36C25923Q0428.docx

36C25923Q0428

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25923Q0428 04-20-2023 Frankie Basham 918.577.3923 04-26-2023 10:00

CDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 561710 $15.5 Million N/A X Department of Veterans Affairs Montana VA Health Care System 3687 Veterans Drive Ft. Harrison MT 59636 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Integrated Pest Management Services Locations of Performance:

Montana VA Health Care System 3687 Veterans Drive Ft. Harrison, MT 59636 Miles City VA Clinic 210 South Winchester Ave.

Miles City, MT 59301 See CONTINUATION Page X X Mitchael Purdom

VA-VHA-RPOW-2022-249455

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

Pest Control Services Department of Veterans Affairs (VA) Veterans’ Health Administration (VHA)

PURPOSE: Oklahoma City VA Health Care system requires the contractor to pest control services, in accordance with the Performance Work Statement (PWS), in an efficient and cost-effective manner, supporting the VA mission.

The Contractor shall provide all supervision, labor, materials, tools, supplies, equipment, transportation, applicable licenses, and permits necessary to perform quality Integrated Pest Management (IPM) services at Veterans Affairs Medical Center (VAMC) in Fort Harrison and Miles City. IPM services shall be performed in a manner that will ensure the health and general well-being of both public and facility personnel. The Contractor shall provide comprehensive IPM Services during business hours, one time a month, with 24-hour emergency call-back services 365 day a year at each facility. The contract shall also require performance of supplemental services on an “as needed” and reimbursable basis. The primary objective of the IPM program is to maintain long term, environmentally sound pest control using a wide variety of technological and management practices. These practices include inspection, monitoring, surveillance, identification, exclusion, trapping, communication, sanitation, biological and mechanical means of control, and where appropriate, application of pesticides as well as recommendation for structural and procedural modifications intended to eliminate the food, water and shelter available to pests.

DEFINITIONS:

a. Bedbugs - Bedbugs are small, brownish, flattened insects that feed on blood. The main source for blood meals (i.e., “bedbug bites”) is humans, although other mammals and birds can serve as a source. The common bedbug, Cimex lectularius, is the species most adapted to living with humans. They are nocturnal and typically bite people while they sleep. No building structure or common source of transportation is immune to bedbug infestation. Bedbugs commonly hide in mattresses, carpets, behind electrical plates, peeling paint or wallpaper, electronics, and in furniture crevices. Although bedbugs can harbor pathogens in their bodies, there are no known documented cases of transmission to humans.

b. General Use Pesticide. General-use pesticides are pesticides which may be legally purchased and applied by the public without the need of any Federal, State, and local licensing requirement on the part of the user.

c. Integrated Pest Management - Integrated Pest Management (IPM) is a decision-making process which considers cultural, mechanical, biological, and chemical controls. Control mechanisms are selected as each situation warrants. Where chemical control is indicated, specific pest populations are targeted for treatment when they are most vulnerable rather than a general application. Using appropriate control measures and proper application, IPM can result in a reduction in the use of pesticides, which may adversely impact human health and the environment.

d. Licensed Pest Management Professional. A licensed Pest Management Professional (PMP) (sometimes referred to as a certified PMP) is an individual who has met the skill and competence requirements for those categories of specialization established by the Federal, state, and local governments in which the PMP engages in the trade of pest control. NOTE: A PMP can be certified in one or multiple categories.

e. Pest. A pest is an organism that is regarded by humans as injurious or unwanted.

f. Pest Control. Pest control refers to the actions of engaging in, recommending, advertising, soliciting the use of, supervising the use of, or using, a pesticide or device for the identification, control, eradication, mitigation, detection, inspection, or prevention of a pest in, on, or around a building, water area, air, land, plant, structure, or animal.

g. Pest Infestation. Pest infestation is multiple sightings of or the presence of pests (e.g., insects, rodents, birds, etc.) in numbers or quantities large enough to be harmful, threatening, or obnoxious.

h. Pesticide. A pesticide is a chemical preparation used to kill or diminish pest activity.

i. Restrictive-Use Pesticide. Restrictive-use pesticides are legally purchased and applied only by licensed pest control applicators or applied under the direct supervision of trained and licensed applicators.

j. Rinsate. Rinsate is a mixture containing water (or another liquid as required by environmental regulations) that results from rinsing a pesticide container, pesticide equipment, or other pesticide-containing materials.

k. Safety Data Sheets. Safety Data Sheets (SDS) are written or printed material concerning a hazardous chemical, which contains all information required by the Occupational Safety and Health Administration (OSHA) and Title 29 Code of Federal Regulations (CFR) 1910.1200(g). SDS provides workers and emergency personnel with the proper procedures for handling or working with a hazardous substance.

DESCRIPTION OF SERVICES:

The contractor shall perform comprehensive Integrated Pest Management (IPM) services at all locations defined at each location. The contractor shall perform these services monthly, during busy hours, with 24-hour call-back response 24/7/365. The contractor shall determine if pests are existent, perform necessary treatment and/or make recommendations to eliminate or control pests. Contractor must provide Montana pesticide license for all technicians who will be on site completing these services.

PERFORMANCE REQUIREMENTS:

A. Insect Control

1. The contractor shall use non-pesticide methods of control wherever possible. Trapping devices, rather than pesticide sprays, shall be the standard method for capturing and monitoring pest movement, including indoor fly control.

