessories, applicable training, and manuals.

Project Management / Equipment Implementation Product delivery will be the responsibility of the Verathon working with VA Greater Los Angeles Healthcare Center. Verathon will be responsible for coordinating and performing the delivery, implementation, and training for the devices.

Background/Justification/ The Verathon GlideScope Core is considered the Standard at VA Greater Los Angeles Healthcare System. The GlideScope Core is an all- in -one system offering immediate access to the tools our clinic needs to visualize the airway and tracheobronchial tree. Designed around a HD, touchscreen monitor and comprehensive workstation, it delivers elevated visibility and improved workflow.

The facility’s primary goals are to maintain high quality care, standardize and improve safety, more effective and efficient use of staff and overall improvement in patient care. By procuring the Glidescope Core, a device the providers are familiar with, clinical care can be streamlined and more efficient. The Contractor is responsible for the set-up of the equipment.

Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems.

System Equipment

a. Set-up monitors or modules [If applicable]

b. Software set up

c. Other

i. (2) User Manuals

ii. (2) Service Manuals

iii. Information on disposable procurement

2. Services

a. Training

b. Installation

Training Provided / Training Materials

1. Vendor will be required to provide two user manuals for the GlideScope Core

2. Vendor will be required to provide two service manuals for the GlideScope Connector

3. Vendor will be required to provide an on-station in-service on the proper use and setup of the GlideScope Cores and Connectors.

4. Vendor will be required to provide the cleaning methods/guidelines for GlideScope Core, Connectors, and other accessories.

5. All employees who will be utilizing the GlideScope Core, including Providers, Technicians, Bio-Clinical Engineering, and Clinic staff members ("Trainees"), must be trained by an authorized representative by Medtronic prior to using the System.

6. No charge on a mutually agreeable date and time.

Installation

1. Contractor’s Responsibilities:

a. Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of VA Greater Los Angeles Healthcare System, Building 500, 5th fl, 5 North.

b. Contractor shall receive and place equipment in the pre-arranged designated areas at VA Greater Los Angeles Healthcare System.

c. The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor.

d. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards

e. Vendor will coordinate all site visits with the Biomed staff at least 24 hours in advance.

f. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation.

2. Medical Center’s Responsibilities:

a. Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements.

b. Providing a single point of contact to work with in planning and implementing the services described.

c. Assign additional clinical staff during the transitions

d. Responsible for any structural changes (cabinets, desks, etc.).

e. Customer will be responsible for networking the device on the VA network with assistance provided from the vendor as needed.

3. On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 4:00pm PT, no installation on Saturday’s or Sunday’s, and Federal Holidays.

· High risk clinical areas may require after hours install.

4. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document.

5. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with VA Greater Los Angeles Healthcare System.

6. VA Greater Los Angeles Healthcare System. will provide a staging area for the equipment to be staged before deployed

Delivery Location Contractor shall deliver all equipment to the:

VA Greater Los Angeles Healthcare System Building 500, 5th floor, 5 North ATTN: Brandon Chinn Bldg. 500, 5th flr, 310-478-3711 x 41966 11301 Wilshire Blvd. Los Angeles, CA 90038

Records Management

1. The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

2. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

3. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

4. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

5. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

6. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

7. The Government Agency owns the rights to all data/records produced as part of this contract.

8. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. The C&A requirements do not apply, and a Security Accreditation Package is not required.

9. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format paper, electronic, etc. or mode of transmission e-mail, fax, etc. or state of completion draft, final, etc.

10. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

11. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Items” ADDENDUM: Applies to this acquisition and the following addenda to the provision.

a) The Offeror’s quotation shall be submitted electronically on company letterhead stationery to the Points of Contact identified in Contract Opportunities combined synopsis/solicitation announcement by the date and time indicated.

b) As part of your quote submission you are required to include price information. DUNS, Cage Code, tax ID, terms and conditions and Buy American Act Certificate required in clause 252.225-7000, as applicable.

c) Late submissions – Offerors are responsible for submitting at the time specified. An offer received after the time specified is “late” and will not be considered.

d) All firms must be registered in SAM at https://www.sam.gov at time of quote submittal in order to be considered for award. Please provide quote expiration date and best delivery schedule.

The solicitation will be in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 339112. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.

Due to time constraints, responses to the solicitation shall be due on 1/19/2023 at 4:00 p.m. PST. NO EXTRA TIME WILL BE GIVEN, Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Offeror shall quote all line items under this requirement and the pricing terms of the quotation shall be valid for at least 90 days unless a longer time is stated in the quote.

Correspondence or questions may be directed to Adriana Garcia at adriana.garcia@va.gov with “RFQ: 36C26224Q0438 -GLIDESCOPE in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Please include your DUNS number on your quote. Also, for verification of your SDVOSB and VOSB, please insured your business is register with the Office of Small and Disadvantage Business Utilization, here is the link: https://www.vip.vetbiz.va.gov/Search/AdvancedSearchForm.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Attention: www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items”

· 852.212-71 Gray Market Items.

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVSOB:”

(1) Means a small business concern–

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.

All quoters shall submit the following: 1) quotes (with company letterhead) listing all requested line items, quantities, unit, unit price, extended price, delivery and installation, in-service training, warranty information, quote expiration date, salesperson/POC contact information.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Lowest priced quotation that meets ALL salient characteristics/SOW, the special standards of responsibility, all deliveries requirements and any other stated requirements (PROVIDING, ADL LETTER, VET BIZ CERTIFCATION) Brand name Items must be Original Equipment Manufacturers’ (OEM) goods.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later 1/19/2024 at 4:00 PM PST Adriana Garcia at adriana.garcia@va.gov with “RFQ: 36C26224Q0438 - GLIDESCOPE” in the subject line to adriana.garcia@va.gov. All Shipping and Handling exceeding $249.00 will required a government bill of laden. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Page 1 of