36C26124Q0347 0001 Amendment.docx

PEST CONTROL -SITE VISIT SCHEDULE

36C26124Q0347

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00261 Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas NV 89086 00261 Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas NV 89086 To all Offerors/Bidders

36C26124Q0347 03-25-2024

X x x

4/15/2024 4:00 PM PDT

See CONTINUATION Page x The Purpose of this Amendment (0001) is to address the following:

1. Change the Contract line items in the Price/Cost Schedule.

2. Provide a revised copy of Performance Work Statement

3. Respond to Questions received from Vendors.

4. Provide the Site Visit Schedule.

5. Extend the due date for quotes.

No other portion of the RFQ is changed. Offerors are reminded that all Amendments must be acknowledged in their qoute submission.

Pablo S. Cunanan Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

1. MAIN CAMPUS BUILDINGS ONLY - Monthly scheduled Pest Control services in accordance with the PWS. Includes the following pests: cockroaches, common ants, carpet beetles, common spiders, carpenter ants, carpenter bees, crickets, mice (including house mice and field mice), roof rats, Norway rats and scorpions. This includes monthly inspections of bait stations and traps.

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control MANUFACTURER PART NUMBER (MPN): None

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

3.NON-EMERGENT - SERVICE MAIN HOSPITAL CAMPUS ONLY

• Treatment of stored product pests, including saw tooth grain beetles, red confused flower beetle, trogderma beetles, grain moths, red legged ham beetles, hide beetles, etc. as needed.

• Treatment of flies, including housefly, stable fly, blow fly, drain fly, and the fruit fly as needed.

• Treatment of pest birds (i.e., pigeons, sparrows, blackbirds, etc.) as needed.

• Treatment of and/or removal of vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.) as needed.

*VA reserves the right to make any of these emergent. Pricing will be adjusted accordingly.

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

4. EMERGENCY SERVICE-NEPCC, SEPCC, NWPCC, SWPCC and VRC ONLY

• Treatment of bed bugs in reported and adjacent areas as needed.

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

1. MAIN CAMPUS BUILDINGS ONLY - Monthly scheduled Pest Control services in accordance with the PWS. Includes the following pests: cockroaches, common ants, carpet beetles, common spiders, carpenter ants, carpenter bees, crickets, mice (including house mice and field mice), roof rats, Norway rats and scorpions. This includes monthly inspections of bait stations and traps.

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

3.NON-EMERGENT - SERVICE MAIN HOSPITAL CAMPUS ONLY

• Treatment of stored product pests, including saw tooth grain beetles, red confused flower beetle, trogderma beetles, grain moths, red legged ham beetles, hide beetles, etc. as needed.

• Treatment of flies, including housefly, stable fly, blow fly, drain fly, and the fruit fly as needed.

• Treatment of pest birds (i.e., pigeons, sparrows, blackbirds, etc.) as needed.

• Treatment of and/or removal of vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.) as needed.

*VA reserves the right to make any of these emergent. Pricing will be adjusted accordingly.

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

4. EMERGENCY SERVICE-NEPCC, SEPCC, NWPCC, SWPCC and VRC ONLY

• Treatment of bed bugs in reported and adjacent areas as needed.

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

1. MAIN CAMPUS BUILDINGS ONLY - Monthly scheduled Pest Control services in accordance with the PWS. Includes the following pests: cockroaches, common ants, carpet beetles, common spiders, carpenter ants, carpenter bees, crickets, mice (including house mice and field mice), roof rats, Norway rats and scorpions. This includes monthly inspections of bait stations and traps.

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

3.NON-EMERGENT - SERVICE MAIN HOSPITAL CAMPUS ONLY

• Treatment of stored product pests, including saw tooth grain beetles, red confused flower beetle, trogderma beetles, grain moths, red legged ham beetles, hide beetles, etc. as needed.

• Treatment of flies, including housefly, stable fly, blow fly, drain fly, and the fruit fly as needed.

• Treatment of pest birds (i.e., pigeons, sparrows, blackbirds, etc.) as needed.

