36C26218R0724-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 63

600-18-3-5137-0196

36C26218R0724 06-20-2018

Imelda Martinez (562)766-2250 06-27-2018

1:00PM PDT

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

X 100

X

561320

$27.5 Million

N/A

X

36C600

Department of Veterans Affairs Long Beach Healthcare System 5901 E. 7th Street Long Beach, CA 90822

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Financial Services Center Submit Invoices electronically to:

www.tungsten-network.com

877-489-6135

See CONTINUATION Page

VA Long Beach Healthcare System has an IMMEDIATE Requirement for Temporary Staffing Services which includes twelve (12) fully trained temporary janitorial services professionals.

Refer to Subsequent pages

This requirement is being procured as a 100% set-aside for SDVOSB's.

See CONTINUATION Page

X X

X 1

Imelda Martinez Contracting Officer

VA262-17-Q-1868

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

B.3 SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

B.4 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT AND REQUIREMENTS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

SET-ASIDE (NOV 2011)

C.5 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) 35

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.9 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 ATTACHMENT 1: P07 Wage Determination_Los Angeles County_JAN 2018 D.2 ATTACHMENT 2: P11 Exhibit A - Cleaning Task Frequency Schedule

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: _____________________________

b. GOVERNMENT: Department of Veterans Affairs – 36C262 Network Contracting Office 22 Imelda Martinez, Contracting Officer 4811 Airport Plaza Drive, Suite 600 Long Beach, CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management System, or [ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE INFORMATION: All invoices from the contractor shall be submitted electronically through the Tungsten Network System to:

www.tungsten-network.com

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND

COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause.

To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

SCOPE OF WORK:

The contractor shall provide Temporary Staffing Services for the VA Long Beach Healthcare System (VALBHS) located at 5901 E. 7th Street, Long Beach, CA 90822.

Period of performance shall be for one-hundred and twenty (120) workdays with the Government having the option to extend for an additional one-hundred and twenty (120) workdays not to exceed two-hundred and forty (240) workdays.

PERIOD OF PERFORMANCE 120 WORKDAYS: JULY 6, 2018 THROUGH

NOVEMBER 4, 2018

ITEM

NO. DESCRIPTION QTY UNIT UNIT

COST

ESTIMATED TOTAL

COST

1.

Staff (1 Working On- Site Supervisor Monday through Friday)

960 HR $_________ $__________________

2.

Staff (7 Employees – Monday through

HR $_________ $__________________

3.

Staff (2 Employees – Wednesday through Sunday)

1920 HR $_________ $__________________

4.

Saturday through Wednesday)

ESTIMATED TOTAL COST FOR 120 WORKDAYS: $___________________

PERIOD OF PERFORMANCE 120 WORKDAYS: NOVEMBER 5, 2018 THROUGH

MARCH 10, 2019

ITEM

NO. DESCRIPTION QTY UNIT UNIT

COST

ESTIMATED TOTAL

COST

1.

Staff (1 Working On- Site Supervisor Monday through

960 HR $_________ $__________________

2.

Staff (7 Employees – Monday through

HR $_________ $__________________

3.

Wednesday through Sunday)

4.

Saturday through Wednesday)

ESTIMATED TOTAL COST FOR 120 WORKDAYS: $___________________

ESTIMATED TOTAL AGGREGATE COST FOR 120

WORKDAYS PLUS AN ADDITIONAL 120 WORKDAYS:

B.4 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT AND

REQUIREMENTS

GENERAL PROCEDURE

Contractor shall provide Temporary Staffing Services which includes twelve (12) fully trained temporary janitorial service professionals that have healthcare janitorial experience for the VA Long Beach Healthcare System (VALBHS) located at 5901 E. 7th Street, Long Beach, CA 90822.

One (1) of the twelve (12) fully trained temporary janitorial service professionals shall be a Working On-Site Supervisor for the Contractor, Monday through Friday to provide oversight and training for contractor staff/employees and to work in assigned areas of the VALBHS facility.

This supervisor is subject to the approval of the Environmental Management Service (EMS) Chief.

The Government reserves the right to accept or reject the on-site supervisor from the Contractor.

Contractor shall provide all staff (janitors/housekeeping staff) that is required to successfully perform complete janitorial service for an estimated area of coverage of 155,357 square footage.

All equipment, materials and supplies shall be provided by the Government.

