36C26022Q0065.docx

36C26022Q0065

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C26022Q0065 11-0 -2021 Laura Davis 253.8888.4920 12-03-2021

5PM

PST

36C260 Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327 X X 484210 $30 Million

NET 30

N/A X Department of Veterans Affairs see SOW

36C260 Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page The Department of Veterans Affairs seeks to establish a 5-year IDIQ for Moving and Storage Services IAW the SOW in support of the Puget Sound VAMC.

Period of Performance: 29 December 2021 - 28 December 2026 Questions and Quote Preparation: Please see Section E1 See CONTINUATION Page X X Lynn Williams Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260 Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

*All quantities are estimated and are not guaranteed by the Government

Total

B.3 STATEMENT OF WORK:

Overview

1. Contract Title. Furniture Moving & Storage for VA Puget Sound Health Care System.

2. Scope. The contractor shall provide all management, labor, tools, equipment, transportation, disposal, and materials necessary to provide space planning, move facility furniture and room contents; limited furniture cleaning and repair; and store Government furniture for the VA PSHCS. The contractor shall provide a minimum of 60,000 SF internal climate-controlled warehouse space, located in King, Pierce, or Snohomish counties of Washington State, for the storage of Government furniture to be reassessed monthly. The contractor shall provide an electronic, up-to-date inventory list, with colored pictures and an average square footage of furniture footprint per listed line item. Contractor shall invoice only for square footage used each month. Monthly square footage needs may fluctuate depending on various construction projects.

3. Requesting Service. Only the VA designee (see Section 11) shall request service under this IDIQ. Each request for service will describe the location of the work, time the work shall be performed, items to be moved / disassembled or assembled, and if required, the storage of specified items. A worksheet will be provided weekly by email to the vendor with itemized tasks to be assigned for the following week. The vendor will provide weekly updates with a completed worksheet confirming completed work and/or pending outstanding punch list items.

4. Specific Requirements and Tasks for On Call Services

a. Furniture Inventory Software – The contractor is responsible to input the existing inventory into a web-based solution (SnapTracker for example) that is accessible by VA staff. All data must be fully available to VA staff within thirty days after contract award. The contractor shall own and maintain the database throughout the life of the contract. At then end of the contract the contractor will provide a digital and printed copy of the inventory. Digital copy must be provided such that it is easily transferrable to another system.

b. Responsibilities (shall include, but are not limited to): The contractor shall disassemble furniture / systems furniture components that are to be moved and/or assembled in a new location, or stored, until required at a later date. Contractor shall be responsible for the disassembly, moving, organization of furniture components, etc. in order to maximize the possible re-use of furniture.

c. Contractor shall assign an experienced “project manager” for handling large moves (greater than 40 staff-hours) and a separate “project manager” for small moves. Resumes will be provided for each project manager and include the following minimum requirements:

d. Project managers will have 10 or more years of documented experience in supervising staff and organizing large furniture assembly and moving projects. Experience will include projects upwards of 200,000 square feet of layout and working in sensitive environments, such as a hospital.

e. Contractor shall assign an experienced “installation lead” for each install. The team lead shall be responsible for verifying a complete and thorough install that matches the plan layouts and/or task description provided or approved by the VA. Resumes will be provided for each installation lead and include the following minimum requirements:

f. Installation leads will have 5 or more years of documented experience in furniture assembly and moving.

g. Individual leads will have experience on at least 10 individual projects valued at over $35,000 in services and involving over 10,000 square feet of space in hospital and healthcare environments and have an understanding of Infection Control Risk Assessment.

h. The contractor’s “installation lead” shall provide to the VA POC a written, concise, quality control punch-list to correct any discrepancies within 24 hours. This punch list shall include written next steps to correct any discrepancies with a suggested date as to when this can be accomplished by the contractor.

i. The VA POC must review the recommended corrections and provide direction before any action is taken by the contractor.

j. Technical Skills & Experience: The contractor shall assemble furniture / systems furniture components in the locations designated by the COR or designee(s). Contractor shall be responsible for receiving of product, the staging, assembly, moving, organization of components, etc. in order to maximize the possible re-use of furniture.

k. General Technical Knowledge: Contract personnel shall have knowledge of assembly and installation for, but not limited to, Herman Miller, Steelcase, Haworth, Unicor, Swiftspace, Teknion, KI, Knoll and All Steel to include modular furniture systems.

l. Web based dynamic service management tool that manages projects down to task level. Capability to import work ticket information to build daily task requirements capturing critical data fields (department, contact, task, product needs). Ability to capture real-time status updates on task level including photo capture, complete/incomplete and punch needs. Log in specific credentials restricting access for document integrity control (Admin/user/read only) Multi-user interface with historical tracking and summary reporting capabilities. Field level management through hand held technology platform.

