36C26025Q0040.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26025Q0040 12/05/2024

Adam Hill 3606195977 12-20-2024

1500 EST

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X 100

X

238220

$19 Million

N/A

X

36C663

Department of Veterans Affairs VA Puget Sound Health Care System

1660 S Columbian Way Seattle, WA 98108

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

The Puget Sound VHA Health Care System requires annual backflow maintenance, testing, and inspection services.

The expected period of performance is 5 years: 2025- 2030.

Base year services to be completed 60 days after award.

Offeror submittal requirements is on page 76.

Special Standards of Responsibility apply to this solicitation.

See pages 75 -76.

VAAR 852.219-10 VA Notice of Total SDVOSB Set-Aside applies to all items in this solicitation. Offerors must be registered as an SDVOSB in the SBA database at time of offer and award.

Vendor questions will be accepted by email only on or before 12/13/2024. Quotes will be accepted by email only at Adam.Hill3@va.gov; on or before the close date of this solicitation on 12/20/2024.

See CONTINUATION Page

X X

36C26025Q0040

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

A.2 CONTRACT ADMINISTRATION DATA

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

B.3 PERFORMANCE WORK STATEMENT (PWS)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 27

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 36

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 ATTACHMENT A - EQUIPMENT LISTING

D.2 SCA WAGE DETERMINATIONS KING COUNTY

D.3 SCA WAGE DETERMINATIONS PIERCE COUNTY

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After Completion & Acceptance IAW the PWS.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

Seattle Annual Backflow device testing To be completed 60 Days After Date Of Award Contract Period: Base POP Begin: 2025 POP End: 2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

Fort Lawton Annual Backflow device testing To be completed 60 Days After Date Of Award Contract Period: Base POP Begin: 2025 POP End: 2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake Annual Backflow device testing To be completed 60 Days After Date Of Award Contract Period: Base POP Begin: 2025 POP End: 2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

6.00 HR _______________

Seattle In-Person Annual Backflow Testing Training Contract Period: Base

POP Begin: 2025 POP End: 2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton In-Person Annual Backflow Testing Training Contract Period: Base POP Begin: 2025 POP End: 2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake In-Person Annual Backflow Testing Training Contract Period: Base POP Begin: 2025 POP End: 2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle Annual Backflow device testing Option Year 1 Contract Period: Option 1 POP Begin: 2026 POP End: 2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton Annual Backflow device testing Option Year 1 Contract Period: Option 1 POP Begin: 2026 POP End: 2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake Annual Backflow device testing Option Year Contract Period: Option 1 POP Begin: 2026 POP End: 2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle In-Person Annual Backflow Testing Training Contract Period: Option 1 POP Begin: 2026 POP End: 2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton In-Person Annual Backflow Testing Training Contract Period: Option 1 POP Begin: 2026 POP End: 2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake In-Person Annual Backflow Testing Training Contract Period: Option 1 POP Begin: 2026 POP End: 2027:

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle Annual Backflow device testing Option Year 2 Contract Period: Option 2 POP Begin: 2027 POP End: 2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton Annual Backflow device testing Option Year 2 Contract Period: Option 2 POP Begin: 2027 POP End: 2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake Annual Backflow device testing Option Year Contract Period: Option 2 POP Begin: 2027 POP End: 2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle In-Person Annual Backflow Testing Training Contract Period: Option 3 POP Begin: 2027 POP End: 2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton In-Person Annual Backflow Testing Training ( Contract Period: Option 3 POP Begin: 2027 POP End: 2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake In-Person Annual Backflow Testing Training Contract Period: Option 3 POP Begin: 2027 POP End: 2028

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle Annual Backflow device testing Option Year 3 Contract Period: Option 3 POP Begin: 2028 POP End: 2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton Annual Backflow device testing Option Year 3 Contract Period: Option 3 POP Begin: 2028 POP End: 2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake Annual Backflow device testing Option Year Contract Period: Option 3 POP Begin: 2028 POP End: 2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle In-Person Annual Backflow Testing Training Contract Period: Option 3 POP Begin: 2028 POP End: 2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton In-Person Annual Backflow Testing Training Contract Period: Option 3 POP Begin: 2028 POP End: 2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake In-Person Annual Backflow Testing Training Contract Period: Option 3 POP Begin: 2028 POP End: 2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle Annual Backflow device testing Option Year 4 Contract Period: Option 4 POP Begin: 2029 POP End: 2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton Annual Backflow device testing Option Year 4 Contract Period: Option 4 POP Begin: 2029 POP End: 2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake Annual Backflow device testing Option Year Contract Period: Option 4 POP Begin: 2029 POP End: 2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Seattle In-Person Annual Backflow Testing Training Contract Period: Option 4 POP Begin: 2029 POP End: 2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fort Lawton In-Person Annual Backflow Testing Training Contract Period: Option 4 POP Begin: 2029 POP End: 2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

