36C26118Q9612-001.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California Health Care System Martinez, CA 94553-4668 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotations are being requested, and a written solicitation document will not be issued.

This is a Service Disabled Veteran Owned Small Business Set-Aside requirement. Only Verified SDVOSB’s in the VIP database when an offer is submitted and at the time of contract award will be considered for award and unverified firms will be considered non-responsive and ineligible for award.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-99.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1250 employees.

The VA Sierra Nevada Health Care System, Reno, Nevada is seeking to purchase an Opmi Lumera Microscope.

All interested companies shall provide quotations for the following:

Brand Name or Equal:

MFR: Carl Zeiss Meditek

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM CODE: 01SFS

*Must be able to fit into the OR space where the surgeries are performed.

CABLE 6M

ITEM CODE: 10FCPC6

WIRELESS FOOT CONTROL PANEL

ITEM CODE: 10FCPWL

XENON SUPERLUX EYE

ITEM CODE: 10LS1XE

OVERHEAD DISPLAY FOR SYSTEM

ITEM CODE: 10OHD

TRANSPORT BOX FOR OPMI LUMERA 700VARIO 700 FLOOR STAND (SINGLE USE, WITHOUT SOLID WOOD)

ITEM CODE: 10TBFS

INTEGRATED ASSISTANT MICROSCOPE WITH ELECTRICAL ZOOM

ITEM CODE: 20ASEZ

HD SDI CABLE 10M

ITEM CODE: 40HD75210

DVI-D SYSTEM CABLE 5M

ITEM CODE: 40HDDVI5

INTEGRATED HD VIDEO RECORDING

ITEM CODE: 40IHDR

INTEGRATED 22" MONITOR

ITEM CODE: 40MI

INTEGRATED MEDILIVE TRIO EYE HD

ITEM CODE: 40TEHD

BASIC SET INCLUDING

ITEM CODE: 60ACBS

DRAPE, TYPE 70 (5 PACK)

ITEM CODE: 60DR70

2 WIDE-FIELD, PUSH-IN EYEPIECES 10X WITH DIOPTER, USE WITH OR WITHOUT GLASSES

ITEM CODE: 90EP10

2X WIDEFIELD PUSH-IN EYE PIECES 10X

ITEM CODE: 90EP10A

OBJECTIVE LENS F=175, APOCHROMATIC

ITEM CODE: 90O175

180 DEGREE TILTABLE TUBE

ITEM CODE: 90T180

180 DEGREE TILTABLE TUBE

ITEM CODE: 90T180A

SM-30-0043-E OPMI LUMERA 700

ITEM CODE: 1873-818

GRAND TOTAL

Delivery shall be provided no later than 60 days after receipt of order. FOB Destination. The contractor shall deliver line item(s) 0001 and 0020 to VA Sierra Nevada Health Care System Reno, NV 89502.

Place of Performance

Reno, NV

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JAN 2017)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV 2017)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017)

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

· 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

· VAAR 852.203-70 Commercial Advertising (JAN 2008)

· VAAR 852.211-73 Brand Name or Equal (JAN 2008)

· VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)

· VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012)

· VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008)

· VAAR 852.246-71 Inspection (JAN 2008)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 22, 25, 26, 27, 28, 29, 30, 31, 33(i), 42. 46, 49 and 55 are considered checked and apply.

The following clauses and provisions applies to this acquisition:

· 52.211-6 Brand Name or Equal (AUG 1999)

· 52.214-21 Descriptive Literature (APR 2002)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS.

1) Vendors shall provide a quote in two (2) separate volumes:

(a) Volume 1: Completed “Price-Cost Schedule” accompanied by vendor quote.

(b) Volume 2: Technical

2) If a vendor is providing a quote with equal products, the vendor shall submit sufficient supporting documentation with product literature that demonstrates how each equal product meets the corresponding line item descriptions listed within the solicitation. The quote must also include an index that identifies the location of the information submitted that demonstrates an item meets the corresponding line item descriptions. Vendors who are providing a quote with equal products, and fail to provide sufficient supporting documentation, product literature and an index will not be considered for award.

3) Responses shall be on all or none basis; no partial submission.

3) Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed items such that OEM warranty and service are provided and maintained by the OEM.

· FAR 52.212-2, “EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical: The vendor’s quote must meet the line item descriptions listed within the solicitation for all items. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered meeting all the line item descriptions listed within the solicitation.

The technical ratings are defined as follows:

Acceptable: Quote clearly meets all the line item descriptions listed within the solicitation.

Unacceptable: Quote does not clearly meet all the line item descriptions listed within the solicitation.

2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts.

The Government intends to award resulting from this solicitation to the lowest priced technically acceptable (LPTA) vendor quote. A quote including the brand name products listed in Price-Cost Schedule is determined technically acceptable by meeting the salient characteristics.

All quotations shall be emailed to Katherine.Fairley@va.gov.

This is an open-market combined synopsis/solicitation for an Opmi Lumera Microscope as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than Wednesday, September 12, 2018, 5:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Point of Contact: Katherine Fairley, Contract Specialist, Phone: 925-372-2270, Fax: (925) 372-2220, Katherine.Fairley@va.gov.