-17859.doc

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID:_36C261-19-AP-3499

1. Contracting Activity: Department of Veterans Affairs, VISN 21, VASNHCS Medical Center, purchase request number 654-19-3-055-0099 for $287,355.00.

2. Nature and/or Description of the Action Being Processed: The facility has a requirement to replace its aging Varizone paging system, as Varizone system has become obsolete and the replacement parts are becoming more difficult to find. This requirement will be obtained with a new purchase and install contract, with the intent to communicate with BIAM VOCIA communication centers already installed in newly renovated areas of the hospital, and their recently acquired code blue system. By utilizing the newer systems already in place, we save expense by not replacing the newer systems already in place.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor shall furnish all labor, transportation, parts, expertise, and programming necessary to replace our end of life Varizone overhead paging system with a BIAMP VOCIA Public Address system at the VA Sierra Nevada Health Care System (VASNHCS) located at 975 Kirman Avenue, Reno, NV 89502. This installation upgrade will also require the contractor to remove all the Varizone paging equipment and infrastructure. BIAMP VOCIA is currently installed in our recently remodeled departments, and also communicates with the recently acquired code blue system under purchase order 36C26119P1088

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): BIAMP VOCIA is provided through a network of contractually authorized distributors and Innovative Communications maintain the exclusive rights to sell the BIAMP VOCIA products in the Northern Nevada region, and has provided a letter from the president of the manufacture BIAMP VOCIA which states this fact.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A sources sought was posted on July 11, 2019 and two responses were received. However, it was then found that Innovative Communications has exclusive contractural rights as the only authorized distributor in the Northern Nevada Region. We further acquired a letter from the manufacturer of BIAMP VOCIA products which states this fact. Therfore, any efforts to acquire another source to do the work, would only require another source to sub-contract with Innovative Communications. This would add unnecessary layer of additional costs.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Prices will be fair and reasonable to the government based on catalog list prices, published labor rates for Washoe County and the IGE.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A sources sought was posted with two interested parties, however, it was found that the BIAMP VOCIA products are only offered through contracturally appointed authorized distributors, which limits the pool of available contractors.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

To acquire the solicitation as a full open or full an open after exclusion of sources would entail a full replacement of the entire facility, without regard to recently acquired communication systems which would prove to more costly. Additionally, a complete replacement would leave the hospital without facility wide communications, and would be unacceptable.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Innvoative Communications Sentinel Builders Strategic Industry

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No other actions/approaches are being pursued at this time, due to the availability of recently purchased communication systems.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Richard A.

DigitallyA. Criss 269592 signed by Richard

Date: 2019.08.01 14:45:27 8/1/2019 Criss 269592 -07'00'

Name Richard Criss Date

Title Electronics Technician Facility VA Sierra Nevada HCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Digitally signed by Megan M. Barr Megan M. Barr 684961 684961 Date: 2019.08.02 07:28:11 -07'00'

Megan Barr

Contracting Officer NCO21

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Name

Dennis Becker, Brach Chief Construction Branch 1 OFOC SOP Revision 08 Page 1 of Original Date: 03/22/11 Revision 08 Date: 04/18/2018 OFOC SOP Revision 08 Page 1 of Original Date: 03/22/11 Revision 08 Date: 04/18/2018 OFOC SOP Revision 08 Page 1 of Original Date: 03/22/11 Revision 08 Date: 04/18/2018