36C26019Q0088-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C260‐19‐AP‐0479

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 20, Veteran Affairs Alaska VA Healthcare System, 1201 North Muldoon Road, Anchorage, AK 99504. The purchase request number is 463‐19‐1‐737‐0012, requesting a non‐personal services contract.

2. Nature and/or Description of the Action Being Processed: Purchase Request 463‐19‐1‐737‐0012, is for other than full and open competition to enter into a single firm fixed price contract with PHI Group, LLC. This procurement will be awarded as a new purchase order on a firm‐fixed price basis.

This procurement is conducted in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303‐2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Contractor shall furnish all labor, supervision, management support, transportation, equipment, paper products, soap products, materials and non‐personal services necessary to provide complete hospital housekeeping and general housekeeping for the Alaska VA Healthcare System.

3.1 The estimated dollar amount is $671,100.00.

3.2 The period of performance: 17 November 2018 through 16 March 2019.

4. Statutory Authority Permitting Other than Full and Open Competition: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106‐1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

5.1 In Accordance With (IAW) Federal Acquisition Regulation (FAR) 13.106‐1(b)(1)(i), PHI Group, LLC is the only company able to provide this service. Due to the urgency of the Government needing this service, there is no adequate time for competition. Furthermore, there is no adequate time for any contractor other than the incumbent to get the business processes, personnel, and equipment in place to perform by the required date of 17 November 2018.

5.2 The current contract for Housekeeping services, 36C26019P0078 expires on 16 November 2018. The service line failed to submit a follow‐on requirement procurement package in a timely manner and the time requirement for a new vendor to be phased in and providing services is unrealistic. It is in the

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018

Governments best interest to award to the incumbent contractor, as interruption of these services are detrimental to veteran’s healthcare.

5.3 The Government has a continuing need for services starting 17 November 2018, so a contract urgently needs to be awarded to ensure that there is no gap in services while the Government is soliciting for a new five (5) year contract.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Based on the circumstances outlined in paragraph 5, no other sources were solicited.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

7.1 The total anticipated cost to the Government is $671,100.00 for a period of performance of 17 November 2018 through 16 March 2019.

7.2 Price reasonableness is based on market research research of historical prices IAW FAR 13.106‐ 3(a)(2)(ii), “Comparison of the proposed price with prices found reasonable on previous purchases.

7.3 The previous contract price for Housekeeping Services (36C26019P0078) at the VA Alaska Healthcare System for the period of 17 October 2018 16 November 2018 was for a total amount of $168,300.00.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No other market research was conducted as explained in paragraph five (5).

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There is no other facts beyond what has been described above that is available to support restricting competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: No sources other than the imcumbent has expressed an interest in this acquisition.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: On future procurements for this service, the contract specialist will continue to seek competition to the fullest extent possible.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

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Revision 08 Date: 04/18/2018

1. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jacob Jackson Date Contracting Officer Network Contracting Office 20 (NCO 20)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Bethany Ireton Date Branch Chief, Services 1 Network Contracting Office 20 (NCO 20)