36C26118B0034-00002001.docx

SCOPE OF WORK

Project 593-15-104

CONSTRUCT STAIRWELL SAFEGUARDS

AT THE

LAS VEGAS VETERANS AFFAIRS MEDICAL CENTER

Veterans Affairs Southern Nevada Healthcare System

1. DATE: November 17, 2017

2. PROJECT IDENTIFICATION

a. Project Title: Construct Stairwell Safeguard at the Las Vegas Veterans Affairs Medical Center (LVVAMC)

c. Additional Locations: ☒ No ☐ Yes (list other addresses):

3. PROJECT DESCRIPTION

The project consist of installing safeguards for stairwells # 2, 3, 5 and 6 in Bldg. 1 at the VA Southern Nevada Healthcare System. In stairwell 2, 3, 5 and 6, a locked gate will be provided at the basement level. The gates would require removal of the existing installed guardrail and gate components.

4. PROJECT REQUIREMENTS

The contractor shall provide all labor, materials, equipment, supervision for the installation and construction of stairwell safeguard per Construction Documents plans and specifications VA Project Number 593-15-104 dated November 6, 2015 designed by E/A Firm Leo A Daly, Project Number 046-10069-000.

5. OTHER REQUIREMENTS

a. None

6. SITE VISITS AND EXISTING CONDITIONS:

a. The contractor shall reference the Stairwell Safeguard Drawings and Specification, section 01.00.00, General Requirements.

b. Discrepancies in Planning Information: The contractor shall promptly report to the Contractor Officer, in writing, any discrepancy between this contract and the Stairwell Safeguards Drawings and Specification provided by the Government. The contractor shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his/her determination to the contractor. The contractor’s failure to report any such discrepancy or wait for the Contracting Officer’s determination shall be at his/her risk and expense.

c. The contractor shall attend a “Project Kick-off and Requirements Review” meeting at the Las Vegas VA Medical Center in support of this effort. This meeting will occur no later than fourteen (14) calendar days after notice to proceed has been issued by the Contracting Officer and will be used to review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations and deliverables and provide answers to any questions the contractor might have. The contractor shall also identify to the Government any issues or concerns they have with the Stairwell Safeguards Drawings and Specification. The contractor shall communicate with the COR via e-mail to establish the dates, times, and location of this meeting.

7. PERFORMANCE MONITORING

The VASNHS COR will monitor the SOW in the following manner:

a. All identifiable phases of work shall be coordinated with the COR at least fourteen (14) calendar days before the scope is executed. This includes but is not limited to site work, site improvements, site structures, site accessories, site lighting, physical security, impacts to patient and staff parking, and any other identifiable scope of work items as identified in the Stairwell Safeguards Drawings and Specification.

8. SECURITY REQUIREMENTS

Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

9. GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED INFORMATION (GFI)

a. No GFE will be provided by the VASNHS on this contract.

b. The Government will provide the following information to the contractor:

November 6, 2015

November 6, 2015

Stairwell Safeguards Design Specification Stairwell Safeguard Drawings (Architectural, Civil, Structural, total of 24 sheets)

10. OTHER PERTINENT INFORMATIOIN OR SPECIAL CONSIDERATIONS

a. The contractor is responsible to ensure all equipment that will be used by the contractor on LVVAMC properties has been inspected and certified as safe for use. The contractor shall provide safety certification inspection sheets to the COR prior to using any equipment for the construction and installation of stairwell safeguard on LVVAMC properties at least 5 working days prior to their planned use. Any construction equipment that has not passed a safety certification or whose safety certification has expired cannot be operated or used on LVVAMC properties. The contractor’s personnel shall be licensed, certified, and trained as required to operate this equipment.

b. Identification of Potential Conflicts of Interest (COI). All bidders shall inform the VASNHS of any COI that may exist where the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor or (2) impair the contractor’s objectivity in performing the contract work.

c. Identification of Non-Disclosure Requirements. No sensitive or proprietary information is needed or supplied for this project.

d. Information Technology (IT) Certification & Accreditation (C&A). The Contractor shall not connect any contractor-owned IT devices (such as a lap top computer or remote connection from a Contractor system) to a VA internal trusted network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required. If this situation changes, the Contractor shall immediately inform the COR in order to facilitate the preparation of the Security Accreditation package.

e. Inspection and Storage. The Contractor shall be responsible for the inspection and storage of all contractor equipment and materials that will be used in the performance of this contract. The contractor shall inform the COR by e-mail on any equipment or materials they would like to store on the LVVAMC at least 14 working days prior to storing them. The COR will inform the contractor by e-mail as to whether or not the contractor can store this material or equipment within 5 working days after being notified by the contractor.

f. Inspection and Acceptance Criteria. Final inspections shall be conducted by the VASNHS COR to ensure all aspects of the contract have been met. The contractor will not receive final payment until all parking area construction activities have been completed and accepted by the VA.

11. RISK CONTROL

a. The VASNHS is an active hospital and therefore will require consideration to those areas with patients and staff.

b. The contractor shall daily clean up the construction areas affected by the execution of this contract sufficient to the point there are no hazards or safety concerns with VA patients and staff.

c. The contractor shall ensure all construction materials and equipment have been secured from the VAMC patients and staff, theft, damage and weather and the work area cleaned and made safe at the end of each working day.

12. PLACE OF PERFORMANCE

The work will be accomplished in Building 1 at the Las Vegas VA Medical Center, located at 6900 North Pecos Road, North Las Vegas, NV 89086.

13. PERIOD OF PERFORMANCE

The period of performance for this project shall be no more than 130 calendar days from the date listed on the Notice to Proceed (NTP).

14. HOURS OF WORK, SUBMITTALS AND MEETINGS

a. Duty Hours.

Normal duty hours are 7:30 am – 4:00 pm, Monday thru Friday. All work performed shall be coordinated and scheduled thru the COR and may be accomplished during off duty hours and over weekends.

b. Notice To Proceed

The contractor shall attend the Notice To Proceed (NTP) meeting with the CO and COR as scheduled. Telephone attendance is acceptable if a representative of the contractor is unavailable in the local area.

c. Submittals

1) The contractor shall submit shop drawing, product data, product samples, and product submittals as referenced in the Stairwell Safeguard Specification paragraph 01 33 23, Shop Drawings, Product Data, and Samples.

2) Unless stated otherwise in this SOW, the VA review for all contractor deliverables shall be a minimum of 14 calendar days.

d. Construction

1) The contractor shall coordinate all work with COR in accordance with the Stairwell Safeguard Specification paragraph 01 00 00, General Requirements.

2) The contractor shall submit by e-mail a weekly construction log to the COR by 8:00AM Pacific Time every Monday during the period of performance. This log will summarize the construction activities planned for the week and verify what was constructed the previous week.

e. Testing/Punch List/End User Training/Activation

1) The contractor shall prepare punch lists if needed and schedule a pre-final walkthrough with the COR once substantial completion of each stairwell safeguard is achieved. After the pre-final walkthrough, the VA will submit its own punch list if needed.

2) Once contractor has completed or resolved all punch list items, both the contractor’s and the VAs, the contractor shall schedule a final walkthrough with the COR.

3) Required documentation:

a. Contractor’s punch list and confirmation of completion.

b. Confirmation of VA’s completed punch list.

c. As-built drawings for all parking areas constructed by the contractor and the permanent fence.

d. All warranty information.

4) A copy of the final transmittals must be sent to the CO.

5) The contractor shall not submit final invoice for payment until all punch list items have been completed and final transmittals have been confirmed as received and accepted by the COR.

f. Construction Review Meetings and Comments

1) The contractor shall be required to attend Construction Review Meetings at the site or via telephone as required to coordinate the progress of the construction process, get approval/clarification of the submittals, etc.

2) The COR and the contractor will determine who should attend each meeting.

3) The contractor will provide Meeting Notes to all attendees no later than five (5) working days after the meeting. The contractor shall provide a written response to each review comment. The COR will review the Meeting Notes. If necessary the contractor will make corrections to the Meeting Notes and re-issue them. The meeting Notes will serve as the VA’s comments.

15. DELIVERY AND ACCESS TO CONSTRUCTION AREAS

a. Materials delivered to the LVVAMC shall be in their original sealed packages or containers; labeled for identification with the manufactures’ name and brand.

b. The contractor shall insure delivered materials are protected from damage due to handling, weather, and construction operations before, during and after installation.

16. QUALITY ASSURANCE/QUALITY CONTROL

a. To reduce errors and omissions, the contractor shall develop and execute a QA/QC plan that demonstrates their proposed constructions have gone through a thorough review and coordination effort.

b. No later than 10 calendar days after receipt of Notice to Proceed (NTP), the contractor shall submit a QA/QC plan describing each task that will be taken during the construction phases of the parking areas and the name of the contractor team member responsible for QA/QC, for Contracting Officer (CO) approval. Each task shall be initialed and dated by the responsible contractor responsible team member.

17. PRICING

The contractor shall provide a bid for the required services using the format applicable to the solicitation document issued by the Government’s Contracting Officer.

18. APPLICABLE REFERENCES

Construction of stairwell safeguard shall be in compliance with the requirements of these applicable references and/or standards:

ATTACHMENT (check box, and include)

☒ TASK A: STAIRWELL SAFEGUARD CONSTRUCTION

The contractor shall survey the areas where the stairwell safeguards constructed as needed in order to plan out and manage their construction activities.

Deliverables

A. As-built drawings of the final construction of each stairwell safeguards. One hard copy Architectural Size E and one electronic copy. The contractor shall use AutoCAD Version 2015 for the electronic copy.

B. Project Initiation. The Planning Team (consisting of representatives from the VASNHS and the contractor) shall attend the “Project Kickoff and Requirements Review” meeting to discuss the following objectives:

1) Review the requirements of the Scope of Work.

2) Define the project schedule and identify all meetings, deliverables, and milestones on the schedule.

3) Identify all the stakeholders and critical players required to be involved at the various stages of the project.

4) Begin data collection for site analysis.

5) Develop a detailed work plan, project schedule, and outline of all project deliverables.

ATTACHMENT (check box, and include)

☒ TASK B: PROJECT CONSTRUCTION SCHEDULE

The contractor shall provide a schedule that estimates the length of time to construct stairwell safeguards. Project will be phased to 1 Stairwell at a time during construction.

Deliverable

The contractor shall prepare the estimated schedule using Microsoft Project and deliver one hard copy and an electronic copy to the COR and the CO. The contractor shall maintain this schedule and provide updates as needed via e-mail to the COR and the CO.

☒ TASK C: EQUIPMENT TECHNICAL PACKAGE / PLANS AND SPECIFICATIONS

The VA will need operations and maintenance data for the Stairwell Safeguards.

Deliverables O&M data and maintenance manuals for the Stairwell Safeguard. One hardcopy and one electronic copy delivered to the COR.