RFQ 36C26023Q1045 Emergency Generator Maintenance.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

648-23-4-5098-1642

36C26023Q1045 09-15-2023

Quyen Mai 09-21-2023

4:30 PM PDT

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

X

333613

750 Employees

Net 30

N/A

X

Department of Veterans Affairs

Network Contracting Office 20

See Section B.3 Statement of Work SOW

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

Emergency Generator Maintenance in support of Portland and and Vancouver Medical Center IAW Statement of Work (SOW).

Period of Performance:

Base: 29 September 2023 - 28 September 2024

Option 1: 29 September 2024 - 28 September 2025

Option 2: 29 September 2025 - 28 September 2026

Option 1: 29 September 2026 - 28 September 2027

Option 1: 29 September 2027 - 28 September 2028

Question-and-Answer period closes 18 September 2023 at

4:30PM PST. All questions must be submitted in writing to

Quyen Mai at quyen.mai@va.gov.

In response to this solicitation, please submit validation of

MTU-Certified technicians.

Attn Vendors: Reference Additional Quote Preparation requirement

Instructions and Questions for quote submission and questions as well as E.8 for quote evaluation criteria.

See CONTINUATION Page

648-3630162-5098-854100-2543 010050192

X X

36C26023Q1045

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 23

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.9 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.10 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESS EVALUATION FACTORS (JAN 2023)

C.11 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 27

C.14 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.13 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion of work IAW SOW for each base/option year

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

https://www.tungsten-network.com/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

N/A https://www.tungsten-network.com/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Conduct oil changes on all five (5 )Portland MTU 1500 KW generators, multipoint inspection.

Contract Period: Base POP Begin: 9-29-2023 POP End: 09-28-2024 PRINCIPAL NAICS CODE: 333613 - Mechanical Power Transmission Equipment Manufacturing PRODUCT/SERVICE CODE: J030 - Maintenance, Repair, and Rebuilding of Equipment - Mechanical Power Transmission Equipment

Replace filters/refill coolant service on all five (5) Portland MTU 1500

KW generators.

Contract Period: Base POP Begin: 9-29-2023 POP End: 09-28-2024

Replace Vancouver CLC Generator radiator.

Contract Period: Base

Perform Vancouver CLC coolant services.

Contract Period: Base

Conduct oil change on Vancouver STBY generator, multipoint inspection.

Contract Period: Base

Conduct oil change on Vancouver Boiler.

Contract Period: Base generators, multipoint inspection.

Contract Period: Option 1 POP Begin: 9-29-2024 POP End: 09-28-2025 PRINCIPAL NAICS CODE: 333613 - Mechanical Power Transmission Equipment Manufacturing PRODUCT/SERVICE CODE: J030 - Maintenance, Repair, and

KW generators.

Contract Period: Option 1 POP Begin: 9-29-2024 POP End: 09-28-2025

Contract Period: Option 1

Contract Period: Option 1 inspection.

Contract Period: Option 1

Contract Period: Option 1 generators, multipoint inspection.

Contract Period: Option 2 POP Begin: 9-29-2025 POP End: 09-28-2026 PRINCIPAL NAICS CODE: 333613 - Mechanical Power Transmission Equipment Manufacturing PRODUCT/SERVICE CODE: J030 - Maintenance, Repair, and

KW generators.

Contract Period: Option 2 POP Begin: 9-29-2025 POP End: 09-28-2026

Contract Period: Option 2

Contract Period: Option 2

POP Begin: 9-29-2025 inspection.

Contract Period: Option 2

Contract Period: Option 2 generators, multipoint inspection.

Contract Period: Option 3 POP Begin: 9-29-2026 POP End: 09-28-2027 PRINCIPAL NAICS CODE: 333613 - Mechanical Power Transmission Equipment Manufacturing PRODUCT/SERVICE CODE: J030 - Maintenance, Repair, and

KW generators.

Contract Period: Option 3 POP Begin: 9-29-2026 POP End: 09-28-2027

Contract Period: Option 3

Contract Period: Option 3 inspection.

