36C26123Q1201.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VA Sierra Pacific Network (VISN 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

POINT OF CONTACT*

Contracting Officer Alex Hernandez Alex.Hernandez@va.gov

PLACE OF PERFORMANCE

3801 Miranda Ave

Palo Alto CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (effective 06/02/2023).

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 Employees.

The FSC/PSC is 6515.

The VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304, is seeking to procure eye tracking equipment.

All interested companies shall provide quotations for the following:

Supplies/Services

Salient Characteristics Specifications

This procurement is for Eye Tracking Equipment that meets the Salient Characteristics:

See attachment.

Award shall be made to the quoter, whose quotation, offers the best value to the government.

The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price.

The following factors shall be used to evaluate offers:

Technical: The vendor’s quote must contain all the required specifications and measurement details as specified above either brand name or equal characteristics for the designated system.

A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required characteristics.

The technical ratings are defined as follows:

Acceptable: Quote clearly contains all the required characteristics/specifications/ measurement for the designated pharmacy windows and line item descriptions of the solicitation.

Unacceptable: Quote does not clearly meet the characteristics and line item descriptions of the solicitation.

Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts.

Delivery shall be provided no later than 45 days after receipt of order (ARO). Include shipping in final price.

FOB-Destination

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

The following solicitation provisions apply to this acquisition:

FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Mar 2023) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Dec 2022) FAR 52.216-1, Type of Contract (Apr 1984) – Firm Fixed Price

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following FAR contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Dec 2022) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (Jan 2017) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders”(Jun 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 21, 22, 25, 26, 27, 28, 30, 33(i), 42. 47 ALT III, 49 and 55 are considered.

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following VAAR contract clauses apply to this acquisition:

VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018) VAAR 852.246-71 Rejected Goods (OCT 2018)

Grey Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e.

replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

All quoters shall submit the following: one copy of their best and final quote.

All quotations shall be sent electronically to: Alex Hernandez, email Alex.Hernadez@va.gov

This is an open market combined synopsis/solicitation for Eye tracking as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than September 1, 2023, 15:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Alex.Hernadez@va.gov before August 31, 2023, 15:00 p.m. Pacific Time.

Point of Contact:

Alex Hernandez, Contracting Officer, Alex.Hernadez@va.gov See attached document: Salient Characteristics revised 7-27-23.

Combined Synopsis/Solicitation Notice