American Lake In-Person Annual Backflow Testing Training Contract Period: Option 4 POP Begin: 2029 POP End: 2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

GRAND TOTAL _______________

B.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

ALL SHIP TO: Department of Veterans Affairs VA Puget Sound Health Care System 1660 S Columbian Way Seattle, WA 98108, ALL 2025-2030

B.3 PERFORMANCE WORK STATEMENT (PWS)

VA Puget Sound Health Care System and Fort Lawton Campus and Fort Lawton Campus Backflow Preventer Testing and Inspection

1. General Information

1.1 The purpose of this contract is for the Contractor to provide annual training, maintenance, testing, inspection, and certification for back-flow preventers and cross connections installed at the VA Puget Sound Health Care System for three VHA campus locations.

1.2 Project Title: VA Puget Sound Health Care System and Fort Lawton Campus and Fort Lawton Campus Backflow Preventer Annual Testing & Inspection Services.

1.3 Scope of Work

1.3.1 The contractor shall provide all parts, travel, labor, and materials necessary to complete annual training, maintenance, inspection, testing, and certification of back flow preventers and cross connections as outlined in “Attachment A – Equipment Listing”.

The contractor shall submit annual inspection reports to several agencies as required by the VA, local municipalities, and Washington state. The base year annual maintenance, inspection, testing, and certification services must be completed within 60 days after contract award.

The Contractor shall provide annual on-site training to VHA Staff on the recommended monthly maintenance, inspection, testing, and reporting of backflow devices and cross-connection controls in accordance with WA State Regulations and Industry Standards. To include recommended monthly maintenance, testing, inspection, and record keeping and reporting.

1.3.2 The contractor will provide a comprehensive annual maintenance, inspection, testing, and certification for all equipment listed in “Attachment A- Equipment Listing” for the following three Puget Sound VA Medical Center campus locations:

Seattle Campus 1660 S Columbian Way, Seattle, WA 98108.

American Lake Campus 9600 Veterans Dr SW, Tacoma, WA 98493

Magnolia/Ft Lawton Campus Texas Way Seattle, WA 98199

Contractor shall ensure that the equipment functions in conformance with the following latest published standards/codes/specifications/regulations to include:

American Backflow Prevention Association (ABPA);

The Joint Commission (TJC);

American Society of Safety Engineers (ASSE);

VA directives; Water Management National Fire Protection Association (NFPA) 25 and NFPA 13;

American Water Works Association; American Water Works Association Cross-Connection Control Policy;

OSHA 1910.141 Rules regarding plumbing cross connections & sanitation......see sec.1910.141(b)(1)(v) ;

Code of Federal Regulations -- Sanitation of water supplies......(29 CFR Sec. 1926.51) ;

Code of Federal Regulations -- Potable Water in the workplace required...(30 CFR Sec. 57.20002) ;

Code of Federal Regulations -- Boiler Water Additives approved for food contact (and potable water through heat exchange devices) ;

Code of Federal Regulations -- Refrigeration Equipment backflow prohibited (21 CFR Sec. 1250.34);

Code of Federal Regulations -- Potable Water Systems on Vessels.

Backflow prevention required.. (21 CFR Sec. 1250.82) ;

Code of Federal Regulations -- Drinking Fountains and Ice Machines must be designed to prevent backflow.....(21 CFR. Sec. 1250.85) ;

OSHA 1910 Subpart J - Confined Space Entry Rules ;

Local, municipal, Washington state and federal regulations pertaining to preservation and maintenance of public water supplies and potable and nonportable water sources.

1.3.3 The Contractor will be responsible for providing all background paperwork/documents certifying and testing of the systems.

1.3.4 All work shall be performed technicians with active Backflow Assembly Tester (BAT) certifications issued by Washington State. Evidence of all required licenses, as well as documentation of qualifications of personnel, shall be provided with annual report submissions.

1.3.5 The number of devices listed in “Attachment A – Equipment Listing” are comprised of units on the perimeter of the campus and interior buildings including: fire water, domestic water, non-potable water, chilled water.

