36C26023Q0684_1.docx

SUBJECT*

Boise Document Destruction

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Amy Kuczajda Amy.Kuczajda@va.gov 208-429-2018

PLACE OF PERFORMANCE

Boise VA Medical Center

500 West Fort Street

Boise ID

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

(i) This is a combined synopsis/solicitation for Document Destruction for the Boise VAMC and surrounding facilities, as prepared in accordance with the format in Subpart 12.6, as supplemented in the attached Request for Quotes (RFQ). A firm-fixed price purchase order is anticipated. Simplified Acquisition Procedures IAW FAR 13 will be used.

(ii) The solicitation number is 36C26019Q6084 and is attached.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 effective 06/02/2023.

(iv) This solicitation is unrestricted, and the associated NAICS 561990 code has a small business size standard of $16.5M. The business has been verified for ownership and control pursuant to 38 CFR 74.

(v) Quotes must be emailed to Amy.Kuczajda@va.gov and received no later than 5pm EST on 06/30/2023. Questions shall be submitted by 06/20/2023. Quotes may be submitted on the attached RFQ or the vendor’s own form.

No late quotations will be accepted.

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6.

SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION

UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16.

ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b.

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS AC

CEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26023Q0684 06-13-2023 Amy Kuczajda 208-429-2018 06- -2023 5pm

EDT

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661 X 561990 $16.5 Million Net 30 N/A X Department of Veterans Affairs Boise VA Medical Center 500 W Fort Street Boise ID 83702 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Tungsten Network

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Document Destruction (Shredding) services for the Boise VA Medical Center and surrounding facilities in accordance with the Statement of Work.

Period of Performance Base Year: 10/01/2023 - 9/30/2024 Option Year 1: 10/01/2024 - 9/30/2025 Op tion Year 2: 10/01/2025 - 9/30/2026 Option Year 3: 10/01/2026 - 9/30/2027 Option Year 4: 10/01/2027 - 9/30/2028 $0.00 See CONTINUATION Page X

Combined Synopsis/Solicitation Notice

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

DOCUMENT DESTRUCITON – BOISE VAMC

1. GENERAL PROCEDURE

1.1 The Contractor shall provide all labor, personnel, equipment, supplies, shipping, secured vehicles, materials, supervision and other related services necessary to provide on-site commercial document destruction services for the Department of Veterans Affairs (VA) Boise, Idaho Medical Centers, Community-Based Outpatient Clinics (CBOC) and administrative facilities listed below in accordance with VA regulations. Numbers of bins/consoles per location are provided in Section B. Consoles and large bins are to be provided by the contactor.

1.2 The goal of this procurement is to establish a safe and uniform process for shredding of documents that may or may not include sensitive data from the Veterans Integrated Service Network (VISN) 20 locations. The use of secure shredding services will enable the VA to ensure that patient sensitive data be protected.

1.3 The Government shall notify the contractor of location changes five working days before any changes take place.

2. SHREDDING SPECIFICIATONS

2.1 The contractor shall provide on-site interim document destruction services in the presence of a VA employee for Government provided documents containing sensitive, confidential and medical records.

2.2 A sample is to be provided to the Privacy Office as requested showing the documents destruction. Protected information contained on any other form of media will be removed, obliterated, or the media destroyed by or in the presence of a VA employee.

2.3 Contractor must have the ability to shred items that are not considered paper (items in shredding bins such as ID bands, VDs, ID cards and cardboard). Non-paper items will be kept at 7% or less. The amount of lightweight cardboard which may be in the bins is very minimal. Any corrugated cardboard that may end up in the bins is pulled out.

2.4 VA Directive 6371, dated April 8, 2014 shall be followed.

3. INTERMITTENT/EMERGENCY ORDERS

3.1 In the event that additional on-site shredding is needed, the contractor shall respond to schedule specials requests within 48-72 hours’ notice to respond for unscheduled service and prices shall be in accordance with the location fee that is listed in the contract schedule.

4. CONTROL OF SECURITY WASTE

4.1 The contractor shall be responsible for management, oversight, security and control of all sensitive, confidential documents and documents containing medical records stored in the locked containers once they are turned over by VA personnel for destruction and until completion of shredding or destruction of the documents.

5. SECURITY WASTE COLLECTION CONTAINERS (BINS, CONSOLES, ROLLING BINS)

5.1 The contractor shall deliver the required number of locked security waste containers with key-locking lids at each VA facility. The containers shall be placed at the designated locations directed by the POC.

