36C26123Q0008 QnA 8.11.22.docx

Solicitation 36C26123Q0008 Fire Safety System Maintenance Questions and Answers Dated 08/11/22

Question 1: Can we schedule a site visit to assist with putting the quote together, and if so, who should we contact?

Answer 1: Yes, a site visit can be scheduled by contacting the Contract Specialist, Krystal Zoufaly at krystal.zoufaly@va.gov.

Question 2: What are the working hours that our techs can work onsite if awarded this job? 8:00am – 4:00pm or can we work a graveyard shift so it’s not so busy during the day schedule?

Answer 2: 0800 – 1630 is the preferred timeframe. It is easier to gain access to patient areas with more staff being available for escorting.

Question 3: Can we obtain the latest fire alarm inspection report?

Answer 3: The fire alarm inspection report is not available; however, the equipment list attached to the solicitation has all the fire alarm devices and relays to test.

Question 4: If batteries that are expired are to be replaced per NFPA 72 can you provide the qty, size (Amp hour) and date code for all batteries?

Answer 4: Please see the attachment 36C26123Q0008 – Battery List

Question 5: When is the semi-annual and annual fire alarm inspection due?

Answer 5: The annual inspection is currently past due and will need to be scheduled upon contract award. Ideally we would like the annual inspection done in October 2022 and the semi-annual inspection done in February 2023.

Question 6: Can Audio Visual be tested during the normal working hours?

Answer 6: Yes it can. It is preferred to be done during business hours. Releasing devices and tests such as HVAC shut downs and elevator recalls can be done outside of business hours once per year and will need to be conducted alongside our elevator vendor

Question 7: When were the batteries last replaced or when are they due for replacement?

Answer 7: The replacement frequency is based upon installation date. Please see the attachment – 36C26123Q0008 – Battery List for details.

Question 8: Are the batteries all on the same replacement cycle?

Answer 8: The replacement frequency is based upon installation date. Please see the attachment – 36C26123Q0008 – Battery List for details.

Question 9: Can we get the battery sizes?

Answer 9: Please see the attachment 36C26123Q0008 – Battery List

Question 10: For the annual smoke detector cleaning, do heat detectors need to be cleaned as well?

Answer 10: The heat detectors do not need to be cleaned.

Question 11: Do any of the smoke or duct detectors require a lift to access?

Answer 11: There has not been a lift required for use in the past to access any initiating devices. Some Duct Detectors do require the use of a 12’ ladder.