1.3.6 This testing and inspection contract shall be for one base year and four (4) optional years. The base year annual maintenance, inspection, testing, and certification services must be completed within 60 days after contract award.

1.4 Performance Objectives

1.4.1Contractor shall perform all maintenance, testing, inspection, and certification of the facility’s back flow preventers to keep components in compliance with the most current edition of NFPA 13, 17, NFPA 25, American Society of Mechanical Engineers (ASME), American National Standard Institute (ANSI), ASSE ( American Society of Safety Engineers), American Backflow Preventer Association (ABPA), and other Federal Regulations pertaining to maintaining back flow preventers, water safety, cross contamination prevention in water systems in medical and Federal facilities.

1.5 Deliverables Schedule

Task # Task Name Schedule Task 1 Annual onsite maintenance, testing, inspection, and certification reports.

Project Schedule to be submitted to VHA COR for review and approval prior to commencing work.

Task 2 Annual Report submission to the VHA COR for review and approval.

30 Days after contractor completion of onsite annual inspection services

Task 3 Annual report submission to local municipalities and WA State

To occur 5 business days after written approval by the VHA COR or sooner if required by WA state deadlines for annual inspection reports.

Task 4 Annual on-site 6-hour training Project Schedule to be submitted to VHA COR for review and approval prior to commencing work.

The contractor shall submit the completed annual inspection report to the VHA COR for review and approval report 30 calendar days after the on site annual inspection services are completed. In the event the VHA COR identifies elements of the annual report that are missing or incomplete, the contractor shall correct those report discrepancies within 7 calendar days and at no additional cost to the government.

1.6 Place of Performance:

Seattle Campus 1660 S Columbian Way, Seattle, WA 98108.

American Lake Campus 9600 Veterans Dr SW, Tacoma, WA 98493

Magnolia/Ft Lawton Campus Texas Way Seattle, WA 98199

1.7 COR Authority

In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

1.8 Hours of Work

Normal operational hours for the VA facilities are from 6:30 a.m. – 4:00 p. m, Monday through Friday, exclusive of Federal Holidays unless stated differently elsewhere. Emergency services or call outs shall be provided by the contractor 24 hours a day, seven days a week, inclusive of holidays.

2 General Requirements

2.1 All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

2.1.1 The Contractors shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the repair, component replacement, testing and inspection as required to inspection, test, and repair id needed backflow preventers in accordance with the manufacturer's original specifications. Work includes the performance of service work, preventative maintenance of equipment, testing and certification services and certification and other services as described herein.

2.1.2 GOVERNMENT FURNISHED ITEMS. The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

2.1.3 Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

2.1.4 Government Furnished Material. The Government will not provide any materials to the Contractor.

2.2 INSPECTION, TESTING, AND CERTIFICATION. The contractor shall conduct the onsite annual Inspection, testing and certification services of all VHA equipment listed in ATTACHMENT A - EQUIPMENT LISTING, and in accordance with VA, local municipal, and Washington State regulations and laws.

Testing shall be performed in accordance with manufacturer’s recommendations and standards.

Deficiencies and discovered during inspection shall be documented and reported during the annual inspection.

In the event replacement of components or devices are identified during the on-site inspection services, the contractor shall document the part number and provide a quote to the VHA COR.

2.2.1 Frequency. Frequencies, unless noted otherwise elsewhere, shall be as follows: Inspection, Testing, and Certification shall occur annually.

2.2.2. Maintenance. During the annual on-site inspection, testing, and certification services, the contractor shall provide cleaning and maintenance of all VHA campus backflow device components and cross-control connections per the manufacturer’s guidelines and Washington state laws and regulations.

Maintenance tasks will include:

1.) Lubrication of moving parts where applicable.

2.) Calibration, cleaning valves, replacing seals, re-testing of devices.

3.) The Contractor shall document maintenance provided during the annual inspection, testing, and certification services.

4.) The Contractor shall obtain prior written approval by the VHA COR in the event valve or water shutoffs are required to perform the on-site maintenance, inspection, testing, and certification services.

5.) In the event replacement of components or devices are identified during the on-site inspection services, the contractor shall document the part number and provide a quote to the VHA COR.

6.) In the event devices or components are identified as requiring emergent repair or replacement, the contractor shall notify the VHA POC and COR immediately by both phone and email.

2.2.3 Annual Training. The Contractor shall provide Annual on-site training to VHA

Staff on the recommended monthly maintenance, inspection, testing, and reporting of backflow devices and cross-connection controls in accordance with WA State Regulations and Industry Standards. To include recommended monthly maintenance, testing, inspection, and record keeping and reporting.

The Contractor shall submit a training schedule to include dates and times for on-site annual training at each location for review and approval by the VHA COR. Annual training at each VHA campus location shall not exceed 6 hours.

Quality Assurance Surveillance Plan (QASP)

Required Service Tasks Performance Standards Acceptable Quality Levels

Methods of Surveillance

Annual Report on Backflow Devices Inspection with Picture and a List of Faucets Fail/Pass with details. Send the report to the COR for review and finally submit to the compliance agency on time. The flow devices failed, a cost estimate to fix them needs to be included in that report.

The Annual Inspection Report Shall be submitted to the VHA COR within 30 days after completion of the onsite annual inspection services.

Correct any reporting discrepancies identified on the annual report by the VHA COR, local municipalities, or Washington State within 15 days of notification.

Provide quotes and listing of all equipment identified during annual inspection services that require replacement components.

Annual Report Completed IAW the PWS per annually.

Report Submitted to VHA COR within 30 calendar days after contractor’s completion of on-site annual inspection services.

Annual Report Submitted on time to local and state agencies and accepted.

All equipment requiring replacement is submitted to VHA COR to include quoted pricing on replacements with submission of the annual inspection report.

One-site training conducted at each campus location annually and IAW the PWS.

100%

100%

VHA COR

Review of Report Submission

VHA COR

Review.

VHA COR

Review.

VHA COR

Review.

Provide on-site annual trainings to VHA Staff In accordance with the PWS.

3 Travel

3.1 The contractor is responsible for providing all transportation/travel for all materials, supplies, personnel and all items needed for the duration.

4 Government Responsibilities

4.1 The Government shall provide access to the facilities as necessary for maintenance and service calls and responses to commence. The VA Engineering, Safety or Police Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

4.2 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

5 Contractor Personnel Requirements

5.1 All qualified, experience, and license personnel for the service will be provided by the contractor. All technicians shall be qualified to provide maintenance, testing and general repair on backflow preventers. Proof of personnel experience shall be provided by the Contractor to the VA to include but is not limited to: certification for maintenance and service on same or similar equipment described herein, past experience of no fewer than three years of working on systems similar in size and scope of the system listed here, State plumbing licensure; proctor certification for administering exam.

5.2 No portion of the work shall be subcontracted without prior written consent of the Contracting Officer. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s). The contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

5.3 Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the VA/Veterans Health Administration (VHA).

Annual training scheduled and conducted annually IAW the

PWS.

100% VHA COR

REVIEW

5.4 Smoking: Employees are strictly prohibited from smoking anywhere in medical center buildings.

5.5 Supervision of Employees: The contractor shall be responsible for all means, methods, techniques, sequences and procedures, and for coordinating all portions of the work under the contract except where otherwise specified in the contract documents. The contractor shall, at all times, enforce strict discipline and good order among the workers, and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him/her.

6 Protection of Person and Property

6.1 The contractor expressly undertakes’, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property, including Medical Center employees and property and its own.

6.2 The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

6.3 The contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

6.4 In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the contractor, without special instruction or authorization from the Medical Center, is hereby permitted to act, at the contractor's discretion, to prevent such threatened loss or injury. Also, should the contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined by mutual agreement.

7 Security Requirement

7.1 All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

7.2 Physical Security & Safety Requirements:

All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

The Contractor and their personnel shall wear visible identification at all times while they are on the premises. The contractor shall sign in the VA Police services prior to beginning work each workday.

Smoking is prohibited inside/outside any building.

Possession of weapons is prohibited.

The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

8 Hours of Operation

8.1 The contractor shall coordinate with the Mechanical/Plumbing Shop and Maintenance and Operations Supervisor to schedule inspection services that can be performed during normal business hours when it does not interfere with building operations. The annual inspection schedule and training schedule must be submitted to the VHA COR for review and approval. When testing, maintenance or repair will interfere with building operations; it shall be performed after normal business hours unless otherwise stated in this PWS. Normal business hours are between the hours of 7:30 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing. The Contractor may for his/her convenience request authorization in advance from the COR to work outside of regular working hours of regular workdays at no additional cost to the facility.

Authorization shall be at the discretion of the COR.

8.1.1Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday (President’s Day), Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.223-10 WASTE REDUCTION PROGRAM MAY 2024

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES MAY 2024

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the…