5.2 The container shall be kept locked at all times. Temporary paper records that are collected for destruction must be kept in a manner that will prevent their content from being read by individuals with no official business need or right to access the data contained in them. The method of collecting and processing these temporary paper records must also prevent their loss or theft until their final destruction. The contractor shall provide a set of keys for the locked security waste containers to the designated VA Medical Staff to allow for temporary paper records consolidation prior to pick-up and destruction.

5.3 VA personnel shall be responsible for the consolidation of consoles into the 64-gallon rolling bins. Any additional 32-gallon blue overflow bags will be consolidated in the secure records storage prior to be given over to the contractor to dispose of. Shredding work shall be performed at one location per site.

5.4 The contractor shall be responsible for collecting bags from the consoles at the satellite locations.

5.5 Contractors, subcontractors (or third parties) who handle VA temporary paper records shall require documentation in any and all subsequent contracts or agreements between the primary information destruction contractor and their subcontractors or third parties that the subcontractors or third parties shall provide sufficient reasonable safeguards for the temporary paper records to the same standards required of the primary contractor, throughout the destruction process.

5.6 The contractor shall provide two sets of keys for each bulk container. One set of keys shall always remain in the possession of the contractor or his employees while at the Government site. The second set of keys shall be provided to the medical facility’s designated staff member.

5.7 Once documents are in the shred box, no human contact with the documents unless authorized by the designated VA employee for the purposes of shredding or retrieval, if required.

5.8 The contractor is responsible for maintaining all bulk container in a clean, safe and odor-free condition.

5.9 The number of containers may change as needs change. Contractor shall offer or remove containers as needed. There will be sufficient lead times if additional or fewer containers are requested by the VAMC. The additional container(s) will be requested through a contact modification.

6. CERTIFICATION OF DESTRUCTION

6.1 The contractor shall prepare and submit to the medical facilities POC and privacy office an original signed Certificate of Destruction for each pick-up for each site within three (3) working days of each pick-up.

6.2 Methods of interim destruction carried out by an information destruction contractor must be witnessed by a VA employee or if authorized by the VA organization that created the temporary paper records, a contractor employee may act as witness. If a contractor employee is the witness, then that individual must, prior to departing the VA location, provide the designated VA representative with documentation that acknowledges receipt of the temporary paper records.

6.3 VA personnel responsible for documenting the final destruction of temporary paper records must develop a tracking method for ensuring that a certificate of destruction is submitted for every shipment of temporary paper records released to an information destruction contractor.

6.4 When final destruction is carried out by a contractor (and its subcontractors or third parties) the parties must be a NAID certified, bonded and insured contractor for paper/printed media destruction; or a non-NAID certified contractor (and its subcontractors or third parties) who can satisfy the standards outline in Appendix A of VA Directive 6371 Destruction of Temporary Paper Records (April 8, 2014).

6.5 The contractor shall maintain proper records concerning each Certificate of Destruction issued. The Certificate of Destruction shall as a minimum contain the following:

6.5.1 Pick-up/Delivery location

6.5.2 Pick-up/Delivery date

6.5.3 Name of Government POC at Pick-up location

6.5.4 Amount of shredded waste (number and type of containers picked up and pounds shredded)

6.5.5 Destruction Certification Document Number

6.5.6 Destruction Certification date

6.5.7 Any other information as determined necessary by the Information Security Officer

7. ACTIVITY LOGS/REPORTS

7.1 The contractor shall maintain an Activity Log of shredding/destruction services accomplished at each site. One copy of the Activity Log shall be provided to the facility POC after all documents have been shredded.

8. CONTRACTOR PERSONNEL

8.1 Provide all personnel, supervision, transportation (secure vehicles) and labor necessary to perform the driving, pick-up and shredding of documents the specified locations. All personnel shall have the skills, knowledge and training to satisfactorily perform the service required. Contractor will be responsible for training, providing uniforms, equipping, supervising and discharging employees.

8.2 The contactor shall provide qualified employees who have passed the security and clearance requirements.

8.3 The contactor shall be required to comply with all VA security requirements.

8.4 The contractor shall be responsible for coordinating with the facility POC and providing all information required of employees for performance of work.

8.5 All security requirements must be met, and employees cleared prior to the contractor performing work under the contact.

