36C26118Q0300-00001001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 64

612-18-2-6133-0027

36C26118Q0300 02-14-2018

Jason T. Hill 925-372-2386 03-02-2018

2:00 PM PST

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

X 100

X

561730

$7.5 Million

N/A

"See Delivery Schedule"

VA Northern California HealthCare System

FMS-VA-2(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

This requirement is for:

Landscaping Services for Mather, McClellan, Martinez and

Mare Island VA Facilities.

Base Term 05/01/2018 - 10/31/2018

Order:

Obligation:

Applicable wage determination(s):

(WD-CONTRA COSTA) - 2015-5623 - Rev. 6 - 01_10_2018

(WD-SACRAMENTO) - 2015-5631 - Rev. 6 -01_10_2018

(WD-SOLANO) - 2015-5655 - Rev. 5 - 01_10_2018

See CONTINUATION Page

X X

Jason T. Hill

Contracting Officer

36C26118Q0300

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE

POSTER (DEC 1992)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.8 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) . 20

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.10 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.12 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2017)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.216-1 TYPE OF CONTRACT (APR 1984)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.6 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

E.7 52.237-1 SITE VISIT (APR 1984)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Jason T. Hill

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND

COMPLIANCE (JUN 2011)

This solicitation includes . Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause.

To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of

VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Year: 05-01-2018 to 10-31-2018

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

Performance Work

Statement.

6.00 MO __________________ __________________

0002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

0003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

0004 Landscaping / Grounds

Maintenance services for the

Mare Island VA Facility in accordance with the

SUB-TOTAL

Option Period One: 11-01-2018 to 04-30-2019

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

1002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

1003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

1004 Landscaping / Grounds

Maintenance services for the

Mare Island VA Facility in accordance with the

SUB-TOTAL

GRAND TOTAL____________________________________

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES:

The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to maintain grounds maintenance and sprinkler systems services at the following location below:

Veterans Affairs Northern California Health Care System (VANCHCS)

VANCHCS - Ma1iinez 150 Muir Road

Martinez, CA 94553

VA Police Office 835 Center Avenue

Martinez, CA 94553

VANCHCS - Mare Island 201 Walnut Ave., Mare Island, Vallejo, Ca. 94592

*This is a two story with two courtyards inside the building

Veterans Affairs Northern California Health Care System (VANCHCS)

VANCHCS - Mather

10535 Hospital Way

Sacramento, CA 95655

VANCHCS - McClellan Park

5342 Dudley Blvd., McClellan Park (AFB)

95652

*This site has 4 buildings, 98,88, 209 & 949

2. POINTS OF CONTACT

COR- Contracting Officer Technical Representative

Martinez and Cherub Child Care Center COR is Timothy L. Denham - 925-372-2547. Mare Island

COTI is Kenneth Birch- 707-562-8271.

Mather COR is Timothy L. Denham-Douglas Moyer - COTI- 916-501-2580. McClellan COR is

Danell Duffy- 916-561-7428.

3. TASK FREQUENCY, STAFFING, AND INSTRUCTIONS:

The contractor shall provide a list of tools and equipment to be used during the course of the contract for each site to the COR after 5 days of contract award. The contractor shall ensure equipment is of commercial grade and regular maintenance is preformed to keep in safe working/operating condition.

The COR reserve the right to inspect any and all of the contractor's equipment and have it removed for maintenance/repairs at any time by the contractor at no additional cost to the government. The contractor will provide a minimum of two (2) gardeners for each location at Mather & Martinez

Monday through Friday during business hours (9am to 5pm) . The daily schedule can be changed by the contractor if agreed upon by the COR. The contractor will provide a minimum of one (1) gardener at each location at McClellan & Mare Island. The daily schedule can be changed by the contractor if agreed upon by the COR.

3.1 LAWN MAINTENANCE

Mowing. Mow all lawns weekly; lawns shall be kept at a height between 3"-4" summer and winter. Lawns shall be mowed every two weeks during the months of December, January and

February as growing conditions allow.

Mather & Martinez - Wednesday or Thursday

McClellan & Mare Island - Tuesday, Wednesday, or Thursday

3.2 Edging.

Edge all lawns on the same day that lawns are mowed.

All edging around the perimeters of the area, around paved surfaces within the areas and around trees, bushes, shrubs, planters, standpipes, barriers, water valve boxes, recreation equipment, sprinkler heads, planter pods and other permanent structures within the areas immediately after every other mowing.