• Treatment of and/or removal of vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.) as needed.

*VA reserves the right to make any of these emergent. Pricing will be adjusted accordingly.

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

4. EMERGENCY SERVICE-NEPCC, SEPCC, NWPCC, SWPCC and VRC ONLY

• Treatment of bed bugs in reported and adjacent areas as needed.

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

1. MAIN CAMPUS BUILDINGS ONLY - Monthly scheduled Pest Control services in accordance with the PWS. Includes the following pests: cockroaches, common ants, carpet beetles, common spiders, carpenter ants, carpenter bees, crickets, mice (including house mice and field mice), roof rats, Norway rats and scorpions. This includes monthly inspections of bait stations and traps.

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

3.NON-EMERGENT - SERVICE MAIN HOSPITAL CAMPUS ONLY

• Treatment of stored product pests, including saw tooth grain beetles, red confused flower beetle, trogderma beetles, grain moths, red legged ham beetles, hide beetles, etc. as needed.

• Treatment of flies, including housefly, stable fly, blow fly, drain fly, and the fruit fly as needed.

• Treatment of pest birds (i.e., pigeons, sparrows, blackbirds, etc.) as needed.

• Treatment of and/or removal of vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.) as needed.

*VA reserves the right to make any of these emergent. Pricing will be adjusted accordingly.

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

4. EMERGENCY SERVICE-NEPCC, SEPCC, NWPCC, SWPCC and VRC ONLY

• Treatment of bed bugs in reported and adjacent areas as needed.

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

1. MAIN CAMPUS BUILDINGS ONLY - Monthly scheduled Pest Control services in accordance with the PWS. Includes the following pests: cockroaches, common ants, carpet beetles, common spiders, carpenter ants, carpenter bees, crickets, mice (including house mice and field mice), roof rats, Norway rats and scorpions. This includes monthly inspections of bait stations and traps.

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

3.NON-EMERGENT - SERVICE MAIN HOSPITAL CAMPUS ONLY

• Treatment of stored product pests, including saw tooth grain beetles, red confused flower beetle, trogderma beetles, grain moths, red legged ham beetles, hide beetles, etc. as needed.

• Treatment of flies, including housefly, stable fly, blow fly, drain fly, and the fruit fly as needed.

• Treatment of pest birds (i.e., pigeons, sparrows, blackbirds, etc.) as needed.

• Treatment of and/or removal of vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.) as needed.

*VA reserves the right to make any of these emergent. Pricing will be adjusted accordingly.

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

4. EMERGENCY SERVICE-NEPCC, SEPCC, NWPCC, SWPCC and VRC ONLY

• Treatment of bed bugs in reported and adjacent areas as needed.

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

• Treatment of predatory pests (i.e., lice, fleas, mites, ticks, bees, wasps, mosquitoes, etc.) as needed.

* Pricing for larger rooms such as main lobby will be based upon room size and treatment area.

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PERFORMANCE WORK STATEMENT

PEST CONTROL SERVICES

1.0 DESCRIPTION:

1.1 The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan and program for the VA Southern Nevada Health Care System (VASNHS) in a manner that ensures the health and general well-being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests.

1.2 The VASNHS is located at 6900 N. Pecos Rd. North Las Vegas, NV 89086. Buildings to be serviced in addition to the grounds (including parking lot, fence lines, etc.) are:

Main Campus Buildings

· Building No. 1 – Main Hospital Building

· Building No. 2 – Energy Plant

· Building No. 3 – Emergency Generators

· Building No. 4 – Pump House

· Building No. 5 – Community Living Center

· Building No. 6 & 7– Administration/ Education Buildings

· Building No. 8 – Fisher House

· Building No. 9 – Resident Engineering Trailer

Leased Buildings

· Northeast Primary Care Clinic (NEPCC) 4461 E. Charleston, Las Vegas, 89104

· Northwest Primary Care Clinic (NWPCC) 3968 N. Rancho, North Las Vegas 89130

· Southeast Primary Care Clinic (SEPCC)1020 S. Boulder Highway Henderson, NV 89015

· Southwest Primary Care Clinic SWPCC) 7235 South Buffalo Drive, Las Vegas, NV 89113

· Veterans Recovery Center (VRC) 3525 W. Cheyenne Ste. 106 North Las Vegas, NV 89032

· Pahrump Clinic- 220 South Lola Lane Pahrump, NV 89048

· Laughlin Clinic 3650 South Point Circle, Building D, 2nd Floor, Suite 200, Laughlin, NV 89029

Period of Performance:

With the establishment of this contract, the Government may request additional Pest Control services outside the scope of this contract. Additional services may include occasional treatment in leased buildings within the healthcare system’s operational oversight.

Per VA Directive 6371 Appendix A-3, some of these additional services will not be billable to the contract but will be paid via Government Purchase Card (GPC), which shall not exceed $2,499.00 for each additional service. To support any additional services required, contractor shall provide price per service that will be inclusive of cost to include all labor, personnel, equipment, supplies, materials, supervision and certifications/license. However, bed bug treatment shall be priced per the contract line item.

1.3 SPECIFICATIONS:

1.3.1 The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators (PCO) for the performance of pest control operations, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

1.3.1.1 Contractor shall be licensed in the state of Nevada to provide pest control services utilizing approved chemicals (see Chapter 555 - Control of Insects, Pests and Noxious Weeds – NRS 555.613 Fields of licensed primary principal commercial and governmental agency applicators; categories of licensed primary principal commercial applicators).

1.3.1.2 VHA pest management contractors are to be trained and qualified in specific categories as outlined in VHA Directive 1850.02 Pest Management Operations. The primary categories that require certification are (categories described in the implementing regulations, 40 CFR, Part 171.3, to Pub. L. 92-516)

1.3.1.2.1 Category (3) – Ornamental, Turf, Nursery, Greenhouse and Interior landscape.

Applicators must demonstrate practical knowledge of pesticide problems associated with the production and maintenance of ornamental trees, shrubs, plantings, and turf, including cognizance of potential toxicity due to a wide variety of plant material, drift, and persistence beyond the intended period of pest control. Due to the frequent proximity of human habitations to application activities, applicators in this category must demonstrate practical knowledge of application methods, which must minimize or prevent hazards to humans, pets, and other domestic animals.

1.3.1.2.2 Category (7) – General Pest Control, Industrial and Institutional. Applicators must demonstrate a practical knowledge of a wide variety of pests, including their life cycles, types of formulations appropriate for their control, and methods of application that avoid contamination of food, damage and contamination of habitat, and exposure of people and pets. Since exposure to humans, including babies, children, pregnant women, and elderly people, is frequently a potential problem, applicators must demonstrate practical knowledge of the specific factors, which may lead to a hazardous condition, including continuous exposure in the various situations, encountered in this category. Because health-related pest control may involve outdoor applications, applicators must also demonstrate practical knowledge of environmental conditions, particularly those related to this activity.

1.3.1.2.3 Category (13) – Public Health. Applicators must demonstrate practical knowledge of vector-disease transmission as it relates to, and influences, application programs. A wide variety of pests are involved, and it is essential that they be known and recognized, and the appropriate life cycles and habitats be understood as a basis for control strategy. These applicators must have practical knowledge of a great variety of environments ranging from streams to those conditions found in buildings. They must have a practical knowledge of the importance and employment of such nonchemical control methods as sanitation, waste disposal, and drainage.

1.2.1.2.4 Certification in other categories is necessary as individual facility conditions dictate. PMPs must be certified and recertified in accordance with individual state requirements.

1.3.2 Contractor will provide services to a variety of areas which includes mechanical, clinical and administrative areas of the healthcare system. Specific area requirements for pest management operations may be covered by VA or local policy. Services are to include spraying the exterior and interior areas of the VASNHS as follows:

EXTERIOR: Areas shall be sprayed three (3) feet from the building walls, including all main entry ways, patios, under/around the loading dock and flagpole area.

INTERIOR: Areas shall include all areas of the buildings including but not limited to kitchens and food preparation serving and dining areas; operating, exam, treatment and procedure rooms; inpatient rooms; common area lobbies, breakrooms, corridors and restrooms; mechanical rooms, storage rooms, utility rooms, housekeeping closets; and administrative offices. ALL SPRAYING SHALL BE AROUND THE PERIMETER OF EACH ROOM. Access to all locked offices shall be secured by the COR or designee to ensure a complete spraying of the entire facility.

1.3.3 All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee.

1.3.3.1 Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations.

1.3.3.2 No pest control material or trap shall be placed where it may be recovered by patients or visitors, nor shall such material be allowed within the vicinity contact food or cooking utensils.

1.3.4 BIRD CONTROL: Contractor will employ methods to control bird pest populations at the VASNHS. This includes the use of Bird Spikes systems and the removal of active and inactive nests. Frequency is at least monthly to include disposal of dead bird carcasses.

1.3.5 Storage of pest control materials or equipment are prohibited without the written approval of the COR.

1.4 INTEGRATED PEST MANAGEMENT (IPM) PLAN SERVICES:

1.4.1 IPM plan services requires approval by the COR prior to implementation. This will include schedules and dates of routine services.

1.4.2 Contractor’s IPM plan actions require but are not limited to the following tasks:

1.4.2.1 Inspect to determine pest management measures are appropriate and required.

1.4.2.2 Recommend and/or communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

1.4.2.3 Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e., insect electrocution devices, traps, caulking, air screens, etc.

1.4.2.4 Collection and disposal of all pests.

1.4.2.5 Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

1.4.2.6 Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

1.4.2.7 Control insect pests (i.e., crickets, housefly, stable fly, blow flies, etc.).

1.4.2.8 Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

1.4.2.8.1 The Contractor shall provide non-routine treatments for the following on an as needed basis: parasitic pests to include lice, fleas, mites, ticks, mosquitoes, bed bugs, etc.

1.4.2.9 Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, Trogoderma beetles, grain moths etc.)

1.4.2.10 Control mice and rats (house mouse, field mouse, roof rat, Norway rats, etc.)

1.4.2.10.1 The Contractor shall provide non-routine treatments for the following on an as needed basis: Wildlife and other vertebrate pests to include bats, squirrels, gophers, moles, skunks, snakes, rabbits, etc.

1.4.2.11 Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

1.4.2.11 The Contractor shall provide non-routine treatments for the following on an as needed basis: Pest birds to include pigeons, sparrows, blackbirds, etc.

1.4.2.12 Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

1.4.2.12 Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

1.5 CALL BACKS:

1.5.1 Emergency Pest Control Operations: The Contractor shall within 3 hours after receipt of notification by the Contractor Officer’s Representative (COR) or his/her designee, perform Integrated Pest Management (IPM) Services to correct the emergent condition.

1.5.2 Non-Emergent Pest Control Operations: Contractor shall report within mutually agreed upon time with COR for non-scheduled services.

1.5.3 Failure to meet prescribed timeframes shall not exceed 2 per month or contractor may incur reduced service fees.

1.6 REQUIRED CONTRACTOR REPORTING:

Should keep the following at a minimum.

1. Name and address of the person for whom the pesticide was applied.

2. Location of the pesticide application.

3. Target pest(s).

4. Specific crop or commodity, as appropriate, and site, to which the pesticide was applied.

5. Year, month, day, and time of application.

6. Trade name and EPA registration number of the pesticide applied.

7. Amount of the pesticide applied and percentage of active ingredient per unit of the pesticide used; and

8. Type and amount of the pesticide disposed of, method of disposal, date(s) of disposal, and location of the disposal site.

1.6.1 The Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

1.6.2 The Contractor will promptly arrive on-site at each location within VASNHS for any emergency requests for non-routine treatments reported by any management staff of the facility’s Environmental Management Services (EMS) or the site Representative. The Contractor will check in with EMS personnel filling a supervisory role upon arrival and be escorted to each location of the facility where the pest is to be addressed/treated. The Contractor will notify EMS personnel filling a supervisory role upon completion and fill the needed information listed in 1.6 in the Pest Control Log.

1.6.3 Preventative Maintenance Planning and services are to be performed on the building’s exterior. This will include all buildings on the property as specified in this contract.

1.6.4 Special Provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below:

1.6.4.1 Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and while not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators, which are occupied by food service equipment while in the possession of pesticides or utilize pesticides with as low volatility and as possible to keep odor levels from affecting patients in these areas. All such work to be coordinated and approved by the Program Manager prior to treating the area.

1.6.4.2 Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed for approval by the Program Manager prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without the approval of the Program Manager.

1.6.4.3 Critical areas consist of: Pharmacy, Operating rooms, Intensive Care Unit, Recovery rooms, Procedure rooms, Patient Rooms, Respiratory Care areas, Dialysis Pulmonary Function Lab, and Sterile Processing Service (SPS). When space treatment is required in these areas, the Ultra-Low (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range acceptable to current CDC/NIOSH standards. The contractor will not use any form of aerosol cans to apply treatment of pesticides.

1.6.4.4 The Contractor will arrive on-site within a 2-hour timeframe to treat pests reported by any management staff of VASNHCS Environmental Management Services (EMS) or the Program Manager. The need for treatments may occur at any time seven days a week.

1.6.4.5 The Contractor shall treat all areas that service is requested.

1.7 HAZMAT

1.7.1 VASNHS (HAZMAT personnel) may inventory all chemicals that the Contractor brings on to, or any, property under the control of VASNHS. Any products that meet the criteria of Hazardous Waste” must be tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

1.7.2 Spill Response: The Contractor will be briefed on VASNHS spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

1.7.3 Hazardous Material Handling. The Contractor shall have approval from the Green Environmental Management System (GEMS) and Industrial Hygiene (IH) sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheets (SDS). The Contractor shall provide one copy of the SDS for each item to HAZMAT section for review prior to any chemicals being brought onto VASNHS. The Contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center.

1.7.3.1 The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed. The VASNHS no longer authorizes the use of registered herbicide 2,4-D (2,4-dichlorophenoxyactetic acid, CAS No. 94-75-7).

1.7.3.2.1 The Contractor shall be responsible for proper disposal of hazardous waste or materials. Contractor shall provide the COR with Quarterly Chemical Usage Reports which provide the type, percentage, and amount of chemicals used for the facility GEMS Annual Waste minimization Report.

2.0 WORK HOURS

2.1 Normal Work Hours: VASNHS normal business hours of operation are 0730-1600 hrs. The Contractor may find it necessary to deviate from the normal business hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. The service schedule will be developed between the contractor and Contractor Officer’s Representative (COR) prior to any service being performed.

2.2 Holidays: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

2.3 VASNHS Closures. Work scheduled but not accomplished because of closure due to weather or unforeseen emergencies, shall be accomplished as soon as possible after reopening the facility.

2.4 Contractor shall report to Environmental Management Service (EMS) Building 1, basement room number BD330, on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible.

3.0 INTERFERENCE TO NORMAL FUNCTION:

3.1 Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

3.2 In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

3.3 Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. In addition, certain areas will have to be completed during non-business hours such as Canteen, Nutrition and Food Service (NFS), and Operating Rooms, etc.

3.4 Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility.

4.0 PERIODIC PROGRESS MEETINGS

4.1 The Contracting Officer, COR, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

4.2 The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, distributed to the COR and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of nonconcurrence for resolution.

4.3 These meetings will be scheduled based on need as determined by the Government.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Government Furnished Utilities. The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

5.2 Utility Conservation. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

5.3 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency local 911 service should be contacted.

5.4 Refuse Collection and Disposal. The Contractor shall provide his/her own refuse containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. All trash and refuse generated will be removed at the end of each business day. The contractor shall adhere to all VASNHS recycling programs and dispose of recyclable materials in VASNHS designated bins.

6.0 GENERAL INFORMATION:

6.1 Traffic Laws. The Contractor and its employees shall comply with federal, local and VASNHS traffic regulations.

6.2 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on VASNHS.

6.3 Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

6.4 Parking Policy. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

6.5 Smoking Policy. Smoking is not permitted on VA grounds.

6.6 Cellular Phones. Cellular phones shall be turned off or placed on vibrate/silent mode prior to entering the VA facility and are prohibited for use inside the building.

7.0 PERSONNEL:

7.1 The Contractor shall be responsible for the administration and management of all aspects of this contract. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

7.2 The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

7.3 Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

7.4 Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

7.5 All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds. I.D. badges shall have an identification picture and shall state the name of the individual and the company they represent. The VA will issue an ID badge upon the completed fingerprinting process.

7.6 The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. The Contractor shall be responsible for providing:

a. Workers Compensation.

b. Professional liability insurance.

c. Health examinations.

d. Income tax withholding, and,

e. Social Security payments.

7.7 Contractor Point of Contact (POC). The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the Contracting Officer (CO) and COR in writing those times when the alternate shall act as the POC.

7.8 The Contractor shall provide the name and telephone number of the person designated as the POC and Alternate if applicable on the space below:

Point of Contact, Name:

Telephone Number:

Alternate Point of Contact, Name:

Telephone Number:

7.9 The POC shall be available by telephone Monday through Friday, between 7:30 a.m.

and 4:00 p.m. excluding national holidays.

7.8 Contract Manager. The Contractor shall establish and maintain an office through which the Government technical representative or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on site within 2 hours with the government personnel designated by the Contracting Officer to discuss problem areas. The Contractor shall provide the Government technical representative telephone number(s) where surveillance results and complaints can be reported. The Contractor shall also provide to the Government technical representative the names and phone/pager numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

7.8.1 The contract manager may be a lead, supervisor or project manager and must possess at least three (3) years of experience overseeing a project of the same magnitude and scope as this requirement. A resume must be submitted for any person holding this position.

8.0 CONTRACTOR PERSONNEL BADGES AND PARKING:

8.1 The contractor shall provide the Government technical representative with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

8.2 An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the Government technical representative. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each service.

8.3 The contractor shall be required to comply with all security policies/requirements of VASNHS. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

9.0 CERTIFICATION REQUIREMENTS:

9.1 Contractor’s personnel performing services shall be fully qualified. “Fully qualified” is defined as trained and experienced to perform the services assigned. The Contractor shall provide licenses of their personnel and a list of credentials of approved personnel for placement at the Department of Veteran Affairs medical facility. This information shall be required when quotes are submitted and may be used during evaluations in determining award.

9.2 The Contractor shall also be required to update this information as changes to staff are made, throughout the life of the contract. The Government Contracting Officer reserves the right to reject any of the Contractor’s personnel and refuse them permission to work with VA employees if they are determined not “fully qualified” or documentation has not been submitted, and approval given, for the Contractor’s personnel to provide needed services. A copy of the required license shall be required for the Government to verify competency prior to work on the Government installation.

10.0 KEY CONTROL:

10.1 If keys are issued to the contractor, the contractor shall establish and implement methods of making sure all keys/combinations are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the government. The Contractor shall immediately report to the COR or Contracting Officer any occurrences of lost or duplicated keys.

10.2 In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor.

10.3 In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

11.0 SAFETY AND FIRE PREVENTION:

11.1 In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all, or any part, of the work.

11.2 The Contractor shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

11.3 The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. A copy of this may be obtained from the COR.

12.0 LIABILITY:

12.1 (a) Workers Compensation and Employer’s Liability: The Contractor is required to comply with applicable Federal and State worker's compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $1,000,000 shall be required.

12.2 (b) General Liability: (1) The Contractor is required to maintain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) The Contractor shall be responsible for all damage to property, which may be caused by him, or any employee engaged in the performance of this contract.

12.3 (c) Automobile Liability: The Contractor is required to maintain automobile liability insurance written on the comprehensive form of policy.