8.6 Provide each employee with a printed and laminated identification card containing the following information that is consistent with the employee information provided to the agency:

8.6.1 Employee’s typed name

8.6.2 Employee’s title

8.6.3 Employee’s signature

8.6.4 Employee’s photograph

8.6.5 Company name

8.7 ensure that all employees:

8.7.1 Display (on their person) the picture identification card that clearly identifies them as authorized messengers for Contractor.

8.7.2 Wear company logo uniforms.

8.8 Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contact.

8.9 A VA employee shall be designated to escort the contractor to all areas until all documents are shredded to the proper dimension.

9. CONTRACTOR SECURITY

9.1 The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs positions involving national security and public trust responsibilities and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition, to VA employees, the policy and investigative requirements are applicable to contractor personnel who require access to VA information systems designated as sensitive.

9.2 If selected, a Business Associate Agreement (BAA) is required per Directive 6371. A copy of the BAA is required within 90-days of the award.

9.3 All contracted employees of contractor who will be providing service must understand and adhere to the following language:

9.3.1 As an independent contractor, (shredding company name), under contract with the center, I fully understand that much of the information that is provided to (shredding company name) and its employees is privileged and legally and administratively restricted and falls under the provisions of the Privacy Act of 1974. The Privacy Act, the Safeguards, and the Criminal/Civil Sanctions paragraphs specify (shredding company name) responsibility and liability regarding disclosure of this information.

9.4 Contractor and subcontractor personnel who require access to VA information systems shall be subject to all necessary background investigations to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the contractor shall be responsible for the actions of those individuals performing under the contract.

9.5 The contract requires contractor personnel to maintain U.S. citizenship, the contactor shall be responsible for compliance. Regardless of U.S. citizenship requirements, contractor personnel are required to read, write, speak and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

10. LIQUIDATED DAMEGES FOR DATA BREACH

10.1 Consistent with the requirement of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

10.2 The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involve in the data breach. The term ‘data breach’ means the loss, theft, or other unauthorized access, or any other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and ground for contract termination.

10.3 Each risk analysis shall address all relevant information concerning the data breach, including the following:

10.3.1 Nature of the event (loss, theft, unauthorized access)

10.3.2 Description of the event, including:

10.3.2.1 Date of occurrence

10.3.2.2 Data elements involved, including any PHI, such as full name, social security number, date of birth, home address, account number, disability code.

10.3.2.3 Number of individuals affected or potentially affected

10.3.2.4 Names of individuals or groups affected or potentially affected

10.3.2.5 Ease of logical data access to the lost stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text

10.3.2.6 Amount of time the data has been out of VA control

10.3.2.7 The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons)

10.3.2.8 Known misuses of data containing sensitive personal information, if any

10.3.2.9 Assessment of the potential harm to the affected individuals

10.3.2.10 Data breach analysis as outlined in 6500.2 Handbook, Management of Security Privacy Incidents, as appropriate

10.3.2.11 Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

10.3.2.12 Based on the determination of the independent risk analysis, the contactor shall be responsible for paying to the VA liquidated damages in the amount of $___ per affected individual to cover the sort of providing credit protection service to affected individuals consisting of the following:

10.3.2.12.1 Notification

10.3.2.12.2 One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports

10.3.2.12.3 Data breach analysis

10.3.2.12.4 Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freed, to assist affected individuals to bring matters to resolution

10.3.2.12.5 One year of identity theft insurance with $20,000.00 coverage at $0 deductible

10.3.2.12.6 Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

11. TRAINING

11.1 All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems

11.1.1 Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems

11.1.2 Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training

11.1.3 Successfully complete the appropriate VA privacy training and annually complete required privacy training

11.1.4 Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access

11.2 The contractor shall provide to the contracting officer and/or the POC a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

11.3 Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

12. QUALITY ASSURANCE

12.1 The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections.

12.2 Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located at the business locations.

12.3 Provide professional customer service (i.e. being able to address concerns, issues, and other administrative functions in a timely and professional manner). "Timely manner" in the context of this contract means no later than close of next business day. The VA POC shall be able to contact the contractor at any time, when contract work is in progress, to provide notices, reports, or requests from the Contracting Officer or his/her representative.

12.4 Ensure the work can be carried out in such a manner that there will be no interference with the proper execution of Government business. All persons employed in contract work shall, while on the premises, comply with all building regulations.

12.5 Provie the VA Medical Center POC with two (2) contacts (a primary and an alternate) who the VAMC can reach during contractor’s business hours. Information to include:

12.5.1 Name

12.5.2 Contact number (phone, mobile, pagers)

12.5.3 A 24-hour emergency contact (name, telephone #, mobile#) available during contactors non-business hours

13. BADGES AND PARKING

13.1 All contractor personnel are also required to wear Vendor ID badges noting Contractor name personal name and photo of contactor.

13.2 It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the participating healthcare center’s security office.

13.3 VA will not validate or make reimbursement for parking violation of the contactor’s personnel under any circumstance.

14. CHANGES

14.1 The awarded contractor is advised that only the contracting officer, acting within the scope of the contact has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

14.2 In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contact price to cover any increase in costs incurred as a result thereof.

14.3 All route changes must be provided to the VAMC point of contact and contracting officer within 24 hours of the change. All scheduled pickup times and dates must still be adhered to during a route change unless agreed upon by the VAMC point of contact and contracting officer.

14.4 Any deviations from the scheduled pickup times and dates must be agreed upon by the VAMC point of contact and contracting officer.

14.5 All changes to delivery times and dates require notification in writing to the VAMC point of contact and the contracting officer.

15. NO SMOKING POLICY

15.1 Except in designated areas smoking is strictly prohibited inside and on the patios and balconies of all buildings and within 35 feet of all openings of all buildings. “Smoking” is defined as the burning of any cigarette, cigar, or other tobacco product.

16. HOURS OF SERVICES

16.1 The contractor shall perform the services as specified herein Monday through Friday with the exception of National Holidays (see below) between the hours of 7:30 a.m. – 4:30 p.m.

16.2 The contractor is not required to provide service on the following U.S. Government holidays, nor will the Contractor be paid for these holidays.

National holidays observed by the Federal Government:

16.3 If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by US Government agencies. Also included would be any national holiday specifically declared by the President of the United States.

17. LOCATION, NUMBER OF BINS/CONSOLES AND PICK-UP FREQUENCY

Boise, ID 83702

Caldwell, ID 83605

Mountain Home, ID 83647

Twin Falls, ID 83301

Twin Falls, ID 83301

Boise, ID 83705

Boise, ID 83702

Boise, ID 83702

Boise, ID 83702

Boise, ID 83702

New Caldwell CBOC currently under construction. Once complete the contractor will be given the new service address and two additional consoles may be requested.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Services; Non-personal: Bulk funding for contractor to provide all equipment and labor to perform on-site shredding for the Boise VAMC and remote CBOC's in accordance with the Statement of Work.

Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

Services; Non-personal: Bulk funding for contractor to provide all equipment and labor to perform on-site shredding for the Boise VAMC and remote CBOC's in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025

Services; Non-personal: Bulk funding for contractor to provide all equipment and labor to perform on-site shredding for the Boise VAMC and remote CBOC's in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

Services; Non-personal: Bulk funding for contractor to provide all equipment and labor to perform on-site shredding for the Boise VAMC and remote CBOC's in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027

Services; Non-personal: Bulk funding for contractor to provide all equipment and labor to perform on-site shredding for the Boise VAMC and remote CBOC's in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028

B.4 Pricing Schedule

Base Year

Weekly

Bi-weekly

Bi-weekly

Bi-weekly

Monthly

Monthly

Bi-weekly

Bi-weekly

Bi-weekly

Bi-weekly

OPTION YEAR ONE

Weekly

Bi-weekly

Bi-weekly

Bi-weekly

Monthly

Monthly

Bi-weekly

Bi-weekly

Bi-weekly

Bi-weekly

OPTION YEAR TWO

Weekly

Bi-weekly

Bi-weekly

Bi-weekly

Monthly

Monthly

Bi-weekly

Bi-weekly

Bi-weekly

Bi-weekly

OPTION YEAR THREE

Weekly

Bi-weekly

Bi-weekly

Bi-weekly

Monthly

Monthly

Bi-weekly

Bi-weekly

Bi-weekly

Bi-weekly

OPTION YEAR FOUR

Weekly

Bi-weekly

Bi-weekly

Bi-weekly

Monthly

Monthly

Bi-weekly

Bi-weekly

Bi-weekly

Bi-weekly

Grand Total

36C26023Q0684

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days upon contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days upon contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information…