Contract Period: Option 3

Contract Period: Option 3 generators, multipoint inspection.

Contract Period: Option 4 POP Begin: 9-29-2027 POP End: 09-28-2028 PRINCIPAL NAICS CODE: 333613 - Mechanical Power Transmission Equipment Manufacturing PRODUCT/SERVICE CODE: J030 - Maintenance, Repair, and Rebuilding of Equipment - Mechanical Power Transmission

KW generators.

Contract Period: Option 4 POP Begin: 9-29-2027 POP End: 09-28-2028

Contract Period: Option 4

Contract Period: Option 4 inspection.

Contract Period: Option 4

Contract Period: Option 4

GRAND TOTAL __________________

Base Period Total $

Option Period One (1) Total $

Option Period Two (2) Total $

Option Period Three (3) Total $

Option Period Four (4) Total $

Contract Value Grand Total $

B.3 STATEMENT OF WORK (SOW)

1. Contracting Officer’s Technical Representative (COTR).

Information will be provided at the time of award.

2. Contract Title. VA Portland Emergency Generators ( 5 ) oil and coolant replacement, Vancouver CLC Emergency Generator radiator and oil replacement, Vancouver campus standby generator oil replacement, and the Vancouver Boiler Plant oil replacement. All generators are to have a 24 point check completed.

3. Background. The Portland VA has (5) MTU Emergency Diesel Generators. These generators supply Life Safety, Critical, and delayed equipment emergency power to the entire

Portland campus. They require periodic Oil and Coolant replacements. At the VA campus in

Vancouver, WA, there are (3) emergency generators. All (3) generators require oil replacement as well. In addition, the CLC Emergency Generator has a very small leak in the radiator. This requires the generator radiator to be replaced at the CLC.

4. Scope.

C.1 Scope of Contract

General

The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, supervision and facilities (except as otherwise specified), to perform the Statement of Work /

Specifications referenced in this solicitation.

Description

Provide all labor, materials, tools and equipment necessary for services described here and in other specific tasks as further defined by this request for quote (RFQ).

Portland VA: ( [5] 1500 KW MTU Emergency Generators )

1) Perform on one emergency generator at a time. Ensure Energy Control Center

(ECC) notified.

2) Place Auto mode switch in “Off” from “Auto”.

3) Replace associated Emergency Generator lubricating oil and lube oil filters

4) Replace associated Emergency Generator diesel fuel filters and fuel/water separator filters.

5) Replace coolant

a. Replace filters, hoses, and thermostat.

6) Obtain Oil, coolant, and Fuel Sample for lab analysis. Provide government with Fuel sample results electronically.

7) Inspect the following:

a. Oil level ( after replacing. )

b. Check and adjust engine block heater operation.

c. Visual inspection of Emergency Generator Engine before and after test run.

d. Visually inspect rubber sleeves on turbocharger for cracking, damage, leaks.

e. Inspect charge air cooler and condensate drains for coolant discharge.

f. Check ignition system ( point, plugs, condenser, cap, rotor, coil, and wiring )

g. Conduct an engine test run to listen to normal operation and check engine for abnormal vibration.

i. While running, check and record oil pressure, coolant temp, and RPM.

ii. Check Exhaust and turbo for signs of wet stacking.

iii. Check/verify operation of air louvers and air duct operation.

iv. Check exhaust piping and condensation trap.

v. Check fuel system hoses and supply tank level

vi. Check for water and contaminates in fuel tank by sampling method.

vii. Check air filters and advise on replacement.

viii. Check radiator hoses.

ix. Check fan belt condition and tension.

x. Check and adjust coolant freeze points.

xi. Check and adjust anti-freeze levels in coolant.

xii. Check and verify controls are cleared of alarms.

xiii. Check and adjust battery charger rate and operation.

xiv. Check specific gravity and load test batteries, clean as required.

xv. Check seismic vibration isolator mounts

xvi. Check and adjust governor operation

xvii. Check engine alternator and DC charge rate

xviii. Check gauges and meters for operation

xix. Check and test automatic shutdown protections, alarms, and fault lamps.

xx. Check automatic transfer switch for dust and debris, clean as needed.

xxi. Check and adjust generator output voltage

xxii. Check and adjust voltage frequency

xxiii. Check for rodent infestation and seal points of entry

xxiv. Clean Emergency generator of any debris, and degrease

8) Update onsite maintenance records

9) Place associated generator in “Auto”, and reset generator output breaker if necessary.

10) Provide service reports to Chief, Maintenance and Repair.

Vancouver VA:

CLC Emergency Generator:

1) Replace CLC ( Kohler ) emergency generator radiator.

a. Place Generator in “off”, LO/TO.

b. Drain coolant.

c. Cut enclosure as necessary to replace radiator.

d. Perform cooling system service.

i. Replace all hoses ( upper and lower radiator, bypass, block heater hoses ) radiator cap, clamps, and thermostat.

ii. Flush coolant system.

iii. Refill radiator/system with coolant.

2) Drain and replace oil

a. Replace oil filters

3) Replace engine diesel fuel filters and fuel/water separator filters.

4) Obtain Oil, coolant, and Fuel Sample for lab analysis. Provide government with Fuel sample results electronically.

5) Inspect the following:

a. Oil level ( after replacing. )

b. Check and adjust engine block heater operation.

c. Visual inspection of Emergency Generator Engine before and after test run.

d. Visually inspect rubber sleeves on turbocharger for cracking, damage, leaks.

e. Inspect charge air cooler and condensate drains for coolant discharge.

f. Check ignition system ( point, plugs, condenser, cap, rotor, coil, and wiring )

g. Conduct an engine test run to listen to normal operation and check engine for abnormal vibration.

i. While running, check and record oil pressure, coolant temp, and RPM.

ii. Check Exhaust and turbo for signs of wet stacking.

iii. Check/verify operation of air louvers and air duct operation.

iv. Check exhaust piping and condensation trap.

v. Check fuel system hoses and supply tank level

vi. Check for water and contaminates in fuel tank by sampling method.

vii. Check air filters and advise on replacement.

viii. Check radiator hoses.

ix. Check fan belt condition and tension.

x. Check and adjust coolant freeze points.

xi. Check and adjust anti-freeze levels in coolant.

xii. Check and verify controls are cleared of alarms.

xiii. Check and adjust battery charger rate and operation.

xiv. Check specific gravity and load test batteries, clean as required.

xv. Check seismic vibration isolator mounts

xvi. Check and adjust governor operation

xvii. Check engine alternator and DC charge rate

xviii. Check gauges and meters for operation

xix. Check and test automatic shutdown protections, alarms, and fault lamps.

xx. Check automatic transfer switch for dust and debris, clean as needed.

xxi. Check and adjust generator output voltage

xxii. Check and adjust voltage frequency

xxiii. Check for rodent infestation and seal points of entry

xxiv. Clean Emergency generator of any debris, and degrease

6) Perform 1.5 Hour resistive bank load test.

7) Update onsite maintenance records

8) Place associated generator in “Auto”, and reset generator output breaker if

9) Provide service reports to Chief, Maintenance and Repair.

1750 kW Standby Generator:

10) Place Generator in “off”, LO/TO.

11) Drain and replace oil

12) Replace engine diesel fuel filters and fuel/water separator filters.

13) Obtain Oil, coolant, and Fuel Sample for lab analysis. Provide government with Fuel sample results electronically.

14) Inspect the following:

a. Oil level ( after replacing. )

b. Check and adjust engine block heater operation.

c. Visual inspection of Emergency Generator Engine before and after test run.

d. Visually inspect rubber sleeves on turbocharger for cracking, damage, leaks.

e. Inspect charge air cooler and condensate drains for coolant discharge.

f. Check ignition system ( point, plugs, condenser, cap, rotor, coil, and wiring )

g. Conduct an engine test run to listen to normal operation and check engine for abnormal vibration.

i. While running, check and record oil pressure, coolant temp, and RPM.

ii. Check Exhaust and turbo for signs of wet stacking.

iii. Check/verify operation of air louvers and air duct operation.

iv. Check exhaust piping and condensation trap.

v. Check fuel system hoses and supply tank level

vi. Check for water and contaminates in fuel tank by sampling method.

vii. Check air filters and advise on replacement.

viii. Check radiator hoses.

ix. Check fan belt condition and tension.

x. Check and adjust coolant freeze points.

xi. Check and adjust anti-freeze levels in coolant.

xii. Check and verify controls are cleared of alarms.

xiii. Check and adjust battery charger rate and operation.

xiv. Check specific gravity and load test batteries, clean as required.

xv. Check seismic vibration isolator mounts

xvi. Check and adjust governor operation

xvii. Check engine alternator and DC charge rate

xviii. Check gauges and meters for operation

xix. Check and test automatic shutdown protections, alarms, and fault lamps.

xx. Check automatic transfer switch for dust and debris, clean as needed.

xxi. Check and adjust generator output voltage

xxii. Check and adjust voltage frequency

xxiii. Check for rodent infestation and seal points of entry

xxiv. Clean Emergency generator of any debris, and degrease

15) Update onsite maintenance records

16) Place associated generator in “Auto”, and reset generator output breaker if

17) Provide service reports to Chief, Maintenance and Repair.

Vanc Boiler Plant ( Bldg 3 ) generator:

18) Place Generator in “off”, LO/TO.

19) Drain and replace oil

20) Replace engine diesel fuel filters and fuel/water separator filters.

21) Obtain Oil, coolant, and Fuel Sample for lab analysis. Provide government with Fuel sample results electronically.

22) Inspect the following:

a. Oil level ( after replacing. )

b. Check and adjust engine block heater operation.

c. Visual inspection of Emergency Generator Engine before and after test run.

d. Visually inspect rubber sleeves on turbocharger for cracking, damage, leaks.

e. Inspect charge air cooler and condensate drains for coolant discharge.

f. Check ignition system ( point, plugs, condenser, cap, rotor, coil, and wiring )

g. Conduct an engine test run to listen to normal operation and check engine for abnormal vibration.

i. While running, check and record oil pressure, coolant temp, and RPM.

ii. Check Exhaust and turbo for signs of wet stacking.

iii. Check/verify operation of air louvers and air duct operation.

iv. Check exhaust piping and condensation trap.

v. Check fuel system hoses and supply tank level

vi. Check for water and contaminates in fuel tank by sampling method.

vii. Check air filters and advise on replacement.

viii. Check radiator hoses.

ix. Check fan belt condition and tension.

x. Check and adjust coolant freeze points.

xi. Check and adjust anti-freeze levels in coolant.

xii. Check and verify controls are cleared of alarms.

xiii. Check and adjust battery charger rate and operation.

xiv. Check specific gravity and load test batteries, clean as required.

xv. Check seismic vibration isolator mounts

xvi. Check and adjust governor operation

xvii. Check engine alternator and DC charge rate

xviii. Check gauges and meters for operation

xix. Check and test automatic shutdown protections, alarms, and fault lamps.

xx. Check automatic transfer switch for dust and debris, clean as needed.

xxi. Check and adjust generator output voltage

xxii. Check and adjust voltage frequency

xxiii. Check for rodent infestation and seal points of entry

xxiv. Clean Emergency generator of any debris, and degrease

23) Update onsite maintenance records

24) Place associated generator in “Auto”, and reset generator output breaker if

25) Provide service reports to Chief, Maintenance and Repair.

Primary Locations:

PORTLAND CAMPUS – 3710 SW US Veterans Hospital Road. Portland, OR 97239

VANCOUVER CAMPUS – 1601 E. 4th Plain Blvd, Vancouver, WA, 98661

Note

For purposes of this task order Resident Engineer (RE), Project Engineer, and Contracting Officers Technical Representative (COTR) are used interchangeably.

C.2 Project Location

This service needed is located at the Portland, OR and Vancouver Campus of the Portland VA

Medical Center. The address is:

Portland VA Medical Center

Bldg 100, room B2D-106

3710 SW U.S. Veterans Hospital Road

Portland, OR 97239

Portland VA Vancouver Division

Building 1 ( Community Living Center [CLC] ), Building 3, Building 4

1601 E. Fourth Plain Blvd.

Vancouver, WA 98661

C.3 Contract Specifications

The attachments to the Statement of Work / Specifications listed in this solicitation are hereby made part of this solicitation and any resultant contract award.

• Vendor must have a local service center within 25 square miles of the Portland VA

Medical Center.

• Emergency Generators must be maintained and repaired by OEM trained ( certified ) technicians due to Joint Commission standards.

• Efforts will be made by the contractor to minimize disruption to customers and employees. ( i.e. reschedule if work interferes with normal operation, access equipment when convenient to the needs of the VA, etc. )

• Vendor will maintain cleanliness of work area and minimize dust and contaminants to areas adjacent to the job site.

• Vendor must meet Federal Information Processing Standard (FIPs) 201 for Personal

Identity Verification (PIV) badging requirements, IAW ( in accordance with ) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel.

• Vendor will furnish all transportation, equipment, tools and labor to accomplish this job. Hand tools, multimeter, laptop, software, etc. Whatever is needed to troubleshoot and repair the equipment. In some cases, this may be proprietary items.

• Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218, which can be found posted at the entrance to the Medical Center.

C.4. Contract Time

Contract time is from Oct 1st, 2023, thru January 1st , 2024.

C.5 Not Used

C.6 Deliverables

Written deliverables and copies of all correspondence requiring a signature shall be sent to the

COTR and the CO. Original invoices shall be submitted to Fiscal Accounting Services Austin, Tx.

DELIVERABLES/MILESTONES

The Contractor shall adhere to the following schedule and deliverable requirements. All electronic submissions shall be in [i.e. Word, Excel ] format.

Item Description Due Date No. of

Copies

Format Addressee

1 Recommended Meter replacement

With Quote

2 Graph or chart

CO

2 Pre-replacement conference – signed copy of COTR delegation and other forms

(copies provide to Contractor and COTR)

TBD within 7 days after receipt of order to proceed

Hard Copy COTR

CO

Contractor

3 Status meetings between

COTR and Contractor (and CO where required). Date, attendees and topic provided.

TBD - weekly 2 Electronic acceptable

CO

COTR

C.7 Working Hours

Regular hours are 8:00 am to 4:00 pm, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours when directed by the VA must be with the written approval of the Contracting Officer unless those hours have been included. Work outside these hours at the request of the Contractor shall not result in any increase in price.

LEGAL HOLIDAYS

(a)The Federal Government observes the following days as holidays.

New Year’s Day January 1st*

Martin Luther King’s

Birthday

Third Monday in January

Presidents’ Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth Independence

Day

June 19th

Independence Day July 4th*

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

(b) In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President’s Proclamation

C.8 Performance Period

Base POP: 09/29/2023 – 09/28/2024

Option 1 POP: 09/29/2024 – 09/28/2025

Option 2 POP: 09/29/2025 – 09/28/2026

Option 3 POP: 09/29/2026 – 09/28/2027

Option 4 POP: 09/29/2027 – 09/28/2028

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION JAN 1997

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within before the end of the contract.

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within before the end of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

C.8 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

(a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when frequent and continuing access to VA facilities or information systems is required.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to VA facilities or information systems.

C.9 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV

2018) The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per CLIN(s)

. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

C.10 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (JAN 2023)

As prescribed in 815.304-71(a), insert the following clause:

Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor.

To receive credit, an offeror must be registered and verified in the Vendor Information Pages (VIP) database.

(c) Non-Veteran offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VIP database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company's SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.11 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

As prescribed in 815.304-71(b), insert the following clause:

Evaluation Factor Commitments (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran- Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company's SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.