Debris Removal. Collect and dispose of all grass and lawn clippings after mowing and edging into the VA provided open dumpster

Martinez - dumpster is located behind the Outpatient Clinic, Bldg. 19 Mare Island - dumpster is located behind the Outpatient Clinic, Mather - dispose in compactor dumpster located behind building 702, green waste dumpster behind building 807, or open dumpster located at building 730.

McClellan - dumpster is located in the rear of building 98

3.3 Ground Repair. Brown, or dry spots on lawns shall be treated promptly to obtain green consistency of a whole lawn. Areas that are under repair shall be treated with All-Green, or similar solution to provide interim appearance improvement.

Aeration, De-thatching. Aerate all lawns 1-3 times each year as needed to maintain good appearance, and healthy lawn. Dethatching will not be required.

3.4 Fertilization.

Fertilize all lawns four times during each growing season using good time-release fertilizer such as Nitro Best or equivalent. The actual dates chosen for fertilization will be determined by mutual agreement of the Landscape Contractor and the COR. Fertilization shall not be performed between

November 15 and January 31.

Apply fertilizer to all other vegetation in both developed and undeveloped area according to the specific needs of each tree or shrub. Deep root feeding is not required. Trees in undeveloped areas that are not fully established may be fertilized by using fertilizer stakes such as "Job's Tree

Stakes"

The contractor shall utilize the type and quantity of fertilizer that is specifically formulated for the trees/shrubs for the time of the year applied. The amount of fe1iilizer used shall never be less than that which is recommended by the fertilizer manufacturer.

Contractor shall notify COR prior to fertilizing. COR will be allowed to verify type and quantity of fertilizer used.

3.5 Weed Control.

Pre-emergence crabgrass control chemicals shall be applied to the grass prior to the growing season. The quantity of pre-emergence control utilized shall never be less than that which is recommended by the pre-emergence control manufacturer.

Chemical controls for broad-leaf weeds shall be applied as needed. Over-seeding/ reseeding of blue grass or fescue varieties shall be done to maintain grass coverage and to fill voids created by elimination of weeds.

Remove weeds from all parking lots, curbs, roadways, planter boxes, prope1iy lines, fence lines, and around all permanent structures on the entire grounds once a month. Free growing trees small trees (under 3" dia.) will be removed with agreement of COR.

When chemical methods are used to remove weeds or unwanted vegetation, the contractor shall assure the compatibility of the chemicals with existing vegetation and ensure that only the weeds shall be affected by the chemicals. All weeds and unwanted vegetation killed by mechanical means, or chemical treatment shall be picked up and deposited into the government provide open dumpster, and shall not be left on the ground.

Cut all weeds on undeveloped areas. Keep to a maximum height of 4".

Dispose of all weeds and weed cutting into VA provided dumpster.

3.6 Insect, Pest and Disease Control:

Inspect all trees and shrubs for insect infestation or disease two (2) times a year in the months of

March and September. Report any insect of disease problems to the COR If the Government decides to treat the noted problems, a separate purchase order will be issued to cover the contractor costs involved in treating or removing the insect or disease. Do not treat until separate

Purchase Order is issued.

Problems noted to the COR will be identified again on the Monthly Activity/Event Report submitted at the end of each month to the COR and the Contracting Officer.

Rodent and snail control shall be provided by contractor on an as needed basis.

Sweep with mechanical sweeper all paved roads, driveways, gutters, and parking lots bi monthly on Saturdays after 9 A.M. This work is to be done at all locations covered by this contract.

3.7 Litter / Debris removal

Pick-up and dispose of trash and litter around each dumpster located on campus during the day of mowing.

Sweep or vacuum clean all walkways after mowing/weeding to leave in clean condition.

3.8 Sprinkler System.

Inspect entire sprinkler system and report any deficiencies to the COR once a week on Friday.

Provide recommendations regarding deficiencies.

Make adjustments to sprinkler heads, and irrigation/water control equipment (including drip systems) weekly on Friday to assure even distribution of water to all sprinkled areas. Adjust controllers to cycle during hours other than between 0700 and 1730 hours. All manually controlled sprinklers shall be operated by the contractor to assure even watering with no 'brown' areas.

Open clogged sprinkler heads (including drip systems), remove impediments which inhibit proper distribution and replace all missing, defective, damaged, broken, malfunctioning and inoperative sprinkler heads, backflow preventers, valves, timers, and broken sprinkler pipe up to and including (2") two inches, with parts provided by the contractor as often as necessary to properly maintain sprinkled areas to normal.

NOTE: May need to coordinate with McClellan Park landscapers for jointly shared sprinkler valves and timers

In the event of an outage of any portion of the sprinkler system, the contractor shall provide a temporary means of sprinkling the affected area until the system is restored to normal.

3.9 Pruning.

Prune all trees in both the developed and undeveloped areas once a year in winter months after leaves drop, and before bud emergence in springtime. Prune trees in developed area to 15 ft.

height, and all trees/shrubs encroaching upon fences/buildings, or other real property (branches should be trimmed at a distance of2 feet from buildings). Notify COR of trees that need pruning beyond height of 15 ft. Trees in undeveloped areas that are not encroaching may be pruned to a lower height of 8 ft.

Prune/trim all decorative hedges, and ivy beds a minimum of three times per year in October, April, and July. Keep all vegetation a minimum of 12 inches from any building structures.

Pruning shall be accomplished consistent with good horticultural practices and in a manner, which ensures that the size and proportions of the trees, shrubs, hedges, beds, and plants are maintained.

Remove all fallen branches, fruit, and leaves from developed grounds daily, and from the undeveloped areas monthly.

4. SPECIAL SITE SPECIFIC WORK REQUIREMENTS: MATHER.

Provide flowers at the main entrance to the hospital (approximately 270 square feet), and the main hospital sign (approximately 100 square feet) as needed to maintain color during all seasons. Total area of plantings is estimated to be 370 square feet. Submit names and types of flowers to be planted to the COR for approval before planting. YEAR AROUND COLOR IN

THESE AREAS IS REQUIRED.

Hose down the Memorial Plaza in front of building 650 weekly, on Mondays to remove stains from spilled drinks, etc. Remove cobwebs from the statue. This needs to be done between 7:00

AM and 8:00 AM before the clinics open.

Pick up and dispose of all litter and debris on all lawn and shrub areas around all buildings, and paved surfaces including parking lots, curbs, islands, walkways and roadways daily Monday thru

Friday. This also needs to be done at the beginning of each work day (first item of work daily).

The clinic atrium in Bldg. 650 is to be cleaned daily before 7:30 am. Additionally, prune shrubs

(IAW 3.1.10 (3)) and maintain irrigation system.

MCCLELLAN.

Provide flowers at the Clinic (building 98) North, and South Doors (2 planters at South Door and 4 planters at North door), Dental Clinic (building 88) east entrance, parking lot (island) planters and building 209 main entrance, as needed to maintain color during all seasons. Total area for all planters is approximately 250 square feet. Submit names/types of flowers to be planted to the McClellan COR for approval before planting. YEAR AROUND COLOR IN THESE PLANTERS IS REQUIRED.

MARTINEZ.

Replace flowers (approved by the COR, color & type) in the Martinez OPC atrium

(approximately 130 square feet), outside the CREC by the flag pole area (approximately 320

Square feet), and also next to the Research Building entry door (approximately 20 square feet) , as needed to maintain color during all seasons. Total area of all plantings is estimated to be 470 square feet. Submit names/types of flowers to be replanted to COR for approval before planting.

YEAR-ROUND COLOR IN THESE AREAS IS THE MAIN CONCERN AND SHALL BE

PROVIDED

Combustion engine driven blowers shall not be used near the front entrance or the air intakes of the Clinic, Nursing Home, and E-Wing. The walk ways in these areas shall be hosed off daily between 6am and 7 am.

Martinez's clinic atrium shall be cleaned daily before 7:30 am.

Wash all trash and cigarette receptacles as needed. Hose off with water inside and outside of container and spray with deodorizer. Monthly or as needed.

Empty all trash and cigarette receptacles daily, Monday through Friday at all sites. This must be done at the beginning of each day (first item of work daily). There are approximately 40 trash receptacles and 10 cigarette receptacles (smoking shelters) located throughout the grounds.

Pick up and dispose of all litter and debris on all lawn and shrub areas around all buildings, and paved surfaces including parking lots, curbs, islands, walkways and roadways daily Monday thru

Friday. This also needs to be done at the beginning of each work day (first item of work daily).

Replace all trash receptacle plastic bag liners with new liners after emptying trash. Plastic bag liners are to be provided by contractor as a part of this contract.

Dispose all trash and litter into VA provided open dumpster.

Sweep under three (3) VA provided dumpsters located in the backdock areas at Martinez weekly while the dumpsters are moved for disposal. Pick up and dispose of trash and litter around these dumpsters daily, Monday through Friday. Contact the COR to determine time that dumpsters are scheduled for removal.

Sweep clean all walkways daily. There are three areas that cannot be swept; they must be washed down daily. These are in front of the Clinic (building 19), the front covered walkway outside the CREC (Building 20) and the front of the E-Wing (Building #21). These areas must be washed down daily between 6 and 7 a.m.

Wash down the patios with a water hose in the Center for Rehabilitation and Extended Care

Building #20. There are four patios, Shasta, Napa, Tahoe, and including the canteen patio on a weekly basis before 8 am. Pressure-wash these patios once a month on Saturday.

The putting green needs to be hand mowed (twice a week), weeded, and fertilized as needed to provide a flat manicured type surface for putting.

Wash down picnic tables at the Martinez campus weekly before 10 am, approximately 20 tables.

(Including tables in the canteen picnic area) In addition the canteen picnic tables shall be pressure washed once per month on Saturday.

Routine cleaning and maintenance of landscape catch basins on an as needed basis. Notify COR if drain is plugged.

5. VA POLICE OFFICE

Extreme caution shall be exercised when working in area. Notify VA Police when working in this area. Be sure gates/doors are closed tightly to prevent staff/public entering this area without notifying the VA Police prior to entry.

No work shall be performed in the Child Care area during the week. All work shall be done on

Saturdays. Note: all weekend work is to be started no earlier than 9 am.

MARE ISLAND.

Provide flowers at the Clinic in the planter areas in the front & rear of building and in the courtyards. The contractor shall maintain color during all seasons. Total area for all planters is approximately 450 square feet. There is approximately 8000 square feet of ground cover that needs to be maintained as well. Submit names/types of flowers to be planted to the Mare Island

COR for approval before planting. YEAR-ROUND COLOR IN THESE PLANTERS

IS REQUIRED.

SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold

Maintain Grounds

Grass is maintained within proper height for its area. Grass is healthy, growing vigorously, and presents a neat, professional appearance.

Fertilizer and soil amendments are applied on time and in the correct amount. Soil is aerated.

PWS

Section 3

Customer complaints shall not exceed 5 per month.

Maintain Trees, Shrubs, and Hedges Trees, shrubs, and hedges flourish and do not need to be replaced. They have adequate drainage and mulch. They do not show any sign of disease or pests and appear healthy. They are pruned properly and in a timely manner. They are trimmed properly. Trees removed are disposed of properly and the area restored to match.

Fertilizer and soil amendments are applied.

PWS

Section 3.9

Customer complaints shall not exceed 2 per month.

Police Grounds of Trash and Litter Grounds are free of trash and litter. Plastic can liners are replaced as needed.

PWS

Section 3.7 exceed 3 per month.

Special Site Requirements PWS

Section 4 exceed 3 per month.

* Also see Attachment - LANDSCAPING SERVICES DAILY WORKSHEET for daily minimum daily reporting.

6. QUALITY CONTROL/QUALITY ASSURANCE

Quality Control: The contractor shall develop and maintain a quality program to ensure landscaping services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing Quality Control Plans and Procedures.

A description of the inspection system to cover all services specified in the statement of work.

Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

A description of the methods to be used for identifying and preventing defects in the quality of service performed.

A description of the records to be kept to document inspections and corrective or preventive actions taken.

The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

Contractor Quality Control Program: Contractor shall have a quality control program to assure all requirements of the contract are provided as specified. The program shall be continuously improved and is therefore documented in loose-leaf manual format. The program shall include, but is not limited to, the following:

Written work instructions/procedures, processes and product descriptions to implement contractual obligations. The preparation and maintenance of, and compliance with, these instructions shall be audited as a function of the Contractor's Quality Control Program to assure compliance with or timely changes to the instructions. The COR shall be on document distribution for all formalized changes to the Contractor's Quality Control Program.

A method of early detection and correction of assignable conditions adverse to the quality of service, including analysis or corrective action records (including customer complaints) to determine causes of defects. This method will include providing timely written explanation/documentation of the correction of the defectiveness and correction of cause in response to Government corrective action requests also include bacteriological monitoring when necessary.

Written work instructions must be provided to staff for maintenance tasks in accordance with the

PWS and contractor staff must use inspection records and document all audits. The quality control program shall assure that records are complete and reliable. Reliable records are objective evidence of the existing or past quality of service.

Written work instructions in accordance with this PWS must be provided to staff to implement quality trend analysis and documentation of management action taken as a result of the analysis of quality data (including contractor and government records, complaints and audit results).

Quality Assurance Monitoring

The Government will monitor the contractor's performance to assure that the performance thresholds and standards of performance are met in accordance with the statement of work. In accordance with FAR 52.212-4 (a) "Inspection/Acceptance" the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance standards describe the minimum acceptable levels of the service required for each task. These thresholds are critical to mission success.

The COR will evaluate the services required by each task to ensure compliance.

The contractor shall perform all work required in accordance with performance objectives. The

COR will not consider the task complete until all deficiencies have been corrected.

The COR will receive complaints from facility personnel and pass them on to the contractor's quality inspector for correction.

The inspection period is monthly with twelve one-month periods during the year. Inspection period will be from the first of the month through the last day of the month. The COR should receive no more than five (5) complaints. The COR will record results of the inspection, noting the date and time of the inspection. If inspection indicates unacceptable performance, the COR will notify the supervisor or quality inspector. The contractor shall be given two hours after notification during shift hours to correct the unacceptable performance. Reporting period is monthly. However, complaints are by task.

Documented complaints during the report period that exceed the performance threshold can result negative reporting within the Contractors Performance Assessment Reporting System https://cpars.cpars.gov/ by facility at the end of the report period.

DESIGNATION OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE

(COR). A Technical Representative of the contracting Officer (COR) will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated.

CONTRACTING OFFICER. The Contracting Officer is responsible for the administration of this contract. The Contracting Officer is the only individual authorized, to the extent indicated in this contract, to take actions on behalf of the Government, which may result in changes in the contract terms, to include deviations from the statement of work, details, and performance schedules. Communications pertaining to contractual matters shall be addressed to the

Contracting Officer. No changes or deviation from the scope of work shall be approved without the written approval of the Contracting Officer.

7. ADDITIONAL WORK REQUIREMENTS:

Combustion engine driven blowers shall not be used near the front entrance, or the air intakes of the clinics.

The contractor shall have competent, documented experience in the grounds-care business. The contractor must hold a current State of California C27 Landscape Contractor's License.

All landscape maintenance services shall be performed by trained personnel using currently acceptable horticultural practices.

Contractor will submit a Monthly Activity/Event Report, which provides significant activities accomplished (such as aeration/fertilization), problems noted (insect/disease infestations), and major activities planned for the next month. The report shall be submitted to the COR with a copy to the

Contracting Officer. Format will be acceptable to the COR. COR may require weekly or daily reports in the event performance is determined unsatisfactory.

https://cpars.cpars.gov/

The contractor is to accompany the COR monthly on a general inspection of the grounds.

Problems or corrections shall be corrected as noted solely by contractor unless otherwise specified.

Contractor is to respond physically within 4 hours to any complaint, or call by COR. Contractor will provide COR with a minimum of one mobile phone number to the Contractor's designated

Landscape work team supervisor.

All personnel employed by contractor shall wear either a company shirt, or hat bearing the company logo. The contractors' vehicles shall bear the company logo. Proper safety equipment is to be worn at all times.

The contractor shall provide, after award of contract, a list of tools and equipment to be used during the course of the contract. The contractor shall ensure that the contractor's equipment to ensure is of commercial grade, and is in safe operating condition. Equipment list shall include the equivalent of the following, at a minimum:

Lawn mowers (hand power mowers/riding mower or both)

Power equipment; blowers, edger's, weed eaters

Garden tools

Power vacuum cleaners

Spike aerating equipment

Herbicidal application equipment

Water hoses with quick disconnects

8. PROPERTY DAMAGE:

The contractor shall take all necessary precautions to prevent damage to any government property.

The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA

REGULATIONS:

The contractor's employees shall wear visible identification at all times while on the premises of the

VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

9. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD:

The contractor shall comply with the Federal/California OSHA Bloodborne Pathogens Standard. The contractor shall:

Have methods by which all employees are educated as to risks associated with bloodborne pathogens.

Have policies and procedures which reduce the risk of employee exposure to bloodborne

Have mechanisms for employee counseling and treatment following exposure to bloodborne

Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

10. RECORDS MANAGEMENT LANGUAGE

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and

Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the

Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format

[paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting

Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of info1mation, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

APR 2014

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED

PAPER

MAY 2011

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

C.4 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS

HOTLINE POSTER (DEC 1992)

(a) Except as provided in paragraph (c) below, the Contractor shall display prominently, in common work areas within business segments performing work under VA contracts, Department of Veterans

Affairs Hotline posters prepared by the VA Office of Inspector General.

(b) Department of Veterans Affairs Hotline posters may be obtained from the VA Office of Inspector

General (53E), P.O. Box 34647, Washington, DC 20043-4647.

(c) The Contractor need not comply with paragraph (a) above if the Contractor has established a mechanism, such as a hotline, by which employees may report suspected instances of improper conduct, and instructions that encourage employees to make such reports.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of California. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION

(JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the

Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the

Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States

Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA

Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.10 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American

Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns.

Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting…