36C26118Q9647-001.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California Health Care System Martinez, CA 94553-4668 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotations are being requested, and a written solicitation document will not be issued.

This is a Service Disabled Veteran Owned Small Business Set-Aside requirement. Only Verified SDVOSB’s in the VIP database when an offer is submitted and at the time of contract award will be considered for award and unverified firms will be considered non-responsive and ineligible for award.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-99.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.

The Sacramento VA Medical Center, Mather, California is seeking to purchase an C-MAC Airway Management System.

All interested companies shall provide quotations for the following:

Brand Name or Equal:

MFR: Karl Storz

PRICE/COST SCHEDULE

ITEM INFORMATION

Part # 8403ZXK 7" FLAT PANEL MONITOR FOR C-MAC VIDEO LARYNGOSCOPES WITH OUTPUT: HDMI

Part # 9700VIP-PLUS C-MAC VIDEO INTUBATION PLATFORM CART W/ 4 DRAWERS AND FLEXIBLE SCOPE HOLDER

Part # 8403X C-MAC CONNECTION CABLE, LENGTH:200CM

Part # 8403XSI CMAC S IMAGER FOR USE WITH 8403ZX AND 8403XDK

Part # 11302BDXK FLEX INTUBATION VIDEO ENDOSCOPE F/CMAC 4.0MMX65CM W/1.5MM CHANNEL W/SUCTION

Part # 11301BNXK FLEX INTUBATION VIDEO ENDOSCOPE F/CMAC 5.5MMX65CM W/2.2MM CHANNEL

Part # 39406AS-ZBH STERRAD NX STERILIZATION TRAY FOR FLX CMOS VIDEOSCOPES 21.65"X10.24"X3.5"

Part # 8403XDK C-MAC POCKET MONITOR SET, FOR ALL CMAC VIDEO LARYNGOSCOPES, BATTERY INCL

Part # 8403XDL CHARGING UNIT FOR PORTABLE RECHARGEABLE BATTERY 8403XDA FOR PM 8403XD

Part # 8403XDA RECHARGEABLE LI-ION BATTERY FOR CMAC PM 8403XD

Part # 8403HXK C-MAC® VIDEO LARYNGOSCOPE D-BLADE SET FOR DIFFICULT INTUBATION

Part # 8403BXC C-MAC VIDEO LARYNGOSCOPE MAC #4, WITH MACINTOSH LARYNGOSCOPE BLADE, SIZE 4

Part # 8403DXC C-MAC(C) VIDEO LARYNGOSCOPE MILLER #0, FOR USE WITH 8403X/XD/8403ZXK

Part # 8403GXC C-MAC VIDEO LARYNGOSCOPE MILLER #1, FOR USE WITH 8403X/XD/8403ZXK

Part # 8403MXC C-MAC VIDEO LARYNGOSCOPE MILLER #2, FOR USE WITH 8403X/8403XD

Part # 8401DS REUSABLE ET TUBE STYLET F/C-MAC D-BLADE FOR USE W/8401HX, PKG/10

Part # 8401YZ C-MAC CLEANING CAP FOR CMAC LARYNGOSCOPE AND ELECTRONIC MODULE, REUSEABLE

Part # 9700TUBE/10 CLEAR PLASTIC PROTECTION TUBES FOR FLEX INTUBATION SCOPES, SINGLE USE, 10/PKG

Part # 051116-10 C-MAC S VIDEO LARYNGOSCOPE, D-BLADE, SINGLE USE, UNSTERILE, 10/PK

Part # 051114-10 C-MAC S VIDEO LARYNGOSCOPE, MAC #4, SINGLE USE, UNSTERILE, 10/PK

Part # 051113-10 C-MAC S VIDEO LARYNGOSCOPE, MAC #3, SINGLE USE, UNSTERILE, 10/PK

Part # 11301CE1/20 SUCTION VALVES FOR SCOPES 11301CE1/20 VALVE, SUCTION, STERILE, F/11301BNX, 20/PKG

Part # 11301CA/20 LEUR PLUGS FOR SCOPES RUBBER LIP VALVE FOR INSTRUMENT CHANNEL 20/PKG, STERILE

Part # 11276CL2/10-ZAH CLEANING BRUSH FOR 4.0MM SCOPE FLEXIBLE SCOPE CLEANING BRUSH 10PKG F/SCOPES W/WORKING CHANNELS 1.2MM-1.5MM

Part # 27652/3 CLEANING BRUSH FOR HANDLE OF SCOPE CLEANING BRUSH FOR CLEANING JAWS OF CLICKLINE/TAKE APART INSTRUMENTS, 3/PKG

GRAND TOTAL

Brand Name or Equal Item: C-MAC Premium Airway Management Platform

SALIENT CHARACTERICTICS

1) Essential/significant physical, functional, or performance characteristics.

