36C25924Q0264.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

PLACE OF PERFORMANCE

Benjamin Steele VA Clinic

Ambulatory Surgery Center

1766 Majestic Lane

Billings MT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Brand Name Only request for four (4) Stryker – System 9 Cordless Driver Handpieces with additional pieces.

Request for Quote (RFQ) #: 36C25924Q0264 Stryker System 9 Cordless Driver Handpiece with Accessories

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm ET, 4/8/2024 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to marc.delvalle@va.gov no later than 9:00am ET, 4/15/2024.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25924Q0264. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02 published December 18, 2023.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1000 employees. This solicitation is a 100% set-aside for small business.

(v) List of Line Items – This is a brand-name request

Product # 4605-000-000

Product # 4100-062-000

Product # 4100-126-000

Product # 4505-133-000

Product # 4100-110-000

Product # 4100-135-000

Product # 9212-000-000

Product # 9110-120-000US

Product # 4405-453-010

(vi) Description of Requirements for the items to be acquired:

Contract Title: The VA Montana Healthcare Ambulatory Surgery Center (ASC) in Billings, MT has a Brand Name Only request for four (4) Stryker – System 9 Cordless Driver Handpieces with additional pieces.

Background: Current cordless power Stryker Systems are nonfunctional and non-repairable. The System 9 Cordless Driver Handpiece will replace the nonfunctional and non-repairable systems. The Department of Veterans Affairs requires new cordless drivers for use during orthopedic and podiatry surgeries at the Billings MT Ambulatory Surgery Center. With the addition of an orthopedic surgeon and an additional podiatrist, there is a need for four (4) complete sets of cordless drivers to be used in surgery. Cordless power Stryker systems are the gold standard of power systems for orthopedic and podiatry surgery. Stryker power systems are intended for use during surgical procedures to provide power to operate various accessories or attachments and to cut hard tissue or bone. Accessories or attachments may include a pin/wire driver, a driver bit, and/or a saw blade. This system is designed for general surgical use where hard tissue and/or bone must be cut, reamed, drilled, and/or fixated with screws, including but not limited to, the hand, wrist, elbow, sternum, shoulder, foot, ankle, knee, and hip. A Cordless power source leads to more efficient and streamlined surgical procedures and techniques in the operating room setting. The Billings ASC surgical team is trained and competent on cordless power sources which needs to enhanced patient surgical safety.

This is a one-time purchase of medical equipment. After the purchase and receipt of new Stryker System 9 cordless driver systems, upon delivery, the surgical team will need at least one in-service that is onsite, on the operation, cleaning and basic maintenance with the surgeon present. The vendor will provide adequate training to staff on the use of the new equipment.

Scope: The cordless driver system needs to be able to drill, ream, and cut bone during podiatry and orthopedic surgeries. The driver handpiece must be battery operated and batteries must withstand extreme heat, 123⁰ F in a V-Pro Max sterilizer. The driver handpiece and attachments must be resistant to high pressure cleaning and harsh chemicals (Prolystica Enzymatic Concentrate cleaner) in the Steris automated washer. The handpiece and attachments must also withstand a temperature of 270⁰ F and max pressure of 60 psi in the Steris steam sterilizer. The driver handpiece must have safety features to prevent accidental activation which could harm patients or staff. The system must be compatible with the facility’s current surgical attachments and disposable tools from Stryker. The device must have a forward or reverse trigger, battery alignment mark, function switch, release button, capability to lock onto hand pieces to prevent disengagement during the surgical procedure. The device must be rechargeable with ability to hold long charge up to 30 days with a battery indicator for charge state. As well, the device must be able to be charged while contained in sterile packaging. The battery housing must provide consistent and durable connection to battery assure charging process is completed. The device must be well balance in operative hand for ideal dexterity regardless of the hand piece or attachments.

Additional Information/Requirements: Vendor will aid staff, either in person, email, or by phone, during surgical cases requiring the equipment. Vendor will aid staff in the event of a driver needing to be sent out of facility for repair.

Contractor Requirements: Vendor must have a Sec3ure Go digital badge and check in with MSA before entering the surgical department.

Contract Type: This is a onetime purchase of medical equipment. This is an outright purchase of product with initial product support in the form of training on the use of the product.

Period of Performance: This is a onetime purchase of medical equipment and until end of life to be determined by Vendor and Biomed.

Place of Performance: VA Montana Healthcare, Billings, MT

Security Requirements: C&A requirements do not apply. All MRS scanning data will be deidentified so that it does not capture, store, or disseminate participant information. Vendor will not connect to any VA computer network.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

Benjamin Steele VA Clinic Ambulatory Surgery Center 1766 Majestic Lane Billings, MT 59102

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(g) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(h) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(i) Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(x) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

52.217-6 Option to Increased Quantity (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within two weeks of contract expiration. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to marc.delvalle@va.gov by 9:00am ET, 4/15/2024.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Marc Del Valle, marc.delvalle@va.gov.

Marc.delvalle@va.gov

Combined Synopsis/Solicitation Notice