Work shall be performed by experienced staff with experience in working with and around fully occupied public areas and office spaces. Contractor personnel shall have aseptic cleaning experience in a medical setting. Services shall be performed in a manner that will maintain a satisfactory facility condition and present a clean, safe, neat and professional appearance.

Contract personnel shall be required to properly clean all locations indicated in the Statement of Work (SOW). Services include the following: sweeping, dust/wet moping, stripping, waxing, burnishing, vacuuming, shampooing carpets, high/low dusting, washing walls, cleaning sinks, removal of trash. General cleaning duties include but are not limited to: cleaning restrooms, public areas, lobbies, waiting rooms, corridors, floors, stairwells, closets, entrance ways, patios, furniture and vents.

CONTRACTOR EMPLOYEES

The contractor shall be required to have the specified number of properly trained staff available to provide daily janitorial services to VALBHS. The contractor must provide a monthly staffing report with contractor’s invoice detailing the number of contractor employees that were on duty daily at VALBHS. All contractor employees must sign-in daily at the Environmental Management Service Department, location and point of contact (POC) shall be provided at time of award, prior to beginning their assigned work schedule, and sign-out daily at the end of each day prior to ending their assigned scheduled work. The Contracting Officer’s Representative (COR) shall use this information to determine and verify the accuracy of the Contractor’s monthly invoice.

The Contractor must provide twelve (12) contractor employees, Sunday through Saturday, to accomplish all the daily tasks listed in the SOW. Contractor shall be responsible for and have the ability to find a replacement in case a contractor employee calls in sick, is on vacation and/or for other personal reasons.

In the event that the number of contractor employees on site is less than twelve (12), the Contractor’s invoice shall be reduced by the number of hours the contractor’s employee(s) did not work in that month. The monthly report must be submitted to the COR with the Contractors monthly invoice. Failure to provide the monthly report with the invoice timely shall delay payment of the invoice. Contractor employees are expected to adhere to the scheduled tour of duty hours including one 15-minute morning break one 30-minute lunch break and one 15-minute afternoon break.

Work schedule shall be provided by the Government to the Contractor on a daily basis for assignment of contractor employees by buildings and tasks to be accomplished on a daily basis.

NOTE: The Government shall not be responsible for any error or variation in the square footage listed in this contract, nor shall the Contractor, be relieved of their duties and responsibilities to carry out the tasks as stated in the SOW.

HOURS OF SERVICE

The Contractor shall perform the services as specified herein, Sunday through Saturday except for National Holidays (see below), during the hours of 7:30 am to 4:00 pm. The Contractor is not required to provide service on the following national holidays nor shall the Contractor be paid for those days.

All twelve (12) Contractor employees shall be required and are expected to work an eight (8) hour shift performing a full range of janitorial/housekeeping duties that include floor care projects.

One (1) of the twelve (12) fully trained temporary janitorial service professionals shall be a Working On-Site Supervisor for the Contractor, Monday through Friday.

Contractor employee work tour hours shall be as follows:

Eight (8) Contractor employees Monday – Friday 7:30 am – 4:00 pm.

Two (2) Contractor employees Wednesday – Sunday 7:30 am – 4:00 pm.

Two (2) Contractor employees Saturday – Wednesday 7:30 am – 4:00 pm.

NOTE: Overtime is not allowed or approved for this contract.

NATIONAL HOLIDAYS

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.

SITE/USAGE

Site: Tibor Rubin VA Medical Center, 5901 E. 7th Street, Long Beach CA 90822

Area: Tibor Rubin VA Medical Center estimated area of coverage is 155,357 square footage.

Number of Contractor employees required: Twelve (12) temporary staff with experience in janitorial/housekeeping to service all areas of the Medical Center included in the SOW.

AREAS TO BE SERVICED

Building Square Footage Comments 5, 5B, 4659 Common Areas, Corridors, Restrooms, Waste Removal 5C 9535 Common Areas, Corridors, Restrooms, Waste Removal 11 10243 Common Areas, Corridors, Restrooms, Offices 50 12308 Common Areas, Corridors, Restrooms, Offices 149 34800 Corridors, Restrooms T167 6720 Common Areas, Corridors, Restrooms 126 12750 Common Areas, 1st Floor Corridors, Elevator Lobby, Main Lobby, Restrooms.

1 34851 Common Areas, Corridors, Restrooms, Offices 2 6106 Common Areas, Corridors, Restrooms 7 4049 Common Areas, Corridors, Restrooms, Lobby Waiting

Areas.