· Must be able to provide successful endotracheal tube placement for multiple scenarios especially emergency intubations in the ICU – must be an all in one system to accommodate various lifesaving modalities

· The air way management system must be stored on a rolling cart for easy accessibility

· Cart must have 4 drawers and a flexible scope holder

· System must allow for use of both a video laryngoscope and a flexible intubation scope/bronch scope to be plugged into a single monitor

· System must offer both adult and pediatric difficult intubations equipment in the standard Miller and Mac video laryngoscope options that NCHCS Physicians are accustomed to

· System must allow for use of 3 different diameter digital intubation scopes (5.5mm, 4.0mm and 2.85mm) that can all be used on the same monitor

· System must include sterilization trays for the scopes

· System must include all accessories necessary for successful airway management as shown on quote #40881180

· Monitor:

· Screen must be 1280 x 800 pixel resolution

· USB & HDMI ports

· Video and image capture in real time on SD card

· Playback of recorded video clips and still images

· Data transfer from SD card to USB flash drive

· 7” monitor

· Pocket Monitor:

· Must be an LCD monitor with power supply for all video laryngoscopes in the system

· Screen size of 3.5”

· Must be able to document images and videos on internal memory

· Monitor must be movable via two rotation axis

· Must have rechargeable Li-ion batteries

· 1-hour operation time

· Exchangeable battery pack

· Must have power management with capacity indicator

End of Salient

Delivery shall be provided no later than 60 days after receipt of order. FOB Destination. The contractor shall deliver line item(s) 0001 and 0025 to Sacramento VA Medical Center Mather, CA 95655.

Place of Performance

Mather, CA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JAN 2017)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV 2017)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017)

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

· 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

· VAAR 852.203-70 Commercial Advertising (JAN 2008)

· VAAR 852.211-73 Brand Name or Equal (JAN 2008)

· VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)

· VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012)

· VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008)

· VAAR 852.246-71 Inspection (JAN 2008)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 55 are considered checked and apply.

The following clauses and provisions applies to this acquisition:

· 52.211-6 Brand Name or Equal (AUG 1999)

· 52.214-21 Descriptive Literature (APR 2002)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS.

1) Vendors shall provide a quote in two (2) separate volumes:

(a) Volume 1: Completed “Price-Cost Schedule” accompanied by vendor quote.

(b) Volume 2: Technical

2) If a vendor is providing a quote with equal products, the vendor shall submit sufficient supporting documentation with product literature that demonstrates how each equal product meets the corresponding line item descriptions listed within the solicitation. The quote must also include an index that identifies the location of the information submitted that demonstrates an item meets the corresponding line item descriptions. Vendors who are providing a quote with equal products, and fail to provide sufficient supporting documentation, product literature and an index will not be considered for award.

3) Responses shall be on all or none basis; no partial submission.

3) Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed items such that OEM warranty and service are provided and maintained by the OEM.

· FAR 52.212-2, “EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical: The vendor’s quote must meet the line item descriptions and salient characteristics listed within the solicitation for all items. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered meeting all the line item descriptions and salient characteristics listed within the solicitation.

The technical ratings are defined as follows:

Acceptable: Quote clearly meets all the line item descriptions and salient characteristics listed within the solicitation.

Unacceptable: Quote does not clearly meet all the line item descriptions and salient characteristics listed within the solicitation.

2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts.

The Government intends to award resulting from this solicitation to the lowest priced technically acceptable (LPTA) vendor quote. A quote including the brand name products listed in Price-Cost Schedule is determined technically acceptable by meeting the salient characteristics.

All quotations shall be emailed to Katherine.Fairley@va.gov.

This is an open-market combined synopsis/solicitation for an C-MAC Airway Management System as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than Wednesday, September 19, 2018, 3:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Point of Contact: Katherine Fairley, Contract Specialist, Phone: 925-372-2270, Fax: (925) 372-2220, Katherine.Fairley@va.gov.