36C26018Q0366-003.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Brand Name (>SAT)

Acquisition Plan Action ID:_____VA260-18-AP-2657_________

1. Contracting Activity: Department of Veterans Affairs, VISN 20, Puget Sound VA Medical Center, 663-18-4-019-0112

2. Nature and/or Description of the Action Being Processed:

This procurement is for Microbiology Media Testing for the Puget Sound VA Medical Center as a new Base +4 Option Year order and the order will be firm fixed price. These products are mandatory for the identification of pathogenic organism. Remel (Fisher) products exhibit special characteristics not available in other vendor product lines. These supplies enable microbiologists to identify disease in veteran patients. These products have to be compatible with the Media Testing Instrument that is currently in use at the Seattle VAMC.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

A majority of the items below will be purchased as Brand Name Only items from the Remel (Fisher) product line:

Product Name Product Name

ACRIDINE ORANGEBACTIDROP DROPPER MITSUBISHI, PLASTIC CLEAR BAGS (for anaerobes), PACKAGE OF 20

BA/MAC biplate, 100/pk MITSUBISHI, POUCH-ANAERO, BOX OF 20 SACHETS (small pouches)

Bacteroides Bile Esculin (BBE) agar, 10/pk MITSUBISHI, POUCH-MICROAERO (GAS GENERATORS for Campy) (small pouches)

Bacteroides ovatus ATCC® BAA1296 MOTILITY MEDIA NO INDICATOR

BACTIDROPOXIDASE MOTILITY MEDIA W/TTC

BACTIDROPSPOT INDOLE MRVP BROTH (20 PACK)

BHI 5% FILDES MUELLER HINTON 100MM (10 PACK)

BHI AGAR WITH CHLORAMPHENICOL,

CYCLOHEXIMIDE

MUELLER HINTON 100MM WITH BLOOD 10 PACK

BHI agar with SB MUELLER HINTON 150MM (10 PACK)

BHI BROTH 5 ML MUELLER HINTON 150MM WITH BLOOD (10 PACK)

BLOOD AGAR TUBED MEDIA 15X103 MM 100

tubes

MUELLER HINTON AGAR + 2% NACL, PACKAGE/10

PLATES

Brain Heart CC Agar NINHYDRIN REAGENT

BRUCELLA 5% SB NITRATE A REAGENT

Calcofluor White Stain Kit NITRATE B REAGENT

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CAMPY CVA MEDIUM OF Medium w/1% Dextrose (Hugh-Liefson)

Candida glabrata ATCC MYA2950 ONPG BROTH

CASEIN AGAR TUBES Paenibacillus polymyxa ATCC® 7070

CHOC THAYER MARTIN BIPLATE (10 PACK) Parabacteroides distasonis ATCC® BAA1295

CHOCOLATE AGAR TUBED MEDIA 15X103 MM 100

tubes

PathoDx Strep Grouping Positive Control

Chocolate agar, 100/pk PATHODX, DISPOSABLE SLIDE

Clostridium septicum ATCC® 12464 PATHODX, EXTRACTION REAGENT 1

CNA COLUMBIA CNA + 5% SHEEP BLOOD AGAR

PLATE (30 PK/WK)

PATHODX, EXTRACTION REAGENT 2

Columbia blood agar, 100/pk PATHODX, EXTRACTION REAGENT 3

CORNMEAL AGAR WITH POLYSORBATE 80 (TWEEN

80) PLATES

PATHODX, STREP A LATEX

Cryptococcus Antigen Test Kit PATHODX, STREP B LATEX

DECARBOXYLASE BROTH ARGININE PATHODX, STREP C LATEX

DECARBOXYLASE BROTH LYSINE, PG/20 TUBES PATHODX, STREP F LATEX

DECARBOXYLASE BROTH MOELLER BASE

CONTROL, PG

PATHODX, STREP G LATEX

DECARBOXYLASE BROTH ORNITHINE, PG PBP2 latex aggutination test kit, 50 tests /kit

DISK, DIFFERENTIATION, CATARRHALIS TEST DISK PEA BLOOD AGAR (100 PACK)

DISK, DIFFERENTIATION, LAP PEPTONE YEAST GLUCOSE, 20/PK

DISK, DIFFERENTIATION, MICRODASE PETRI DISHES 15 X 100 (500)

DISK, DIFFERENTIATION, PRODISK (C. DIFFICILE) POTATO FLAKE AGAR SLANT

DISK, DIFFERENTIATION, PYRDISC Rabbit blood defibrinated

DISK, DIFFERENTIATION, SPS RAPID ANA ID, SPOT INDOLE (14526)

DISK, DIFFERENTIATION, UREA/PDA RAPID ANAEROBIC I.D. STRIP II (21233)

DTM SLANTS RAPID ID, INOCULATION FLUID (12461)

ERLICH'S INDOLE REAGENT RAPID TREHALOSE ASSIMILATION BROTH, 20

TUBES/PKG

FERRIC CHLORIDE Sabourad plates, 10/pk

HEART INFUSION BROTH ARABINOSE 20 PACK SABOUROUD SLANTS

HEART INFUSION BROTH, SUCROSE SEAL, SHRINK

HEKTOEN Sheep blood defibrinated

HTM (HAEMOPHILUS TEST MEDIUM) SIMMON CITRATE (100PK)

INHIBITORY MOLD AG (IMA) SLIDE, AFB CONTROL; 10 SLIDES/BOX

KINYOUN AFB STAIN KIT STAPHAUREX KIT

KINYOUN ZEIHLNEELSEN METHYLENE BLUE

COUNTERSTAIN

STREPTOCOCCUS PNEUMONIAE LATEX SLIDE TEST

research only

KOVAC'S REAGENT Thioglycollate Medium w/Dextrose, Hemin, Vitamin K

LACTOPHENOL ANILINE BLUE for staining fungal elements

TRICHOPHYTON AGAR #1 (20 PACK)

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LEGIONELLA PLATE, BCYE TRICHOPHYTON AGAR #2 (20 PACK

LEGIONELLA PLATE, BCYE SELECTIVE AGAR & PAC TRICHOPHYTON AGAR #3 (20 PACK)

LEGIONELLA PLATE, BCYE SELECTIVE AGAR & PAV TRICHOPHYTON AGAR #4 (20 PACK)

LYSINE IRONE AGAR (LIA) Triple Sugar Iron Agar (16 x 125 mm Tube)

M4 w/glass beads; 3mL/Tube; 12 tubes/pack

(VTM)

TRYPTICASE SOY BROTH

MacConkey Agar, 100/pk TSA TUBED MEDIA 15X103MM 100 tubes

MACCONKEY WITH SORBITOL TSA WITH BLOOD 10 PACK

MANITOL SALT PLATES TSB with 6% NaCl

MCFARLAND STANDARD SET TYROSEIN AGAR PLATE

Methyl Red Reagent Urea Agar Slants (100/case)

MIDDLEBROOKS 7H11 AGAR, DOUBLE POUR,

10/PACKAGE

XANTHINE AGAR PLATE

MITSUBISHI, PACK-ANAERO, 20

ENVELOPES/PACKAGE (large pouches)

XYLOSE 1% OF MEDIUM

MITSUBISHI, PACK-MICROAERO (GAS

GENERATORS for Campy) (large pouches)

ZEIHLNEELSEN CARBOLFUCHSIN

The estimated value of this procurement is $342,543.24.

4. Statutory Authority Permitting Other than Full and Open Competition:

This transaction is conducted IAW FAR 13.501(a)(1)(ii), Simplified Procedures for Certain Commercial Items, under the authority of 41 U.S.C. 1901. An acquisition or portion of an acquisition that uses a brand-name description or other purchase description to specify a particular brand-name, product, or feature of a product, peculiar to one manufacturer. No other items are compatible with the current system already in use at the VAMC.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These products are mandatory for the identification of pathogenic organism. Remel (Fisher) products exhibit special characteristics not available in other vendor product lines. Using products that are not compatible, with the supplies describes in section 3 above, with the current instrument could result in unacceptable delays in treatment and additional costs. These products have to be compatible with the Media Testing Instrument that is currently in use at the Seattle VAMC. If a new instrument is procured, then the current insutrment and all the supplies will need to returned which would be huge additional costs to the Health Care facility. These supplies enable microbiologists to identify disease in veteran patients. Patient safety is of the utmost importance when testing for diseases and the treatment of these diseases.

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6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A sources sought was posted to FBO on 2/26/2018. Remel (Fisher) responded that they could provide the request products. We also received 3 responses from authorized distributors of the Remel (Fisher) products; GSS, a VOSB, Franklin Young, a SDVOSB and Stripes Global, a SDVOSB.

This J&A will be posted with the solicitation va the GPE.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The anticipated cost and final contract price will be considered fair and reasonable through competitive quotes.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Puget Sound VAMC Microbiology laboratory requested the Microbiology Media Testing products and be compatible with the current testing instrument. These products have to be compatible with the Media Testing Instrument that is currently in use at the Seattle VAMC. A VIP search under NAICS 325413 showed 22 potential SD/VOSB sources listed. A sources sought notice was posted to FBO, 4 potential sources replied they could offer the products requested: 2 SDVOSB’s, 1 VOSB and 1 Large Business.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NONE

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

The sources that expressed interest in this acquisition are as follows:

Franklin Young, Stripes Global, GSS and Remel (Fisher) all responded to the FBO sources sought posting.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

No actions are planned as this will be awarded to one of the SDVOSB authorized distributors of Remel (Fisher).

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12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Janelle Lee Date Microbiology Lab Supervisor Puget Sound VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jacob Jackson Date Contracting Officer

NCO 20

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Jonathan Jewel Date Supply Team 2, Branch Supervisor

NCO 20

http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx