36C26118Q0264-000.docx

FedBizOpps Sources Sought Notice

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J Mandatory Maintenance and testing for all backflow devices 95652-2609 36C26118Q0264 01-31-2018 N 238220 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609

RICO JOHNSON

RICO.JOHNSON@VA.GOV

THIS IS A SOURCES SOUGHT FOR MARKET RESEARCH PURPOSES ONLY. The Department of Veterans Affairs is in the process of determining the acquisition strategy for certification testing to the city/county and to perform minor maintenance of backflow devices for VA Palo Alto Health Care System with location in Palo Alto, Menlo Park, and Livermore CA. Please note that this Request for Information (RFI) is for information only and does not constitute a solicitation for competitive bids/proposals and is not to be construed as a commitment by the Government. However, all interested parties who believe they can meet the requirement are invited to submit information describing their capability to provide the required services.

OVERVIEW: This is a service request to perform annual, mandatory city / county certification testing, submission of the certification testing to the city/county, and to perform minor maintenance of backflow devices as required to comply with the certification requirements. SEE SOW BELOW.

Please include the follow information about your organization in your response (1) Name of Organization, (2) Address + Zip Code, (3) Telephone number, (4) Fax Number, (5) Size of Business: Large or Small, (6) SAM status, (7) Point(s) of contact, and (8) email address.

Organizations responding to this RFI should provide the company’s capabilities to perform this requirement. The NAICS code is 238220. The Small Business size standard is $15 million. The information received as a result of this notice will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the VA not to open the requirement to open competition, based on responses to this sources sought synopsis is solely within the discretion of the VA. The Government does not intend to pay for any information provided under this sources sought synopsis.

All responses must be sent via e-mail to Rico Johnson, Contracting Officer, at rico.johnson@va.gov. Responses to this sources sought synopsis are due by 12:00 PST on Jan 31, 2018.

1. This is a service request to perform annual, mandatory city / county certification testing, submission of the certification testing to the city/county, and to perform minor maintenance of backflow devices as required to comply with the certification requirements. This contract shall be an option year contract, with a base year and 4 option years.

2. General statement of work:

a. Contractor shall provide all documentation, testing equipment, tools, materials, labor, and transportation to perform annual testing and minor maintenance on

(264) Backflow Devices at the following;

Veterans Administration, Palo Alto Health Care System. (VAPAHCS)

3. Locations:

a. Palo Alto Division 3801 Miranda Ave Palo Alto Ca. 94304

b. Menlo Park Division 795 Willow Rd Menlo Park Ca. 94025

c. Livermore Division 4951 Arroyo Rd Livermore Ca. 94550

d. Monterey Clinic 3401 Engineer Lane Seaside Ca. 93955

e. Sunnyvale Office 1880 Innovation Way Sunnyvale Ca. 94089

f. Mountain View Office 1776 Old Middlefield Way Mountain View Ca. 94043

4. Quantity of Devices:

a. Palo Alto Division 89 Devices.

b. Menlo Park Division, 115 Devices.

c. Livermore Division, 37 Devices.

d. Monterey Clinic, 7 Devices.

e. Sunnyvale Office, 9 Devices.

f. Mountain View Office, 7 Devices

5. Points of Contact (P.O.C.);

a. Main Phone number for all locations: 650-493-5000 (See below for division extensions)

b. Palo Alto Division and Monterey Clinic:

Primary, Mr. Craig Robbins x64619. Cell 650-444-8748 Secondary, Mr. Ruben Lopez x63858 Cell 650-785-1452

c. Menlo Park, Sunnyvale, and Mountain View Division:

Primary Mr. Garry Deshields x22256, Cell 650-280-7029 Secondary, Mr. Anthony St John x35158. Cell 650-444-7522

d. Livermore Division:

Primary Mr. Josh Davis x35404 Cell 650-304-5009 Secondary, Mr. John Alvarez x35224 Cell 650 304 1514

6. Qualifications:

a. The contractor shall be licensed, bonded, and insured in the state of California.

Contractor shall posses the correct California Contractor license classifications to perform backflow inspections and repairs in the State of California. The contractor shall provide to the P.O.C. American Water Works Association (A.W.W.A) certified tester certificates for all individuals engaged in the testing /repair of backflow devices.

7. Authority Having Jurisdiction; (A.H.J.)

a. Palo Alto Division;

City of Palo Alto Backflow Prevention Program Utilities-WGW Operations PO Box 10250 Palo Alto Ca. 94303 Ph.650-496-6967

b. Menlo Park Division; County Of San Mateo, Julie Robinson 650-288-8440.

Email: Backflow@SMCgov.org

c. Livermore Division; City of Livermore Water Resources Division 101 West Jack London Blvd. Livermore Ca. 94550

d. Monterey Clinic; Marina Coast Water District 11 Reservation Rd. Marina Ca. 93933 Ph. 831-384-6131

e. Sunnyvale Location Meter Backflow Program 650 W. Olive Ave. Sunnyvale Ca. 94086 Ph. 408 730 7501 Email: Backflow@Sunnyvale.ca.gov

f. Mountain View Location Public Works Department 231 North Whisman Road P.O. Box 7540 Mountain View Ca. 94039 Ph. 650 903 6232

8. Scheduling:

a. The contractor shall schedule all work with the P.O.C. at each division. The contractor shall provide proposed schedule no less than 10 working days prior to work.

9. Contractor responsibilities:

a. The test must be performed by a certified backflow tester. Evidence of certification as a tester from either the California Nevada Section of the American Water Works Association, or the American Backflow Prevention Association along with backflow test gage calibrations must be provided.

b. Contractor shall adhere to the performance standards listed below. Contractor shall adhere to all references in the performance standard to include all notes, explanatory material, and appendixes. The most current edition will be used on all references listed below.

i. International Plumbing Code

ii. NFPA 13: Standard for the Installation of Sprinkler Systems

iii. NFPA 14: Standard for the Installation of Standpipe and Hose Systems

iv. NFPA 25: Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

v. NFPA 99: Health Care Facilities Code

vi. NFPA 496: Standard for Purged and Pressurized Enclosures for Electrical Equipment

vii. Local Codes: Palo Alto (City), Mountain View, Marina, Sunnyvale, Santa Clara (County), San Mateo (County)

viii. California State Water Resources Control Board

c. Contractor shall obtain correct reporting certification forms from the A.H.J. for each division, the contractor shall complete these forms as required, and provide a copy of the certification forms to the proper authority having jurisdiction within thirty calendar days after the completion of testing.

d. Contractor shall not interrupt any water service without the consent of the P.O.C.

e. Contractor shall place a permanent tag or sticker per A.H.J. requirements.

If no A.H.J. requirement exists the contractor shall tag each device indicating the following; company name, date of testing, and a pass or fail status indication.

f. Contractor shall be responsible to correct any incorrect information on the existing equipment inventory list. If a new or previously untested devices is encountered the contractor shall test the device and inform the P.O.C. of such.

g. Contractor shall have in there possession Material Safety and Data Sheets for all chemical hazardous brought onto the premises.

h. Contractor shall properly dispose of all used material, parts, fluids, and used rags per Federal / State and local Environmental Protection Agency (EPA) codes and regulations.

i. Contractor shall only use industry approved repair or maintenance materials and parts during testing and maintenance repair procedures.

j. Contractor personnel shall display an employee photo identification card worn above the waist indicating; Company name, and employee's name.

k. Contractor shall abide by all rules of the station obtainable from the P.O.C. Station rules shall be enforced by the Police Service.

l. P.O.C. and the contractor shall be jointly responsible to track all additional charges and repairs to ensure that the total dollar amount of the purchase order is not exceeded.

11. Failed Devices:

a. The contractor shall verbally notify the P.O.C. of any failures of Backflow Devices on the same business day of failed test. If the device is not immediately correctable due to funding or availability of parts, the contractor shall submit a quote to repair to the P.O.C.

within 72 hours.

12. Deliverables:

a. The contractor shall provide separate and stand alone reports by division, Contractor shall provide (2) two hard copy reports in a three-ring binder with a cover sheet and (1) one Compact disk report. These reports shall contain; Inventory of tested devices including, division, building, device location, hazard, manufacture, model number, type, size, serial number, and a test results and a comment section for each device tested.

Binders and compact disk records shall be mailed or delivered to;

Mr. Hai Quach Palo Alto Division 3801 Miranda Ave Palo Alto Ca. 94304.

Mail Station:

138 Engineering Building 6

b. The deliverable stand alone reports and compact disk must be received by the above-mentioned party before payment will be released.