RFQ 36C26222Q0673 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 1

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders

36C26222Q0673

04-21-2022

X

X

X 1

The Purpose pof this amendment is to:

1: Post Q&A

2: Revise Enclosure 1

3: Revise RFQ Description

All other terms and conditions remain unchanged.

Peter Kim

Contracting Officer

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and

Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition

Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.

1.A. Project Title: Purchase of Auto Scrubbing Equipment

1.B. Project Location: VA Tucson Healthcare System Located at 3601 S 6th Ave Tucson, AZ

85723

1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26222Q0673

1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small

Businesses IAW Public Law 109-461, 38 USC Section 8127

1.E. Applicable NAICS code: 339999

1.F. Small Business Size Standard: 500 Employees

1.G. Type of Contract: Firm Fixed Price

1.H. Delivery required as soon as possible

2. Submit written offers in accordance with the following instructions, as well as Addendum to

FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 11am 04/26/2022 to David Odne; david.odne@va.gov.

Ensure the following are completed and/or included in the offer packet:

2.A. Vendor Information

2.B. Acknowledgement of amendments

2.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

2.D. Schedule of services

2.E. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items

2.F. 852.219-78 VA Notice of Limitations on Subcontracting—Certificate of Compliance for

Supplies and Products

3. Scope: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor.

The Contractor will be responsible for providing auto scrubbing equipment with the salient characteristics listed below.

I. GENERAL:

Contractor shall provide all labor, material, tools, parts, equipment, operating and/or

Technical/maintenance manuals, training, delivery, and accessories necessary to furnish and install the ScrubEx Dispensing equipment as defined herein.

EQUIPMENT IDENTIFICATION IS AS FOLLOWS:

• 10/each Walk behind burnishers

• 11/each Walk behind scrubbers http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P0_0 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P0_0

• 2/each Ride on burnishers

• 2/each Ride on scrubbers

• 2/each Carpet extractors

• 12/each Wet-dry vacuum

• 10/each Corded burnishers

• 12/each Side-by-side scrubbers

• 4/each Kaivacs

II. EQUIPMENT REQUIREMENTS:

1. Specifications of equipment as set forth in this section are minimum specifications, unless otherwise stated, and shall not be construed as limiting the overall quality, quantity or performance characteristics of items furnished in the system. The equipment being purchased shall meet or exceed the minimum requirements, performance, and overall quality of the existing equipment or needs of the Environmental Management Services department.

2. All equipment to be purchased under this specification shall be new and the current model of a standard product of a manufacturer of record. A manufacturer of record shall be defined as a company whose main occupation is the manufacturer for sale and equipment maintenance or the items of equipment and which:

a) Walk behind scrubbers and burnishers to have an operating noise level of at or around 67 decibels.

b) Ride on scrubbers and burnishers to have an operating noise level of at or around 67 decibels.

c) Carpet extractors to have an internal heating element for hot water extraction.

d) Carpet extractors to have the capability to produce at or around 500 psi of water pressure.

e) Wet vacuums to have ergonomic features to reduce chances of or provide features for easy lifting and emptying its contents.

f) Corded burnishers have an operating noise level of at or around 67 decibels with a replaceable HEPA filter.

g) Kaivac machines with the ability to integrate existing germicidal disinfectant into a usable solution and have a reasonable sized solution and wastewater tank.

h) Side-by-side floor scrubbers with dual speed selections are preferred but not required.

i) All equipment is to be purchased with a service plan to ensure parts replacement, trouble shooting and replacement of equipment if needed/necessary.

3. Vendor of equipment shall configure the system proposed to meet those functional requirements. The list of equipment provided shall not be considered all-inclusive but shall serve as a guide for developing a complete system.

III.TESTING AND CERTIFICATION

Vendor of equipment must provide certification, ability and parts needed to provide maintenance services, replace parts, and/or provide a replacement to the equipment purchased. Although testing of the equipment to be purchased is recommended, it is not a requirement.

IV. ACCEPTANCE TESTING

The equipment being purchased will not be required to be tested, in the presence of the

COTR or representative for proof-of-performance.

V. TRAINING:

Vendor of equipment being purchased shall provide training on the use and operations of the equipment. Cost for training is included in the purchase price and shall be conducted at the facility at the discretion of the COTR/representative. Training shall include on-site orientation and training of using personnel in operation and care of the equipment furnished, as well as an actual demonstration of the operation of the equipment. Vendor of equipment shall provide guidance on completing any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment. Only qualified Vendor’s personnel will give this training.

VI. HOURS OF OPERATION:

1. Normal hours of operations at the VAMC are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. All training will be performed during normal hours of coverage unless requested or approved by COTR or designee.

Special Notes: The VA will have access to a technical support hotline during the hours of 8am – 5pm. Cost for same is included in the purchase price.

However, a problem or malfunction of the equipment cannot be resolved with technical support via telephone, then the Vendor of the equipment purchased shall be responsible to meet the response times noted in Paragraph IX below.

2. Federal Holidays observed by the VAMC are: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as

“Legal Federal official holidays”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in January

Memorial Day Last Monday in January

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

VII. GUARANTEE/WARRANTY:

The Vendor of equipment warrants that the system will be free from defects from materials and workmanship under normal use for a period of not less than one (1) year for equipment defined herein. Contractor shall provide a copy of the written warranty upon delivery of the equipment.

VIII. IX. RESPONSE TIME FOR EMERGENCY REAPIR SERVICE AND/OR WARRANTY

REPAIRS:

1. The COTR or designated alternate is the Vendor’s reporting and contact official for all service calls required.

2. Warranty repairs shall be completed during normal operating hours.

3. Response Time: Contractor's FSE must respond with a phone call to the COTR or his/her designee within one (1) hour after receipt of telephoned notification. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within twenty-four (24) hours of receipt of the first notification or as approved by the COTR.

IX. CONFORMANCE STANDARDS:

All work shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer's/industry standards.

X. PRODUCT MODIFICATION, REMOVAL OR RECALL:

If any equipment under this solicitation requires modification, is removed or recalled by the Vendor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Vendor or manufacturer:

a. Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following:

(1) Complete item description and/or identification, order numbers from customers, and the contract number assigned,

(2) Reasons for modifications, removal, or recall.

(3) Necessary instructions for return for credit, replacement, or corrective action.

b. Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified

c. Vendor shall be responsible for any costs associated with the above.

XI. OPERATING/MAINTENANCE MANUALS:

In addition to the electronic copy of the operating/maintenance manual (if available), Contractor shall provide two (2) copies of the Operating and /or Maintenance manuals.

4. Place of Performance: VA Tucson Healthcare System Located at 3601 S 6th Ave Tucson, AZ 85723

5. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2022-04 Effective January 30, 2022. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.

5.a. FAR 52.212-1, Instructions to Offerors – Commercial Items

5.b. FAR 52.212-2, Evaluation – Commercial Items

5.c. FAR 52.212-4, Contract Terms and Conditions – Commercial Items

5.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items

5.e. FAR 52.217-6 Option for Increased Quantity

5.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business

Set-Aside

5.g. VAAR 852.219-74, Limitations on Subcontracting—Monitoring and Compliance

5.h. FAR 52.252-2, Clauses Incorporated by Reference

5.i. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial

Items

6. Contractor is to order and store at contractor’s expense any long lead delivery items that can delay or impede the completion of this work.

6.a Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

6.c. Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

6.d. Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

6.e. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities.

6.f. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

6.g All shipping costs will be included in the cost of the contract.

Salient Characteristics

SC500 and SC1500 REV

The following snippets below are the overall specifications of the auto scrubbing equipment. Please note that the SC1500 has the same specifications as the SC500 REV with the difference of the SC1500 REV being a stand on machine where the SC500 REV is a walk behind machine.

Key operational characteristics needed:

1. Revolutions per minute

a. SC500 155rpm- The faster revolutions allow for a deeper cleaning provided it does not exceed the speed/pressure where it would harm the floor finish. The average advertised speed of most equipment are at or around 150rpm for base rotary walk behind scrubbers.

b. SC1500 2250rpm ORBITAL / 30rpm pad- High speed orbital brushes have proven to provide a cleaner surface while being gentler to the finished area. The 30rpm pad movement compliments the 2250rpm feature for maximum friction while being gentle to the finished surface.

2. Brush pressure

a. SC500 33/66 lb.- Light pressure of up to 50 lb. allows for a deep clean with little worry on both newly finished and fully cured surfaces.

b. SC1500 REV 49/66 lb.- Light pressure of up to 50 lb. allows for a deep clean with little worry on both newly finished and fully cured surfaces.

3. Continuous run time

a. SC500 and SC1500 REV- 5 hours- Both machines have a continuous run time of up to 5 hours. Minimum acceptable continuous run time needed to complete at least the main corridors of the facility.

4. Productivity (total estimated square feet covered on a full charge)

a. SC500 and SC1500 REV 24,552 square feet- Minimum acceptable square footage needed to complete at least the main corridors of the facility.

5. Sound level

a. SC500 60 dB Silent mode / 63 dB Normal mode- Quiet operations to utilize equipment in any shift.

b. SC1500 61 dB Silent move / 65 dB Normal mode- Quiet operations to utilize equipment in any shift.

6. Maintenance package

a. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement

iii. Allow for services in the interim of the 1-year period to give us a year to place a maintenance contract

BU800 20BT and Chariot 2 iGloss 20

7. Revolutions per minute

a. BU800 20BT 2000 rpm- The 2000 rpm speed is crucial in providing the optimal friction needed to revitalize dull floor finish

b. Chariot 2 iGloss 20- The 2000 rpm speed is crucial in providing the optimal friction needed to revitalize dull floor finish

8. Pad pressure

c. BU800 20BT Self-regulating up to 30 lb.- Key feature in ensuring floor finish does not get burned/removed while going over non flat/smooth surfaces

d. Chariot 2 iGloss 20 Electronic raising and lowering burnisher deck-

Key feature in ensuring floor finish does not get burned/removed.

The automatic raising and lowering of the pad ensure the entire finished surface is burnished for an even shine throughout.

9. Productivity

a. BU800 20BT 17,600 ft/hr.- Practical polishing rate of 17.5k square feet an hour allows for ideal square footage/hr. once the floors have been properly cleaned.

i. The traction motor allows for the machine to be self-propelled between 0 – 240 feet per min. Ideal to ensure all staff can utilize the machine and not manually push to burnish the floors

b. Chariot iGloss 20 12,000 ft/hr.- Practical polishing rate allows for ideal square footage per hour once the floors have been properly cleaned.

i. Able to pivot 360 degrees allowing for easy maneuvering and its compact size is ideal to burnish any corridor

10. Sound level

e. BU800 20BT 68 dB- Sound levels below 70 dB to allow for quiet operations at any shift

f. Chariot 2 iGloss 62 dB- Sound levels below 70 dB to allow for quiet operations at any shift

11. Maintenance package

g. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement us a year to place a maintenance contract.

Waxie VERSA Lithium-Ion

1. Tank size-

a. Water tank 16 gallons- large water tank to allow weekly servicing to other areas as needed.

b. Vacuum Tank 18.2 gallons- larger containment size than water tank to facilitate any spills or liquid overflow if tasked to clean areas with leaks.

2. Spray time-

a. 1 Gallon per minute- Allows both chemical application and rinse cycles to have proper amount of product/chemicals

b. Pressure 500 psi- Allows for efficient and predictable sprayer output.

Intensity of spray also assists in the removal of stubborn surface soil

3. Metered tip-

a. 5 settings- Allows for various pressure and fan settings for desired coverage needed

4. HEPA blow feature-

a. Feature allows for quick drying of surface area after cleaning. Comes with a replaceable HEPA filter

12. Maintenance package

h. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement

Rally 500H

1. Heated Extraction-

a. Hot water helps loosen the bond between the soil and the carpet

b. Allows the chemicals to be more effective

c. Delivers the water or solution at temperatures as high as 190 degrees.

2. Solution pump-

a. Adjustable 220 – 500 psi allows for the most efficient and effective amount of agitation the carpet can experience.

3. Maintenance package

i. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement

Advolution 20

4. Pad Speed-

a. 1500 rpm

i. Minimum speed required to ensure adequate friction to produce a high gloss appearance on finished floors.

5. Sound level-

a. 62 dB

i. Sound levels below 70 dB to allow for quiet operations at any shift

6. Maintenance package

j. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement

Viper Venom 20” floor scrubber

7. Pad Speed-

a. 175 rpm

i. Moderate speed to provide deep cleaning of surface area and remove scuff marks and stains on a large variety of flooring

8. Maintenance package

k. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement

VL500 75 Ergo

9. Sound pressure level-

a. 64/66 dB

iv. Sound levels below 70 dB to allow for quiet operations at any shift

10. Easy emptying-

a. .

i. Emptying the machine without having to remove the motor head makes daily cleaning easier and safer

11. Maintenance package

l. Maintenance package for the first year allows for the following:

i. Immediate repairs on equipment in the event they are damaged or not working

ii. Provide services without having to return equipment for replacement

iii. Allow for services in the interim of the 1-year period to give

See attached document: Q and A for Solicitation Q_A for RFQ 36C26222Q0673.

See attached document: Revised Price_Cost Schedule.

See attached document: RFQ Description Revised SOW .