m. Move Planning: Contractor shall work with the VA designee (POC) to coordinate mass office moves and individual office moves to meet VA requirements for: packing, crating, moving, transporting, storage and/or, reassembly in new location. This may include project managers participating in weekly move meetings (at the discretion of the COR or VA designee(s)) and meeting with VA team members and disciplines to align resources, discuss move and installation requirements, and scheduling. Contractor participation will depend on complexity and requirements of the specific move, or series of installs that will be scheduled. There will be no floor size copiers to be moved or stored by the mover. Logistics or RICOH, a contractor will move copiers.

n. The VA designee (POC) will supply the contractor with move dates and times, as well as the originating and destination locations of the buildings and offices to be moved. The VA designee (POC) shall supply the contractor with schematic drawings and a generalized “pull list” showing the areas for furniture and office contents removal, and for furniture and office contents installation. Logistics will predominately estimate the value of government owned furnishings with Interior Design support.

o. The VA will provide a weekly request (excluding large moves) for the Contractor to review and schedule for the following week. The Contractor will return the request before the start of the week with confirmed dates of task accomplishment.

p. Space Planning Services: Upon VA designee (POC) request, the contractor may periodically be requested to provide space planning services. The contractor shall assign an experienced “space planner” with a minimum of 3 years commercial furniture space planning experience. This person shall be well-versed in AutoCAD, and knowledgeable in egress code requirements, handicapped accessibility requirements, systems furniture, and office planning and design.

q. All space plans and layouts shall be drawn in CAD, to scale, and be provided to the VA for review in both digital and hard copy. All CAD documents and drawing files will be the property of the VA and shall be submitted with the layouts by the contractor for each space planning task order request.

r. The VA will provide AutoCAD base plans to the contractor for use in preparing the layouts.

s. It will be the responsibility of the contractor to visit the site, verify as-built conditions, room dimensions, and make corrections to the CAD base plan for the areas relevant in developing an appropriate space layout, and to ensure a proper fit for installation. The contractor’s completed space plan shall indicate the location of existing power outlets, data and telephone outlets, power poles, furniture system j-boxes for VA review.

t. Pre-Move Services: The contractor shall be responsible for providing necessary packing and moving materials, boxes and crate rentals to the VA staff to prepare the office contents to be packed by the VA staff. Packing and moving materials shall be provided to the designated location a minimum of four (4) business days prior for large office moves and two (2) business days prior for smaller moves. Business days are defined as 8:00 am – 5:00 pm, Monday – Friday. The VA will require the mover to assist with any common area and storage room packing or unpacking. The VA will not require assistance with packing and unpacking the senior executive offices. Large moves are defined as 41 staff hours or more. Small moves are defined as 40 staff hours or less. Installation leads will recover boxes within 2 weeks after a move. It is mandatory that our VA IT team is the only one who does the disconnect and reconnect of desktop computers. Monitors are not currently on monitor arms but will need to be installed on monitor arms in the new building.

u. Contractor Lead Times: For a Work Order estimated by the COR to require contractor 40 staff hours or fewer to execute, VA designee (POC) will schedule all moves with the contractor no less than 3 business days in advance. For a Work Order estimated by VA designee (POC) to require contractor 41 staff hours or greater to execute, VA designee (POC) will schedule all moves with the contractor no less than 5 business days in advance.

v. Product Warehousing: Contractor shall have the ability to provide a minimum of 60,000 SF of clean and secure warehouse space for all Government stored furnishings. The standards used to determine ‘secure’ warehouse space is defined as “Not subject to threat”. For example; A facility that has an enclosed locked room with restricted access would be considered secure. The storage facility will be within the boundaries of one of the following Washington State counties: King, Pierce, or Snohomish. Warehousing facility shall be capable of receiving any size commercial delivery truck.

w. Upon VA designee (POC), new product items may be shipped directly to the contractor’s warehouse from manufacturers or other vendors. If exercised, the contractor shall be responsible for tracking delivery schedules, receiving and documenting status.

x. The contractor shall provide knowledgeable personnel who shall be responsible for properly receiving, checking, documenting deliveries, and notifying VA designee (POC) upon each delivery of any damages and status. Documentation shall be provided within 24 hours to the COR or VA designee(s) and shall include, but not be limited to, delivery receipts, and written documentation of damages (if any) with photo documentation. Damaged new product received, but not brought to the attention of VA designee (POC) in writing within 24 hours will be the responsibility of the contractor to correct, replace and/or repair as deemed appropriate by the VA COR or VA designee(s).

y. Insurance Certificates: The contractor shall provide a certification of insurance covering the estimated value of the Government owned furnishings stored at the contractor’s storage facility. Policy shall be in accordance with VAAR Clause 852.228-71 Indemnification and Insurance (Mar 2018).

z. Electronic Inventory: Contractor shall maintain an automated electronic inventory with an approximate square footage of each inventoried line item, and colored pictures of all Government furnishings stored at the contractor’s warehouse. The VA designee (POC) will have ‘read-only’ access to the inventory list. By close of business each successive Tuesday, the contractor shall update the inventory for any additions or deletions of Government property made in the previous week and provide a copy to the VA designee (POC) The contractor will keep an inventory of available moving supplies (boxes, etc.)

aa. Electronic inventory will note the following descriptors for each item or component: 1. Furniture item description or component 2. Manufacturer 3. Model, 4. Color, 5. Surface finish 6. Color Picture 7. Condition 8. Dimensional size in inches Width X Depth X Height. 9. Storage Square Footage. The inventory list will be searchable by any of the furniture descriptors.

ab. Repairs: The contractor shall perform minor repair of furniture and furnishings that includes, but is not limited to, pre-existing damage, replacing hinges, doors, drawer handles, latches, furniture legs, chair arms, and drawers. Touch-up and cosmetic repair of finished surfaces, tighten or replace loose screws, brackets, nuts and bolts, replace missing/broken parts, minor re-gluing, upholstery, and bracing of loose joints.

ac. Reserve Supplies for Repairs & Installs: The contractor shall coordinate with the VA designee (POC) for the VA to provide furniture and system furniture parts to the contractor for repair in order that the contractor maintains a bench supply. Minor repairs shall be completed within five business days. The contractor shall periodically submit to the VA designee (POC) furniture or components inventory that may not be feasible to economically repair. The VA designee (POC) will determine when an item is not economical to repair. The contractor shall properly dispose of those items that are not economical to repair.

ad. The contractor shall clean furniture and components both at the VA site and at the contractor’s storage facility. The contractor shall remove dust, dirt, and stains from both hard surfaces and upholstery fabrics. Fabric stains on individual items that the contractor cannot remove will be discussed with the VA designee (POC) for resolution.

ae. The contractor’s use and disposal of any hazardous or non-hazardous type materials to include bed bugs and human waste, etc. at VA facilities shall comply with EPA, OSHA, and Executive Orders, federal, state, local regulations, laws and guidelines.

af. Recycling and disposal protocol for furniture, chairs and desks: The process for determining which items are beyond their useful lifespan or beyond repair are as follows:

ag. For items located in VA buildings: Contractor shall verify with the VA designee (POC) prior to disposal (either via email or text) with photos of items to be disposed prior to removal from existing space.

ah. For damaged items located in inventory: Contractor shall verify suitability of all items pulled from VA Inventory prior to loading on the truck and transporting to the VA site for installation. Inventory items found to be faulty or damaged shall not be placed back into inventory. The VA designee (POC) must be notified, with a photo and a brief description of what is wrong with the product whether to dispose or repair the item. Once a decision is made by the VA designee (POC), the contractor shall either properly dispose of the item or follow instructions to be provided by the VA designee (POC).

ai. Once it is determined that an item is beyond its useful life or economical repair, items or components that are deemed recyclable and located in VA building shall be recycled in VA metal recycle dumpsters. If items are determined recyclable at the Contactor’s warehouse, the items will be brought to the VA Facility and recycled in VA metal recycle dumpsters only.

aj. Items that are not recyclable and need to be disposed of will be disposed of in VA dumpsters or offsite by the Contractor per the VA designee (POC) direction.

ak. If the contractor uses any hazardous materials, the contractor shall comply with handling requirements as well as the storage requirements, as required by law.

al. The Contractor shall supply an up-to-date Safety Data Sheet (SDS) for each requested item listed as a hazardous material, as defined to be delivered under this contract. The chemicals requested shall be properly identified and included with an applicable identification number, such as National Stock Number, Special Item Number or Part Number and shall be maintained in the contractor’s storage facility office. No hazardous materials, lubricants, oils, liquids or related materials shall be deposited in the refuse containers at the VA. The contractor shall adhere to all other federal, state, and local guidelines regarding environmental practices.

am. Contractor will provide a safe work plan covering all tasks performed under the contract. The safe work plan will include, but not be limited to, job safety analyses for tasks such as lifting, disposing of furniture, that could be soiled/infested, and installs and delivery to an acute mental health ward.

an. The contractor shall require its employees present a neat, professional appearance and behavior at all times while at VA facilities, and require employees not to wear clothing that has pictures or words which could be considered indecent or inflammatory. The contractor’s employees and sub-contractor employees must wear company uniform shirts that have an identifying company logo. Each contracted employee must wear a VA provided ID badge when working at any VA owned or leased facility.

5. Temporary Use of Elevators. The use of existing elevators by Contractors’ personnel will be permitted subject to the following provisions:

a. The Contractor shall make all arrangements with the VA designee (POC) for use of service elevators only. The VA designee (POC) will ascertain that elevators are in proper condition. The Contractor may use elevators when permission is granted by VA POC. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

b. The Contractor shall cover and provide maximum protection of the following service elevator components:

· Entrance jambs, head soffits and threshold plates.

· Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

· Finish flooring.

6. Performance Monitoring. Performance will be monitored by periodic inspections and observation of work. Work will be observed by the VA designee (POC) during performance of scheduled maintenance service and inspections and/or during repair service. Equipment operators will be contacted to report on contractor performance when POC, or designee(s), is not available.

7. Security Requirements.

a. All contract employees working on VA property are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contract employee, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontracted personnel requiring the same access. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days.

b. Once contract employees are granted tentative access (see above), they shall obtain identification badges from the VA facility. Contract employees shall not enter VA facilities without appropriate badges. They may also be subject to inspection of personal effects when entering or leaving Government facilities. The VA will cover all costs associated with issuing VA ID Badges. There is no cost associated with obtaining background investigations if conducted through the OPM.

c. In the event that the contract employees are required to work outside of “regular hours”, the VA designee (POC) give three business days’ notice to the contractor of the requirement to work non-regular hours. Invoicing will be in accordance with the contract Price Schedule.

d. The VA reserves the right to close or shut down the work site and order contract employees off the premises in the event of a national emergency. The contractor may return to the site only with written approval of the VA designee (POC)

8. Risk Control.

The Contractor shall obtain all necessary licenses and/or permits required to perform this work.

Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractors’ fault or negligence.

9. Service Locations. The contractor shall provide services as outlined above at the following, but not limited to, VA PSHCS locations:

a. Seattle Division, 1660 Columbian Way, Seattle, WA

b. American Lake Division, 9600 Veterans Drive, Tacoma, WA

c. Fort Lawton Facility, 4585 Texas Way West, Seattle, WA

d. Federal Center South, Oxbow 4735 E. Marginal Way S., Seattle, WA

e. Mt Vernon CBOC, 307 South 13th Street, Mt Vernon, WA

f. Silverdale CBOC, 9177 Ridgetop Blvd. NW, Silverdale, WA 98383

g. North Olympic Peninsula CBOC, 1005 Georgiana St., Port Angeles, WA

h. Renton Homeless Veteran Outreach Center, 419 South Second St., Renton, WA

i. Furniture moving and storage requirements for additional VA PSHCS facilities may be added or deleted through contract modification.

j. Edmonds CBOC, a new facility location in Kitsap County to be determined at future date.

k. Olympia CBOC, to be determined at future date.

l. Puyallup CBOC, to be determined at future date.

10. Hours of Coverage & Federal Holidays. Planned services shall be provided during regular working hours of 8:00am to 5:00pm, Monday through Friday, excluding holidays. Any overtime will require prior authorization from the COR or designee. VA will not compensate any overtime effort, that has not been pre-approved.

Federal Holidays are:

Juneteenth Day New Years' Day Martin Luther King Day Presidents' Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day

11. Personnel authorized to request services. Only the VA POC and the personnel listed below have authority to schedule moves for the VA PSHCS.

Title / Section: Chief, FMS Address: 1660 S. Columbian Way, Seattle, WA 98108

Title / Section: Deputy Chief, FMS Address: 1660 S. Columbian Way, Seattle, WA 98108

Title / Section: Chief of Projects, FMS Address: 1660 S. Columbian Way, Seattle, WA 98108

Title / Section: Chief of Activation, FMS Address: 1660 S. Columbian Way, Seattle, WA 98108

Title / Section: Interior Designer(s), FMS Address: 1660 S. Columbian Way, Seattle, WA 98108 Address: 9600 Veterans Drive Southwest, Tacoma, WA 98493-0003

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their POC or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 29 December 2021 through 28 December 2026.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

*This is a 60-month (5 year) IDIQ from 29 December 2021 – 28 December 2026. The Government guarantees a minimum of $500.00 and this IDIQ is capped at a maximum of $7,000,000.00 over the 5 year ordering period.*

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $250,000.00;

(2) Any order for a combination of items in excess of $1,500,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 28 December 2026.

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of end of contract.

(End of Clause) C.6 FAR 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause –

United States or its outlying areas means –

(1) The Fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and Northern Marina Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https://www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the micro-purchase threshold, as defined in Federal Acquisition Regulation 2.101, performed in whole or in part within the United States of its outlying areas.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[X] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[X] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020).

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) (End of Addendum to 52.212-4)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[X] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business…