36C26118Q9546-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

OLYMPUS ULTRASOUND BRONCHOSCOPE

95652-2609 36C26118Q9546 08-28-2018 N

NA

339112 Department of Veterans Affairs VA Sierra Pacific Network

(VISN 21)

VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 Angela Xavier angela.xavier@va.gov VA Sierra Nevada Healthcare System 975 Kirman Ave Reno, NV 89502-0993

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address

NCO 21

3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 24 Jan 2018).

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.

The VA Sierra Nevada Healthcare System, 975 Kirman Ave., Reno, NV, seeks to acquire a quantity of three (3) Olympus BF-UC180F-KIT Bronchoscopes with specified accessories. All items will be delivered to this address in Reno, NV.

All interested companies shall provide quote for the following Supplies Price-Cost Schedule

MAJ-2056 DETACHABLE CABLE FOR EUS&EBUS S

NA-201SX-4021 ViziShot 21G

NA-201SX-4022-A ViziShot 22G

SUBTOTAL

Salient Characteristics:

Essential/significant physical, functional, or performance characteristics.

· Purpose: Respiratory Ultrasound Procedures

· Olympus video equipment compatible

· Olympus Radial Probe compatible

· Depth of Field: 2-50

· Field of View: 80

· Channel Width: 2.2

· Outer Diameter: 6.9

· Direction of View: 35-degree forward Oblique Offerors shall state the number days after receipt of order/award of contract that the requirement will be delivered in full. Delivery terms are to be FOB destination. The contractor shall deliver all line item(s) to the address indicated above in the Delivery Schedule.

Award shall be made to the offeror whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JAN 2017)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract:

· 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

· VAAR 852.203-70 Commercial Advertising (JAN 2008)

· VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012)

· VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008)

· VAAR 852.246-71 Inspection (JAN 2008)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 55 are considered checked and apply.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS.

1) Vendors shall provide a quote in two (2) separate volumes:

(a) Volume 1: Completed “Price-Cost Schedule” (found on page 3 above) accompanied by vendor quote.

(b) Volume 2: Technical supporting information.

If a vendor is providing a quote with potential equal products, the vendor is required to submit sufficient supporting documentation IAW VAAR 852.211-73, FAR 52.211-6 and 52.214-21. The supporting documentation shall demonstrate how each potential equal product is equivalent to items listed with all the required components. The quote must also include an index that identifies the location of the information submitted that meets the corresponding items and components. Vendors who are providing a quote with potential equal products, and fail to provide sufficient supporting documentation, descriptive literature, and an index will not be considered for award.

NOTE: Vendor’s providing a quote for the exact match brand name products listed in the “Price-Cost Schedule” are not required to submit Volume 2 as those products have already been determined technically acceptable.

2) Grey Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

· FAR 52.212-2, “EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical: The vendor’s quote must contain all the required salient characteristics for the designated items. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required salient characteristics for the designated items.

The technical ratings are defined as follows:

Acceptable: Quote clearly contains all the required salient characteristics for the designated items and line item descriptions of the solicitation.

Unacceptable: Quote does not clearly meet the salient characteristics and line item descriptions of the solicitation.

2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts.

Award will be made on a Lowest-Priced, Technically Acceptable basis.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All quotations shall be emailed to angela.xavier@va.gov .

This is an open-market combined synopsis/solicitation for an Olympus BF-UC180F-KIT as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than August 28, 11:00 a.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, angela.xaver@va.gov before August 28, 2018, 11:00 a.m. Pacific Time.

Point of Contact Angela Xavier, Contract Specialist, angela.xavier@va.gov

Attachment 1

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: VA261-18-AP-10473

1. Contracting Activity: Department of Veterans Affairs, VISN 21, VASNHCS

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

VASNHCS requires 3 (three) Olympus brand Ultrasound Bronchoscopes. The scopes are required for diagnosis and treatment of conditions of the airway and lungs.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Olympus Ultrasound Bronchoscope is solely capable of meeting minimum requirements. It is the only scope capable of working with existing VASNHCS Olympus video equipment. Olympus America, Inc., and their sole-authorized, SDVOSB distributor Alliant are the only sources for this scope.

4. Description of market research conducted and results or statement why it was not conducted:

Market research consisted of Google searches, searches of the VA NAC medical/surgical catalog, and communications with Olympus.