8 23385 Common Areas, Corridors, Restrooms

TOTAL 155357

DAILY/WEEKLY/MONTHLY TASKS (See Attachment 1: Exhibit “A” Cleaning Task Frequency Schedule)

Contractor shall perform the following tasks in accordance with Exhibit A.

• Entrance doors and glass

• Lobby/reception area and glass

• All offices –removal of trash

• Break room/kitchen removal of trash

• Restroom (public daily service)

• Corridors-daily service

• Interior window glass and partition glass

• Vacuum

• Empty trash cans replace liners

• Restock all paper products

• Restock all dispensers (hand soap and hand sanitizer)

• Sweep entry entrance and sidewalk

• Dust interior blinds and mini-blinds

• Dust light fixtures (coordinated with EMS and Engineering)

• Hi-lo dusting-wall fixtures, tops of doors and window frames/sills, corners and baseboards

Above the Floor Services

• Spot clean doors, floor frames, light switches and walls

• Empty wastepaper receptacles, taking trash to designated area in the building storage or removal, replace with can liner

• Clean and sanitize eating areas table tops

• Clean and sanitize kitchen sink

• Clean and sanitize counter tops

• Vacuum fabric furniture

• Dust and damp wipe ceiling vents

Carpets Floor Services

• Vacuum traffic lanes, under desks and chairs

• Vacuum walk –off mats

• Detail vacuuming, including edges and corners

• Shampoo and/or Spot clean carpeting

• Remove fresh spots

Hard Floor Surfaces

• Dust mop floor areas

• Damp mop floor areas

• Sweep outside front and rear entrance

• Strip and wax

Glass Cleaning

• Both Interior and exterior

• Entry and rear doors are glass, clean one each, (inside and out each cleaning day)

• Clean inside windows as needed

Restrooms

• Clean and disinfect wash basins, toilets, urinals, dispensers and fixtures

• Clean and disinfect walls surrounding toilets

• Spot clean tile wall and partitions

• Clean and disinfect floors

• Polish all chrome fixtures

• Clean mirrors

• Restock paper products, hand soap and hand sanitizer

PERFORMANCE REQUIREMENTS

SUPERVISION

The Government shall specify a Supervisor/Manager who shall be the point of contact for the Contractor’s on-site manager. This Government representative shall monitor contract performance daily. The Government shall only observe and monitor contractor staff who are required to be on-site daily Sunday through Saturday during the hours of 07:30 am to 4:00 pm.

The Government shall not supervise any of the Contractor employees at any given time. The assigned Supervisor/Manager shall communicate with the Contractor point of contact daily and/or when required to address any issues/concerns regarding the Contractor employees. Contractor shall take appropriate action involving their employees. Contractor shall report any findings to the Supervisor/Manager and the COR.

The Contractor shall notify the COR and CO immediately and in writing of the contractor’s employee name and of changes in personnel appointed to fulfill all the requirements of the contract. Also, any substitution of personnel due to illness or vacation.

CONTRACTOR PERSONNEL ROSTERS

Current written rosters of all regular and alternate employees shall be provided to the CO and COR. Employees not listed on the rosters shall not be allowed to work at the VALBHS. The Contractor shall ensure that sufficient backup employees are trained, have had a background investigation completed and received a VA issued contractor badge and are available to provide the required services.

TRAINING

The contractor employees shall be fully trained by the contractor on all required janitorial duties prior to working at VALBHS. Training documentation shall be provided to the COR showing that all contractor employees have received adequate training to perform the required services.

COMMUNICATION

Daily effective communication is critical and required. Contractor employees shall have the ability to read, write, speak, understand, and follow simple instructions in English.

UNIFORMS AND EMPLOYEE IDENTIFICATION

Contractors employees assigned to the performance of this contract shall wear a contractor standard uniform that is clearly distinguishable. Uniforms are to be clean and maintained in good condition. Contractor employees shall be provided a VA clearly readable name identification badge which shall be worn above the waist at all times, while at the VALBHS.

All other safety and protective clothing or equipment shall be provided and maintained by the VA at no expense and worn when appropriate. Refer to VA Long Beach Healthcare System Policy 00-24. Personal protective clothing may include but not limited to the following: Gloves, mask, safety glasses/eye protection, ear protection, rubber foot protectors, Tyvex water proof jumpsuit and shall be required to be worn when performing stripping and waxing duties.

CLEANING TASK FREQUENCY SCHEDULE

All cleaning requirements shall be done in accordance with the Cleaning Task Frequency Schedule, Exhibit A and hereinafter referred to as the schedule.

CLEAN AND DISINFECT

Contractor employees shall completely clean, disinfect with the use of Environmental Protection Agency (EPA) approved hospital grade germicidal detergent, polish dry all surfaces of sinks, water fountains and plumbing fixtures. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odors. Blood and other bodily fluids and/or excretion on any surface shall be cleaned immediately with germicidal detergent. Waiting rooms shall be free of all paper trash, empty containers, and remove all other discarded material. There shall be no evidence of gum, spots of tar, wet areas, or other foreign substances on floors. All cleaning supplies, materials and equipment shall be provided by the Government.

COMMON AREAS

Contractor employees shall be responsible for cleaning common areas which are known as public areas, which include but not limited to the following: waiting rooms, entrances, lobbies, breakrooms, vending machine area, elevator lobby, training rooms, conference rooms. The Government shall provide a cleaning task frequency schedule to the Contractor on a weekly basis, for all building and areas that shall be serviced under this contract.

REMOVE TRASH

Contractor employees shall be responsible for removing trash on a daily basis. All trash containers shall be emptied, wiped down exterior and interior with VA approved solution then returned to their initial location. Boxes, cans and papers placed near a trash receptacle and marked “TRASH” shall be removed. All trash liners shall be removed and replaced daily. The trash shall be deposited at the nearest outside trash collection container where the Contractor employee is working at that time. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

CARPET MAINTENANCE

The Contractor employees shall vacuum all carpeted areas. After vacuuming carpets, shall be free of all visible litter, dust and soil. Carpet maintenance shall include spot cleaning, a process to apply a spotting agent in a uniform manner to loosen all types of soil; or carpet soil extraction, a method where by water is injected into the carpet to loosen and remove all types of soil.

Furniture shall be removed prior to spot and carpet cleaning or carpet extraction and returned to its proper position. Upon completion of spot cleaning or carpet extraction the carpet shall be free of soil, stain and residue; all baseboards, walls, doors and furniture shall be free of splashes, marks, streaks, etc. Carpet care maintenance and spot cleaning shall be performed per the schedule or as needed and/or required.

FLOOR CLEANING

Contractor employees shall perform floor cleaning services. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped daily and wet mopped. The following duties shall be done in accordance with the schedule: dry buffed, and spray buffed to ensure they have a uniform, glossy appearance and free from dirt, debris, dust, scuff and heel marks, other stains and discoloration, and other foreign matter.

Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. chairs, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original position. Wet strip and apply fresh coats of floor finish to resilient floors as needed. Floorcare will be performed daily and/or as indicated in the schedule.

MOP FLOORS

The Contractor employees shall mop all accessible areas, including corners and abutments. After mopping floors shall have a uniform appearance free of streaks, swirl marks, detergent residue, mop strands, or any evidence of soil, stains, film, and debris or standing water. The Contractor shall move chairs, trash receptacles, and easily movable items to mop underneath and return all moved items to their original position. After mopping floors there shall be no evidence of splash marks or mop streaks on furniture, walls, baseboards, etc. and return all moved items to their original position.

PERFORM HI-LOW DUSTING

The Contractor employees shall perform dusting in such a manner as to prevent airborne dust.

After dusting all dust, lint, dry soil and other foreign debris shall be removed from surfaces of desks, chairs, file cabinets and other type of office furniture and equipment and from ledges, windows sills, hand rails, etc. The Contractor shall not dust computers, typewriters, business machines and equipment of similar nature.

PERFORM SPOT CLEANING

The Contractor employees shall perform spot cleaning by removing smudges, fingerprints, marks, streaks, etc., from washable surfaces of walls, partitions, doors, door kick plates and fixtures. The Contractor shall clean brass hardware, aluminum bars, stainless steel and other metal on doors.

After spot cleaning the surfaces shall have a clean uniform appearance, free of streaks, spots and other evidence of removed soil.

STOCK RESTROOM SUPPLIES

Contractor employees shall ensure restrooms are stocked sufficiently so that supplies including soaps, paper towels, and toilet paper do not run out. Supplies shall be provided by the Government and stored in VA designated areas.

CLEAN AND DAMP MOP RESTROOMS

The Contractor employees shall sweep floors to remove all visible litter, dust and foreign debris, then damp mop accessible areas. After mopping floors shall have a uniform appearance and be free of streaks, debris, standing water, or mop strands. There shall be no evidence of splash marks or mop streaks on walls, partitions, fixtures, etc.

GOVERNMENT FURNISHED FACILITIES/EQUIPMENT

The Government shall furnish a designated area/s in the facility for use in connection with the performance of the contract. This room shall be maintained in a neat and organized condition. No alterations shall be made to this space without the written permission of the COR.

GOVERNMENT FURNISHED ITEMS

The Government shall furnish all necessary cleaning supplies including Housekeeping Carts, soaps, hand sanitizer, paper towels, toilet paper, etc. to perform all cleaning/housekeeping duties.

The contractor employees shall utilize the hospital approved liquid anti-microbial hand soap, and alcohol-based hand sanitizer. A listing of approved products shall be provided during the post-award meeting prior to commencement of performance of this contract.

Contractor employees are not to wear headgear except hairnets when required, when the contractor employee is cleaning in the food prep and kitchen area only. Contractor employees shall only use supplies, chemicals, and cleaning products provided by the Government. Cleaning supplies, materials and equipment shall not be left unattended as to cause a safety hazard or allow use by unauthorized parties. The Contractor employees shall maintain an inventory list of required items needed in the performance of this contract and provide the list to the COR on a weekly basis.

GOVERNMENT FURNISHED EQUIPMENT AND TOOLS

The Government shall furnish all supplies, materials and equipment necessary to properly perform the work defined in the SOW.

1. All equipment shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

2. All electrical equipment used by the Contractor employees shall meet all safety requirements of this contract and shall be UL approved. Equipment must operate by using the existing building circuits. It shall be the responsibility of the Contractor employee to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of the existing building.

3. The Government shall furnish and use commercial type vacuum cleaners for carpeted floors. Vacuum cleaners shall have a built in HEPA Filter.

4. The Government shall be responsible for maintaining equipment in safe working order and the Contractor employees shall be responsible for securing equipment in designated storage areas assigned by the COR after usage.

SUPERVISION BY CONTRACTOR

The Contractor shall assign a Point of Contact (POC) for the purposes of supervision and training the Contractor’s employees and evaluating cleaning procedures to ensure compliance with all terms and conditions of this contract. The Contractor POC shall perform a site visit at least once a month. The schedule of this visit shall be coordinated with the COR.

The contractor shall provide a point of contact in the space below:

a. Name: __________________________________

b. Title: __________________________________

c. Telephone number: _______________________

d. Email address: ___________________________

Second Point of Contact:

e. Name: __________________________________

f. Title: __________________________________

g. Telephone number: ________________________

h. Email address: ____________________________

QUALITY ASSURANCE

The Government shall monitor the Contractor’s performance under this contract utilizing customer complaints, re-performance requirements, daily quality assurance inspections and janitorial checklists.

The Contractor is responsible for complying with all appropriate regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), and Federal, State and local references.

CONTRACTING OFFICERS REPRESENTATIVE (COR)

Delegation of Authority letters shall be forwarded to the using service and the contractor after agreement has been signed, identifying the individual(s) as the COR(s). No additional service shall be provided without the approval from the CO or his/her designee of this contract.

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

CONTRACTOR SUBMITTALS/INSURANCE REQUIREMENTS

The Contractor shall procure and maintain liability insurance of at least $100,000, while the contract is in effect. The Contractor is also required to comply with federal and state Workers Compensation and liability insurance.

Within 15 days of contract award the Contractor shall furnish to the Contracting Officer certification from his insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Government. New certifications shall be furnished prior to the expiration date.

SAFETY AND FIRE PREVENTION

In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work under this contract/

The Contractor shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

When cleaning tile and hard floor surfaces, the Contractor shall display appropriate warning signs in all areas where operations may cause a traffic obstruction and/or personnel hazard.

CONTRACTOR PERSONNEL

The Contractor is responsible for providing fully knowledgeable, trained staff that is competent to meet the cleaning requirements of this contract and fulfill all obligations of this contract.

All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform that clearly identifies the individual as a Contractor. Sandals, flip-flop style footwear or open toed shoes shall not be worn by Contractor personnel.

Eating or smoking by Contractor personnel are permitted in designated areas only.

Government telephones shall not be used for personal reasons.

All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of Government-owned furnishings, fixtures, equipment and facilities. The Contractor shall be responsible for repair or replacement of Government-owned items or facilities to previous condition, if determined to be at fault by the COR.

The Contractor shall ensure that the employees assigned shall be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements.

SECURITY BACKGROUND CHECKS

The Contractor at the time of award shall certify that their employees working under this contract have had Security Background Checks initiated prior to working at the VALBHS.

Contractor Security Requirements. Failure of a Contractor whose personnel or Subcontractor personnel have access to patient information and/or VA information systems to comply with the contractor personnel security requirements detailed in the "CONTRACTOR PERSONNEL SECURITY REQUIREMENTS" Addendum to this document may result in termination of the contract for default.

IT C&A REQUIREMENTS

The C&A requirements do not apply; therefore, a Security Accreditation Package is not required.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

a. Position Sensitivity - The position sensitivity for selected position(s) contract under this have been designated as follows:

POSITION TITLE: Assessed Risk Level:

Supervisor/Manager NACI

Janitor NACI Housekeeping Aid NACI

Background Investigation. The level of background investigation commensurate with the required level of access is Special Agency Check (current cost: $381).

b. The contractor is encouraged to have all contractor personnel performing services in positions identified within this contract as requiring personal investigation to immediately download the background investigation packet from the website designated below upon notification of contract award.

c. It is imperative for the contractor to provide to the Contracting Officer, within two business days following notification of contract award, a listing of all contractor personnel performing services in positions identified within this contract as requiring personal investigation for the process to commence. This list shall be submitted using Addendum [?] spreadsheet and shall reflect the following information:

Employee position/title Employee name (last, first, middle (if none indicate "NMN")) Social security number Date of birth City, state, and country of birth Email address

Additionally, an email address for the Contractor's primary point of contact must be included on the forwarding document for the list of employees.

d. The contractor shall ensure that all employees identified in the listing submit a complete background investigation packet. Additional guidance and information in completing the required forms, as well as forms for packet submission can be found at:

http://wwwl.va.gov/VABackgroundInvestigations/page.cJin?pg=2

e. The Contractor shall ensure that all personnel listed on the Addendum submit fingerprints as fingerprinting are required with the background investigation. Fingerprinting can be http://wwwl.va.gov/VABackgroundInvestigations/page.cJin?pg=2 done at the nearest VA Facility. The Electronic Fingerprint Verification Form must be submitted with the above required forms.

f. The Contractor shall inform their employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in OPM rejecting the documentation for investigation and delay contract performance.

g. Contractor shall ensure that completed employee background paperwork is submitted to the following address within two (2) business days from date of notification of award to the following address:

Department of Veterans Affairs Long Beach Healthcare System

Attn: Mr. Howard Kearney Environmental Management Service (137)

5901 E. 7th Street Long Beach, CA 90822

(562) 826-8000 Ext: 5024

POC for the badging process to begin, sponsor designee

h. When notified that complete and acceptable investigation packets have been received at

Contracting, the Contractor shall be prepared for employees to commence work on the date and time established by the Contracting Officer at the time of such notification. If the contract involves on-station work, Contractor employees shall report to the office designated in the Contracting Officer's notification of contract effective date for issuance of VA Identification Cards.

i. When notified of an unfavorable determination subsequent to investigation by the Government, the Contractor shall withdraw the employee from performing work under this contract, and, at the request of the VA, submit another employee for consideration.

AUTHORIZED SERVICES

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the contractor shall advise the CO of the reason

(s) for the additional work and/or service. The Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the

CO.

PARKING POLICY

It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor’s personnel under any circumstances.

SMOKING POLICY

Contractor personnel may smoke only in designated areas. Smoking is allowed in all outside designated smoking areas that are 40 feet away from building entrances unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.

CELLULAR PHONES

Cellular phones shall be turned off prior to entering the VA facility and are prohibited for use inside the building except for emergencies.

COMPLAINTS

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the

CO.

BADGES

All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

VA POLICIES

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

INVOICE AND PAYMENTS

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month for each facility, for payment of work completed in that billing period. Contractor shall submit original invoice electronically to:

http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in arrears upon receipt of properly prepared invoice.

http://www.tungsten-network.com/

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Date of service.

b. Description of services.

c. Unit Cost billed.

d. Extended amount due.

e. Invoice number, date.

f. Contract number.

g. Obligation number for each facility.

Invoices sent to other than the above e-mail address will delay payment to the Contractor and failure to comply with the above information shall delay payment to the Contractor.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be…