Solicitation 36C26221Q0508 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 03-30-2021

PR 664-21-2-3731-0165

00262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

00262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26221Q0508

03-30-2021

X x x

See CONTINUATION Page

X 1

The purpose of this amendment is to respond to vendor's question and update the Statement of Work as follows:

1. Question 1: I am wondering if the new clinic has a loading dock? I tried to look on Google maps but for some reason it keeps only showing a distant view from a neighborhood.

Answer: The activation warehouse has a loading dock, but KM CBOC does not. KM CBOC however, will have a designated area large enough for designated trucks to offload furniture. Vendor shall coordinate with the VA POC details of the designated area for the delivery/deliveries.

2. See updated SOW attached, the changes are in red font. See subsequent pages for more details.

3. The solicitation due date remains unchanged; solicitation is due on 04-06-2021 at 11:00 AM Pacific Time.

All other terms and conditions remain unchanged.

HELENA ROBA

CONTRACTING OFFICER

CONTINUATION PAGE

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

STATEMENT OF WORK

FOR TRACKING WALL MOUNTED WORKSTATION

KEARNY MESA COMMUNITY BASED OUTPATIENT CLINIC

1. Introduction The purpose of this statement of work (SOW) is to outline the tasks and responsibilities of the successful offeror in relation to providing one new wall mounted workstation system- Right Height Manufacturing Pull-and-Swivel StableRises or Equal to and compatible plate mountable LifeDesk single monitor arms or Equal to be used at our new Kearny Mesa Community Based Outpatient Clinic.

2. Background The San Diego VA Healthcare System currently is utilizing the Pull-and-Swivel StableRises with plate mounted LifeDesk single monitor arms in exam rooms, which have been proven to be effective technically and ergonomically resulting in overall better patient care for our veterans. We are activating a new clinic at Kearny Mesa, and we now need another system to treat patients there.

3. Scope This procurement is to provide our Kearny Mesa Community Based Outpatient Clinic with

(101) Pull-and-Swivel StableRises with rectangular top capable of height adjustability with digital display for easy operation with antimicrobial seamless surfaces in exam rooms, and

(202) compatible plate mountable LifeDesk single monitor arms to use with the StableRise units. Installation is required on-site.

4. General Requirements Vendor shall provide to San Diego VA Hospital, (101) Pull-and-Swivel StableRise units with rectangular top and (202) Pull-and-Swivel Stablerise compatible plate mountable single monitor arms for use at the new Kearny Mesa clinic.

5. Mandatory Tasks

5.1. The vendor to coordinate with the VA point of contact (POC) for the delivery of items.

Notification of expected shipment date shall be provided no later than (14) business days prior to shipment.

5.2. The vendor shall verify quantity.

5.3. Vendor to make a site visit to field verify upon award prior to product installation.

5.4. The Vendor shall ship (101) Pull-and-Swivel StableRises with rectangular top and (202) compatible LifeDesk single monitor arms directly to the Activation Warehouse 1330 30th Street, Suite G San Diego CA 92154.

5.5. The vendor shall also transport for delivery and install to Kearny Mesa CBOC 8875 Aero Drive San Diego CA 92123.

5.6. Once product is received at the Activation warehouse. The vendor is to be responsible for any replacement punch items to be delivered within (10) business days to ensure product to be installed complete.

5.7. Vendor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items.

5.8. The vendor’s installers shall deliver the Pull-and-Swivel StableRises with rectangular top and LifeDesk single monitor arms, assemble and install onsite.

5.9. The vendor shall contact the VA POC to coordinate the punch walk for final inspection of product installation.

6. Period of Performance/Acceptance

6.1. The Period of Performance (PoP) is April 30, 2021 to July 30, 2021, this PoP includes delivering, assembling and installation of the equipment.

7. Delivery Schedule

7.1. Coordination with the VA POC is required for the delivery of items. Notification of expected shipment date shall be provided no later than (14) business days prior to shipment.

7.2. The contractor shall provide a delivery schedule based on the procurement requirement

(14) days after award of the contract.

8. Schedule and Order Management

8.1. The above delivery schedule is based upon the current construction schedule for this building where wall mounted workstations will be installed, which is subject to change.

8.2. The vendor shall not increase prices for a change in delivery date for up to 180 days due to construction delays.

8.3. The awardee actual delivery date will be confirmed by VA POC upon award

8.4. Post- award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Vendor shall follow FAR 52.212-4 (f) for Time Extension Requests.

9. Delivery and Receiving

9.1. Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, vendor shall contact the VA POC.

9.2. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

9.3. The activation warehouse has a loading dock, but KM CBOC does not. KM CBOC however, will have a designated area large enough for designated trucks to offload furniture. Vendor shall coordinate with the VA POC details of the designated area for the delivery / deliveries.

