36C26224Q0085 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

36C262

NCO 22

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 335 East Germann Road Gilbert AZ 85297

36C262

NCO 22

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 335 East Germann Road Gilbert AZ 85297

To all Offerors/Bidders

36C26224Q0085

X

X X

7/15/2024 4:30pm (PDT)

See CONTINUATION Page

The following amendment is to extend the RFQ until 7/15/2024 at 4:30pm (PDT) and provide responses to vendor questions.

No further questions will be answered as the date of inquiries ended 7/1/2024.

Mayte Diaz Contracting Officer

CONTINUATION PAGE

· Who is the current incumbent? EDM Enterprises, LLC

· What is the current contract number? 36C26218D0091

· What is the current contract value? $121,954.99

· D.1 Statement of work section a states “This contract will not include the disposal of infectious, bio-hazardous waste unless it is mixed with hazardous waste”, but there is a line item for biohazardous waste and further sections specify biohazardous waste. If it is mixed with hazardous waste, it should be classified as hazardous only. Can this please be clarified? This is an error, this does include the disposal of infectious and bio-hazardous waste.

· Is the VA requesting a full-service sharps program (with service technicians swapping containers) or dock service (EVS changes all containers for a central pickup location)? This is a request for full-service with technicians swapping out containers. Daily at the Main facility and ACC, weekly at Hemet, Sy Kaplan (Palm Desert), and Murrieta CBOCs, and quarterly (will need to increase if census increase) at Blythe CBOC.

· If the government is entertaining bids from vendors who are not the incumbent can the start date be pushed back to allow a new vendor time to order new containers and install them? The current start date of 7/1 is unrealistic with a solicitation due date of 6/26. We would require 60-90 days after the date of award to receive inventory and install the facilities. No

· The bid schedule shows CLIN 0001 and CLIN 0002 both as sharps, is the first clin for a reusable sharps price and the second clin for a disposable sharps price? If so, should we put N/A on the line we are not bidding? Additionally, does that mean the containers are charged per pickup or are they charged a monthly flat fee per installed location? If per turn, can you update the CLIN quantity, but the average number of containers pulled per month in the past 12 months? CLIN 0001 is per each and CLIN 0002 has been updated to per pound. CLIN 0002 should be cost per pound.

· The RCRA/Universal waste would need to be transactional based on the waste profiles. We would need this line item to be segregated by RCRA category to appropriately price it. Can you please provide these waste profiles as well as the 12 month total pounds? There would need to be a separate clin for each profile as well. There are no CLINS for Universal waste. This is included in the historical data provided in a separate sheet.

· Please provide total pounds per waste stream per month? This is included in the historical data provided in a separate sheet.

· Please provide total number of sharps containers installed per site per size. As well as the number of containers that are removed from the site each month. This information was made available during the site visit.

· Please provide all service locations and frequencies, there are only 3 sites listed on page 24, however, site visits were provided for other sites as well. This is a request for full-service with technicians swapping out containers. Daily at the Main facility and ACC, weekly at Hemet, Sy Kaplan (Palm Desert), and Murrieta CBOCs, and quarterly (will need to increase if census increase) at Blythe CBOC.

· The Blythe location wouldn’t likely need as frequent service. Could this be changed to a quarterly pickup? This is answered above.

· Are there sharps techs at the facilities to change out the containers? Contractor will provide technicians.

o If so how many hours are they working at each facility? At the main facility this will be 10 hours 5 days a week, ACC will be 8 hours 5 days a week, the CBOC’s will be until services are completed weekly (Hemet, Sy Kaplan, Murrieta) or quarterly (Blythe). The average time at each CBOC location will take approximately 2 hours at each location.

MAIN

CAMPUS

Jan-23

Feb-23

Mar-23

Apr-23

May-23

Jun-23

Jul-23

Aug-23

Sep-23

Oct-23

Nov-23

Dec-23 Total

Bio 10701 10705 12030 9165 11546 10481 10783 11372 9521 10490 10569 9469 126832 Sharps 3104 3288 2860 2773 2904 2520 2465 3230 3042 3383 2920 2555 35044 Pharm 4296 3324 3864 3898 4476 4542 3114 4458 4318 4151 4051 4122 48614 Chemo 575 423 419 348 579 309 595 269 172 186 374 248 4497

RCRA 0 0 0 0 0 0 0 0 0 0 0 0 0

Path 24 104 0 0 38 0 0 0 23 48 28 80 345

ACC Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Total Bio 32 83 48 54 38 67 23 59 49 56 72 80 661 Sharps 423 348 269 182 248 595 579 207 462 172 137 427 4049 Pharm 15 0 8 12 17 0 0 20 6 17 13 21 129 Chemo 0 0 0 0 0 0 0 0 0 0 0 0 0

RCRA 0 0 0 0 0 0 0 0 0 0 0 0 0

Path 0 0 0 0 0 0 0 0 0 0 0 0 0

RFIs

1. On page 33 of 58 of the solicitation, under Hours of Operations, it states that this is a full- service contract for three (3) on-site technicians. It is our understanding that two technicians will service the VA Loma Linda Medical Center and one technician will service the Loma Linda Ambulator Care Center, is this correct? Yes, this is correct. 2 technicians for the VA Loma Linda Main Campus and 1 technician for the ACC.

2. Could the VA add a line item to the Price/Cost Schedule for the three (3) technicians?

Currently the contractor would have to roll the cost of the technicians into their per pound pricing and since weights can fluctuate this would artificially increase the per pound pricing. Adding a separate line item for technicians will ensure contractor can provide the VA with their best pricing. Yes, we can add a line item to separate the cost of the technician minus the per pound price.

3. Pricing can fluctuate depending on the annual estimated weights. Could the VA provide at least 12 months of historical data on the weights serviced for each waste stream? VALLHCS is able to provide 12 months of historical data. Please see attached.

4. Could the VA provide an estimate of how many brackets would need to be installed?

To provide a rough estimate between all locations (Main Campus, ACC, WHC, Palm Desert, Murrieta, Hemet, Blythe) it is over 500 brackets that will be needed.

5. On page 36 of 58, under submittal instructions, the solicitations states: “In order to evaluate vendor’s qualifications, please submit: Prior experience with a hospital room service transition. This experience must include all phases of transitioning a hospital to room service to include (but not limited to) assisting in the development of the staffing model, design and layout of the equipment, and evaluation and procurement of equipment. Failure to include this information can eliminate the offeror from award consideration”. Could the VA please clarify if this experience would be limited to assisting with how many containers are needed, the types of containers, and technician services. This is not valid for this solicitation.