36C26222Q1714.docx

SUBJECT*

Live Telemicroscopy Digital Pathology System

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Han, Samuel Samuel.Han@va.gov

PLACE OF PERFORMANCE

Veterans Integrated Service Network (NCO) 22

Pathology and Laboratory Medicine Services

Multiple Locations

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26222Q1714 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2022-07, August 10, 2022.

(iv) This solicitation intends to award a contract through open competition set aside for small businesses associated with NAICS[footnoteRef:0] Code 518210 and is subject to the non-manufacturer rule (see FAR 19.001 and 13 CFR § 121.406). [0: North American Industrial Classification System]

(v) See Attachment A – Schedule of Pricing for a list of line-item numbers, items, quantities, and units of measure and Attachment B – Statement of Work for a listing of Minimum System Requirements (Salient Characteristics) and other requirements.

(vi) The Department of Veterans Affairs (VA) seeks to make procurement for a Live Telemicroscopy Digital Pathology System for the following VISN 22 healthcare systems:

1. VA Greater Los Angeles Healthcare System (VA GLA)

2. VA Long Beach Healthcare System (VA Long Beach)

3. VA San Diego Healthcare System (VA San Diego)

4. VA Loma Linda Healthcare System (VA Loma Linda)

5. VA Phoenix Health Care System (VA Phoenix)

6. VA Southern Arizona Health Care System (VA Tucson)

7. VA Northern Arizona Health Care System (VA Prescott)

8. VA New Mexico Health Care System (VA Albuquerque) Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6.

The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the requested system that conforms to all requirements.

(vii) Delivery Requirements:

Place of Delivery:

1. VA Greater Los Angeles Healthcare System (VA GLA) 11301 Wilshire Blvd., Los Angeles, CA 90073

2. VA Long Beach Healthcare System (VA Long Beach) 5901 East 7th St., Long Beach CA 90822

3. VA San Diego Healthcare System (VA San Diego) 3350 La Jolla Village Dr., San Diego, CA 92161

4. VA Loma Linda Healthcare System (VA Loma Linda) 11201 Benton St., Loma Linda, CA 92357

5. VA Phoenix Health Care System (VA Phoenix) 650 E Indian School Rd., Phoenix, AZ 85012

6. VA Southern Arizona Health Care System (VA Tucson) 3601 S 6th Ave., Tucson, AZ 85723

7. VA Northern Arizona Health Care System (VA Prescott) 500 Hwy 89N, Prescott, AZ 86313

8. VA New Mexico Health Care System (VA Albuquerque) 1501 San Pedro SE, Albuquerque, NM 87108

Delivery Timeframe:

The product(s) shall be delivered to the agreed upon delivery address no later than 180 days After Receipt of Order (ARO).

Additional Delivery Requirements All shipping shall be inclusive of prices within the schedule and FOB Destination.

(viii) The provision at 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES, applies to this solicitation.

Addendum:

All offeror quotes for this solicitation must be received electronically through email no later than Thursday, September 22nd, 2022, 12:00 PM Pacific Time. Ensure to reference solicitation number 36C26222Q1714 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than Friday, September 16th, 2022, 12:00 PM Pacific Time.

Offers shall be sent by email to Samuel Han at Samuel.Han@va.gov. For additional support, contact Daniel Ruiz at Daniel.Ruiz@va.gov.

Offerors shall submit the following via email:

1. Pricing Please submit a completed Attachment A – Schedule of Pricing. Offerors shall fill out all unlocked fill-ins/tabs of Attachment A conforming to requirements stated by the salient characteristics provided in Attachment B – Statement of Work and the instructions below. Fields that are to be completed are highlighted in green.

a. Tab “SCHEDULE OF PRICING”:

i. This tab provides a summary overview of total pricing.

ii. Price related information is not to be entered in this tab. Total costs from the following individual healthcare system tabs are connected to and will automatically populate into Column M.

iii. If providing an equivalent product, offerors shall additionally complete Columns G – J.

b. Tabs “VA GLA” to “VA LONG BEACH”:

i. Offerors shall complete Columns B – F with individual line items that are necessary for successful performance of the digital pathology system. Items such as scanner equipment, software license, servers, ancillary equipment, etc. shall be included in this section.

NOTE: All shipping costs shall be FOB Destination and included in proposed pricing.

c. Tab “IMPLEMENTATION”:

i. Offerors shall complete Columns B – F with additional line items that are related to integration/implementation services across all VISN 22 healthcare systems. Items such as LIS professional services, integration/implementation services, training, etc. shall be included in this section.

2. Minimum System Requirements and Additional System Requirements Please submit a Completed Attachment B – Statement of Work. We recommend that the entire solicitation and statement of work be read completely prior to filling out the solicitation.

a. Minimum System Requirements – Section 4 of Attachment B Statement of Work

i. Offeror shall either provide information regarding how their product meets the minimum system requirements in each section or alternatively may state where in the offeror’s overall submission that information can be found.

3. Product Information

a. Please provide informational brochures for all offered instruments/scanners. (No more than 10 pages in PDF, MS WORD, or MS PPT format)

b. Please provide supply maintenance protocols and time stated to perform procedures. (No more than 10 pages in PDF, MS WORD, or MS PPT format)

c. Please provide detailed description of what is included in the manufacturer’s warranty.

(End of Provision)

(ix) 52.212-2 EVALUATION -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest priced quotation that meets all minimum system requirements in Attachment B, Section 4 and (any other stated requirements such as additional delivery requirements) that is both responsive and responsible.

Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the salient characteristics (see Attachment A and B).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Products and Commercial Services, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition.

(xiii) The following clauses also apply:

52.211-6 – BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

852.212-72 - GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM or by an intermediary distributor authorized by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause)

852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008)

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

(End of clause)

52.252-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

(End of clause)

52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

(End of provision)

See attached document: Attachment A - Schedule of Pricing.

See attached document: Attachment B - Statement of Work.

See attached document: Attachment C - VA Handbook 6500.6.