36C26219R0138-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-05-2019 703-19-3-5661-0093 None 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 To all Offerors/Bidders

36C26219R0138 07-29-2019

X X X

X The purpose of this amendment is to respond to questions from Interested Vendors and to provide clarification for Factor 2 - Events regarding RFP: 36C26219R0138 for Outdoor Experience Events for Veterans for the Department of Veterans Affairs Readjustment Counseling Services Vet Center Program.

See Pages 2 t hrough 4 for responses to questions and clarification for Factor 2 - Events.

All other Terms and Conditions remain unchanged and in full force and effect.

Imelda Martinez Contracting Officer RFP 36C26219R0138 - Amendment 0001 – Responses to Questions from Interested Vendors and provide Clarification for Factor 2 – Events f or Outdoor Experience Events for Veterans

1. Can the 12 Experiences be done at three locations in District 5, that is 4 experiences at three different sites?

RESPONSE: NO, One event per state

2. Can four of the Experiences be conducted outside of District 5?

RESPONSE: NO

3. Could you please tell me if the Pre-solicitation posted as solicitation number 36C26219R0138 on FBO contains requirements similar to any work performed currently or in the past, or will this be a new requirement?

RESPONSE: New Requirement

4. If possible, can you please provide the most recent contract or task order number?

RESPONSE: 36C26218D0139

5. Would like to understand the process and timeline of how the contracting office decides on a certain vendor to fulfill the contract described in the announcement.

RESPONSE: Reference Page 40 of 60, E.2, line item 1, GENERAL INSTRUCTIONS FOR PROPOSAL SUBMISSIONS, PAGE 41 OF 60, line item 2. RESPONSE TO EVALUATION FACTORS and page 42 of 60, E.3 EVALUATION – COMMERICAL ITEMS (OCT 2014).

6. The specifics of the program you are looking for and how Contractor is capable of creating impactful trips for veterans.

RESPONSE: Reference, Page 10 of 60, line item 3. GENERAL PROCEDURE, line item A. NUMBER AND LENGTH OF OUTDOOR EXPERIEINCE EVENTS and page 11 of 60, line item 4. CONTRACT REQUIREMENTS, paragraph A.

Reference Page 12 of 60, line item 6. OUTDOOR EXPERIENCE EVENT PROGRAM REQUIRMENTS, paragraphs A and B.

7. Will the 12 events a year once a month exercise run simultaneously so they can attend any event.

RESPONSE: NO

8. Will the events be one at a time once a month. Weekend or week day- fly in Thur, event Friday and Saturday, fly out Sunday?

RESPONSE: Yes, correct

9. Does the events have to be all in California?

RESPONSE: NO.

10. Can they be in Arizona , Neveda, Texas, Oregon and Washington State?

RESPONSE: Reference, Page 10 of 60, line item 3. GENERAL PROCEDURE, line item A. NUMBER AND LENGTH OF OUTDOOR EXPERIEINCE EVENTS and page 11 of 60, line item 4. CONTRACT REQUIREMENTS, paragraph A.

11. What type of events hiking experience, outdoors, water, skiing, water rafting, kayaking, family oriented, family building?

RESPONSE: Reference Page 12 of 60, line item 6. OUTDOOR EXPERIENCE EVENT PROGRAM REQUIRMENTS paragraphs A and B.

12. Does food and snacks, lunch, need to be incorporated into the events RESPONSE: Reference Page 13 of 60, line item 7. LOGISTICAL RESPONSIBILITES OF THE CONTRACTOR paragraph G.

13. What the medical or allergy condition would the event planner has to know for each veteran. What level of physican or EMT will be needed for these event.

RESPONSE: The Contracting Officer’s Representative (COR) and RCS Staff will communicate this information after contract has been awarded and before the start of each event.

14. Request the Government please confirm or clarify that the Government desires that the Contractor provide a minimum of three (3) event locations in each of the twelve (12) states listed for a minimum total of thirty-six (36) potential event locations per year and that the Government will select only one (1) event location per contract year for each of the twelve (12) states listed.

RESPONSE: Page 14 of 60, CONTRACTOR DELIVERABLES 9.B. Delete paragraph 9.B. in it’s entirely.

Delete the following sentence right after 9.B. in it’s entirely.

Contractors may offer more than three locations to fit the requirement to allow for better selection opportunities, but this is not required.

15. Request the Government please confirm or clarify that the Contractor is responsible for the initial air travel costs for each Veteran participant from his/her home airport to the destination airport with the Government reimbursing the Contractor for the air travel after each monthly event and that these costs SHOULD NOT be included in the line item price schedule for each event?

RESPONSE: Page 4 of 60, SCHEDULE OF SERVICES AND PRICES, Delete the following sentence in it’s entirely: Price for the transportation shall be incorporated into the line item price.

Page 14 of 60, CONTRACTOR DELIVERABLES paragraph 9 C. Contractor is responsible for Transportation costs from the participant’s home airport to the designated closest outdoor experience location airport AND to the outdoor experience facility and return travel from the outdoor experience facility to the participant’s local airport.

Correct, Transportation Costs for each event will be reimbursed directly by the Government at the exact cost and will be coordinated and pre-approved with the COR. Cost SHOULD NOT be included in the line item price schedule for each event.

16. PROVIDE CLARIFICATION TO FACTOR 2 – EVENTS.

Page 41 of 60, Response to Evaluation Factors, 2.b. Factor 2 – Events. – Change this paragraph from:

b. Factor 2 – Events. This factor will be used to assess the quality of the Offeror’s proposed events. For this factor, Offerors’ bids shall include a detailed description of each event including the dates and agenda for all 4 days and the focus activities and outcomes.

TO READ THE FOLLOWING:

b. Factor 2 – Events. This factor shall be used to assess the quality of the offeror’s proposed events. For this factor, Offerors’ bids shall include a detailed description of each of the twelve (12) events proposed for the first year including the dates and agenda for all 4 days and the focus activities and outcomes.

All other Terms and Conditions remain unchanged and in full force and effect.