9.4. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

9.5. Labeling of delivered items shall include the VA facilities contract number and VA purchase order and contract number for identification and reference upon receipt of product.

10. Delivery Location

LOCATION ADDRESS

Go Energistics, LLC Warehouse

1330 30th Street Suite G San Diego, CA 92154

Kearny Mesa CBOC 8875 Aero Drive San Diego, CA 92123

11. Product Description and Quantity

Item

# Description/Part Number Qty Unit

0001 Wall Mounted Workstation: Right Height Manufacturing Pull-and Swivel StableRise with Rectangular Top 101 EA

0002 LifeDesk Single Monitor arms 202 EA

0003 Design Fees 1 EA

0004 Installation 1 EA

12. SALIENT CHARACTERISTICS

12.1. Product Features for Wall Mounted WorkStation Right Height Manufacturing Swivel-and-Pull StableRise or Equal to

12.1.1. See P12 Attachment A Salient Spec Sheets Wall Mounted WorkStation

12.2. Product Features for LifeDesk Single Monitor Arms or Equal to

12.2.1. See P12 Attachment B Salient Spec Sheets Wall Mounted Workstation

13. Vendor Responsibilities

13.1. The vendor shall be responsible for delivery of all the products listed in Section 11.

13.2. The vendor shall be responsible for assembling (101) Wall Mounted WorkStations

Pull-and-Swivel StableRises with rectangular top

13.3. The vendors shall provide installation for (101) Wall Mounted Workstations Pull-and-Swivel StableRises with rectangular top and (202) plate mounted single monitor arms

13.4. The vendor shall provide design services- verification of quantity and field verification.

13.5. The vendor shall not provide refurbished equipment.

13.6. Vendor must provide a letter showing that they are an authorized distributor for the wall mounted workstation Pull-and-Swivel StableRise with rectangular top and its compatible single monitor arms with all components quoted.

14. Job Site Cleanliness

14.1. There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA POC a summary report indicating the total quantity of trash and recycled material for the job.

15. Assembly, Installation and Final Acceptance

15.1. The vendor is required to manage and coordinate delivery and acceptance at the

Kearny Mesa CBOC with the VA POC.

15.2. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

15.3. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as:

0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

15.4. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

15.5. The vendor shall protect all finished spaces and surfaces as required from delivery

- damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

15.6. During the entire duration of assembly and installation, the vendor will have a representative reachable via phone as the vendor’s contact, and to serve as the interface between the vendor and VA POC. All instructions provided from POC to the representative will be binding as if given to the vendor’s main contact. The POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

16. Furniture Design Services

16.1. The contractor will be required to provide basic design services and layout for furniture being requested to included quantity per each specific item and room placement as part of the design submittal described in this contract.

16.2. The VA POC will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See furniture plans (KM CBOC FL01 and KM CBOC FL02) to use as reference of room locations and space layouts.

16.3. The vendor shall provide a designer with a 2 year minimum experience with the specified product under this requirement.

16.4. Meeting Requirements for the vendor:

16.4.1. Vendor shall coordinate conference calls with the VA POC as required to review furniture layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated POC for review and concurrence.

16.4.2. After award, a site visit to the Kearny Mesa CBOC for field measurements is to be coordinated with the VA POC.

16.4.3. All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time). Monday through Friday, and excluding Federal Holidays.

16.4.4. During first meeting the vendor shall provide the VA POC with the PDF/CAD drawings showing layouts of awarded product.

16.4.5. The vendor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to VA POC a remediation plan within 5 business days.

16.5. Design Deliverable requirements:

16.5.1. The vendor shall allow for three (3) revisions per line item included in design services including updating AutoCad Drawings and PDFs as request by the VA POC.

16.6. The vendor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the VA POC.

16.7. The product must not be placed into production without clearance from the VA

POC.

16.8. The vendor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.

16.9. The vendor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.

17. Product Inspection and Warranty

17.1. The vendor shall verify and inspect all items. Any and all deficiencies

(damage/overage/shortage) shall be brought to the attention of the assigned VA POC in writing, preferably via email, immediately upon identification.

17.2. The Vendor shall store damaged items in the location designated by the VA POC.

The Vendor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VA POC daily.

17.3. Vendor shall repair or coordinate with the VA POC for replacement of damaged, defective, or missing items.

17.4. Vendor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

17.5. The warranty of an item is to start on the date of acceptance of the products/services by the VA POC.

17.6. The Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Vendor.

18. Receiving Reports

18.1. The VA San Diego has contracted Go Energistics, LLC (GoE) for the receiving portion of the Kearny Mesa Clinic Activation. They will be responsible to provide all the vendors for the clinic activation with receiving reports.

18.2. Vendor must ensure they follow up with the VA POC if they have any issues with the receiving reports. (Please contact San Diego VA Healthcare System’s receiving department at 858-642-2470).

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT