36C26119Q1282-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 14

593-19-3-136-0171

36C26119Q1282 09-28-2019

Shannon Archer 702-791-9000 x18932 09-29-2019

0900 A.M.

00261

Department of Veterans Affairs

Network Contracting Office 21

VA Southern Nevada Healthcare System

6900 N. Pecos Road, Building 6

North Las Vegas NV 89086

X

541512

$27.5 Million

Net 30 Days

N/A

X

See Delivery Schedule

00261

Department of Veterans Affairs

Network Contracting Office 21

Southern Nevada Healthcare System

6900 N. Pecos Road, Building 6

North Las Vegas NV 89086

Department of Veterans Affairs

Financial Services Center

See VAAR 852.232-72 Payment Instructions

1-877-489-6135

See CONTINUATION Page

Request for Quotation - Nurse Call System Upgrade

Brand Name Only Justification Attached

SEE SCHEDULE CONTINUATION SHEET FOR DETAILS.

ALL INVOICES MUST REFERENCE OBLIGATION NUMBER TBD

PURCHASE ORDER NUMBER, AND BE SUBMITTED

THROUGH HTTP://WWW.TUNGSTEN-NETWORK.COM/US/EN.

See CONTINUATION Page x X

Don Neal

Contracting Officer

36C26119Q1282

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

11. SECURITY

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

STATEMENT OF WORK (SOW)

1. Background:

Hill Rom will provide a turn-key solution providing Scope Definition, Communication Plan, Change Management Plan, Project Constraints, Project Dependencies, Project Assumptions and

Project Risks for installation and programming of GFE provided Navicare Nurse Call Power Over

Ethernet (POE) switches and main infrastructure core along with Hill Rom provided Room

Control Boards (RCB), and new Hill Rom supplied RCB enclosures.

2. Scope of Work:

The scope of work includes providing Cisco Switch programming and turnkey installation.

Providing and installing 900 RCB and RCB enclosures to support the new GFE CISCO switches.

The equipment will be installed throughout the VA Hospital and CLC locations.

3. Supplies/Services:

Any items supplied shall be completely new, and shall not be used, refurbished, or in any other form, including substitutions. Contractor shall not add or substitute any component(s) without prior approval from the contracting officer. The contractor shall be fully licensed to perform the work for Hill Rom Navicare Nurse Call systems. A formal on-site survey may be conducted, if needed, to finalize system requirements prior to beginning any installation activities.

4. Specific mandatory deliverables, tasks, salient characteristics:

• Hill Rom will remove and replace current GE switched with GFE provided Cisco POEs

• Hill Rom will program 60 GFE provided switched for use on the proprietary Navicare

Nurse Call System.

• Hill Rom will conduct Site walk prior to performing and/all work for final clarifications

• Hill Rom will configure all software for RCB and Cisco functionality

• Hill Rom will remove old RCB enclosures and replace with new RCB enclosure as to accommodate the new RCB Gen 3 being installed.

• Hill-Rom and Customer project team members will participate in the following at a minimum:

1. Kick-off meeting (on-site or conference call)

2. Weekly project status calls. Calls may be cancelled as needed.

3. NNC system acceptance. Following certification of the NNC system, a customer representative will sign the provided work orders and User Acceptance Test documentation and return them to the Hill-Rom Project Manager.

4. Technical review call(s)

• Hill-Rom Certified Installer is required to comply with and meet hardware installation specifications from the NNC “Hardware Installation”, and if included in proposal, the

Enhanced Locating “Hardware” Installation” guidelines for the version of NNC to be deployed.

• Hill-Rom Certified Installer will unbox all Hill-Rom NNC devices to be staged and will cable them together.

• Hill-Rom Certified Installer will move equipment from storage area to secure staging area, as necessary.

• Hill-Rom Certified Installer is responsible for unboxing and staging NNC.

• Installation Contractor shall be on-site:

1. To attend pre-installation coordination meetings.

2. During any state or locally-required inspection.

3. During any Hill-Rom Implementation Engineer/Field Service Engineer scheduled site visit.

5. Period of Performance:

POP shall be from 12 Months from Date of Award

6. Delivery:

6.1 The equipment, related parts, and other deliverables shall be delivered to the VA warehouse.

6.2 The VA will transport the equipment, related parts, and other deliverables from the warehouse to the Electronic Shop for staging and released to the vendor for installation.

7. Packaging:

7.1 All items shall be marked clearly with the order number, obligation number, and delivery location within the hospital (e.g. Electronics Shop).

7.2 All items shall be adequately packaged to prevent damage during shipping, handling, and storage. Bags or boxes or containers shall be whole, intact, and not otherwise torn or damaged.

7.3 Upon delivery, the Government shall examine all packages. The contractor shall be required to replace damaged products at the contractor’s expense.

8. Hours of Work:

8.1 Installation will be conducted Monday through Friday, and possibly on weekends, after normal working hours (0700-1800) to minimize disruption of patients’ surgeries.

9. Administrative Data:

Contractor Point of Contact: The contractor shall designate one (1) employee as the point of contact

(POC) responsible for administrative matters in the performance of services under this contract. The

POC shall have full authority to act for the contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the contractor shall notify the contracting officer and

VA POC, in writing for those times when the alternate shall act as the POC.

The contractor shall provide the name and telephone number of the person designated as POC and alternate POC on the space below:

POC

Name: David Richter

Telephone Number: 702-791-9000 ext. 15949

Cell: 702-704-3251

Alternate POC

Name: Steven Smith

Telephone Number: 702-791-9000 ex. 14016

Cell: 702-539-5052

11. SECURITY

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and

VA personnel regarding information and information system security.

A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a.

A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated

ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals."

See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

A requirement for annual security/privacy awareness training: "Before being granted access to

VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA

Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the

Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the

Contractor Rules of Behavior when accessing VA's information and information systems.

Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

RCB UPGRADE (TO SUPPORT UPGRADE TO CISCO POEs) - 850 ea RCB W/O ENCLOSURE-ENHANCED

LOCAL STOCK NUMBER: P2599NNC1C00

850.00 EA __________________ __________________

RCB3 WO ENCL-ENHCED, UPOE CMPT

LOCAL STOCK NUMBER: P2599NNC3A00

ENCLOSURE, ROOM BOX, FOR USE WITH RCB

LOCAL STOCK NUMBER: P2549A03

NNC ENHANCED BASE SOFTWARE-REUSE

LOCAL STOCK NUMBER: P25NNC096-R

638.00 EA __________________ __________________

IMPLEMENTATION SERVICES

LOCAL STOCK NUMBER: P2570IMPLSERV

PROJECT MANAGEMENT ROOM BY ROOM SERVICES

LOCAL STOCK NUMBER: P2570RBRPMSERVICE

INSTALLATION BY HILL-ROM SUBCONTRACTOR

LOCAL STOCK NUMBER: P2570A0003

50.00 EA __________________ __________________

NEW RCB3s (TO SUPPORT GRS10s) RCB3 WO ENCL-ENHCED, UPOE CMPT

LOCAL STOCK NUMBER: P2599NNC3A00

ENCLOSURE, ROOM BOX, FOR USE WITH RCB

LOCAL STOCK NUMBER: P2549A03

13.00 EA __________________ __________________

COMM CABLE CAT 6, AMP, SEAFOAM, 1000 FT SPOOL

LOCAL STOCK NUMBER: P2536A0701

2.00 EA __________________ __________________

CONNECTOR, RJ45, AMP, BAG OF 100

LOCAL STOCK NUMBER: P2537C0101

NNC ENHANCED BASE SOFTWARE

LOCAL STOCK NUMBER: P25NNC096

88.00 EA __________________ __________________

SOFTWARE MAINTENANCE AGREEMENT

LOCAL STOCK NUMBER: P25NNC010

120.00 EA __________________ __________________

GRAPHICAL STATION UPGRADE (REPLACE EXISTING

STANDARD STATIONS) GRAPHICAL ROOM STATION (GRS) -

PATIENT

LOCAL STOCK NUMBER: P2594NNC2D11

8.00 EA __________________ __________________

GRAND TOTAL __________________

B.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

PERIOD OF

PERFORMANCE

0001 SHIP TO: VA Southern Nevada Healthcare System 6900 North Pecos Rd North Las Vegas, NV 89086

USA

All 12 Months ARO

MARK

FOR:

Steven Smith

(702) 791-9000 x14016 Steven.Smith@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

APR 2014

52.204-4

PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-9

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4

CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

OCT 2018

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS

(Insertion: 1, 4, 8, 22, 25, 26, 27, 28, 30, 32, 33, 42, 46, 55, 59)

MAY 2019

52.228-5

INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.245-1 GOVERNMENT PROPERTY ALTERNATE I (APR 2012) JAN 2017

52.245-9 USE AND CHARGES APR 2012

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.228-71 INDEMNIFICATION AND INSURANCE MAR 2018

852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984

852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS JAN 2008

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.246-71 REJECTED GOODS OCT 2018

852.247-73 PACKING FOR DOMESTIC SHIPMENT

OCT 2018

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

SEE ATTACHED BRAND NAME ONLY JUSTIFICATION & APPROVAL

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html, http://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

JUL 2016

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS OCT 2018

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS OCT 2018

52.212-2

EVALUATION—COMMERCIAL ITEMS

(Insertion: Price)

OCT 2014

52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

OCT 2018

52.233-2

SERVICE OF PROTEST

(Insertion: Don Neal, Don.Neal@va.gov)

SEP 2006

852.233-70

PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE (MAY 2010) NOTE MAY 2010

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Submission

The quotation shall be emailed to Shannon Archer, Shannon.Archer@va.gov, no later than

9/29/2019, 0900 PST.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

(End of Addendum to 52.212-1) mailto:Shannon.Archer@va.gov