2. As a rule, the contractor shall apply all insecticides as “crack and crevice” treatments only, defined in this contract as treatments in which the formulated insecticide is not visible to a bystander during or after the application process.

3. Application of insecticides to exposed surfaces or as space sprays (fogging) shall be restricted to exceptional circumstances where no alternative measures are practical. No surface application or space spray shall be made while tenant personnel are present. The contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

4. Bait formulations shall be the standard pesticide technology for cockroach and ant control, with alternate formulations restricted to unique situations where baits are not practical.

5. Glue boards and insect monitors shall be used to track and evaluate indoor insect control efforts wherever necessary.

B. Use of Pesticide

1. The application of all pesticides shall adhere to all federal, state and local laws and regulations, including all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications.

2. Pesticides shall be applied per the methods, rates and precautions on the manufacturer’s label.

3. Pesticide application shall be per need and not by schedule. As a rule, application of pesticides in any inside or outside area shall not occur unless visual sighting, inspection or monitoring devices indicate the presence of pests in that specific area.

4. When pesticide use is necessary, the contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide necessary to achieve control.

5. Pesticides shall only be applied by personnel who hold a current State of Montana Commercial Pesticide Applicator Certification.

6. The contractor shall not store any pesticide product on the job site.

C. Rodent Control

1. indoor rodent control As a rule, rodent control inside buildings shall be accomplished with trapping devices such as glue boards, snap traps and various multiple catch traps only. In general, all such devices shall be concealed out of the public view and in protected areas so as not to be affected by routine cleaning and other operations. The contractor shall check all trapping devices for rodents as required by the situation and shall dispose of the rodents in an appropriate manner.

2. Use of Rodent Bait Stations All bait stations shall be maintained in accordance with federal, state and local laws and regulations, with an emphasis on the safety of non-targeted organisms. The contractor shall adhere to the following:

a. All bait stations shall be placed out of the general view, in locations where it will not be disturbed by routine operations.

b. The lids of all bait stations shall be securely locked or fastened shut.

c. All bait stations shall be securely attached or anchored to floor, ground, wall, or other immovable surface, so that the box cannot be easily picked up or moved.

d. Bait shall always be secured in the feeding chamber of the station and never placed in the runway or entryways of the station.

e. All bait stations shall be labeled on the inside with the contractor’s business name, phone number and address, and dated by the contractor’s technician at the time of installation and each servicing.

INTEGRATED PEST MANAGEMENT PLAN (IPM)

The contractor shall submit the current labels and Safety Data Sheets (SDS) for all pesticides, including and brand names of pesticide application equipment, rodent bait stations, insect and rodent trapping devices, pest monitoring devices, pest detection equipment and any other pest control devices or equipment that may be used to provide service. The service IPM operating plan, in its entirety, should be in one document and must conform to facility policies (VHA directive 1850.02), standards, requirements, and applicable Federal, State, and local regulatory requirements. Coordination with the Facility Green Environmental Management System (GEMS) Coordinator/Manager, ensuring the management of pesticide programs in the VA facility is fully integrated into the facility's GEMS. Ensuring the pest control contractors at the VA facility are familiar with the facility’s GEMS Program. The IPM Operating Plan must be a comprehensive document describing the facilities’ pest problems and the programs required to deliver economical and effective control of those pests. The plan must include:

1. Administration of contracts and inter-service agreements; program funding; staffing; materials required to implement the plan; provisions for the safety of personnel, patients, and visitors; shop; vehicles; and record keeping.

2. The plan must include a summary (i.e., a section describing problems, risks, costs, resources, materials, equipment, and related topics) with attachments providing detailed information on pest management operations.

3. The Contractor shall meet the performance expectations of the client in eradicating and suppressing the following pests:

a. General arthropod pests (i.e., ants, fleas, beetles, bees, roaches, etc.);

b. Feral (wild) rodents (i.e., rats and mice, gophers, squirrels, etc.);

c. Feral birds (i.e., pigeons, starlings, blackbirds, sparrows, etc.);

d. Other feral vertebrate pests (i.e., bats, skunks, moles, snakes, dogs, cats, etc.);

e. Wood destroying organisms (i.e., termites, carpenter ants, fungi, etc.);

f. Stored food pests (i.e., weevils, beetles, moths, etc.);

g. Insects of ornamental plants and shade trees (i.e., powdery mildew, leaf spot, aphids, leafhoppers, scales, etc.);

h. Insects of turf and lawns (i.e., sod worms, nematodes, etc.); and

i. Disease-carrying vectors (i.e., mosquitoes, flies, ticks, etc.)

Contractor must have capacity to eradicate bed bug infestation by conventional treatment methods using generally accepted principles. Fumigation treatments may require separate scheduling as approved by COR/POC for the convenience of the facility. Must be able to apply treatment within twenty-four (24) hours of notification of positive bed bug sighting. Notification will be given during normal business hours 8:00AM – 4:30PM, Monday - Friday.

4 Must be able to treat a minimum of 2,000 square feet in each location.

5 Must be able to provide emergency pest control services within twenty-four (24) hours of notification by telephone or email. Notification will be given during normal business hours 8:00AM – 4:30PM. Treatment includes other pest emergencies as identified by COR/POC.

6 Each building must be sprayed with protective outer pesticide around perimeter of building (at minimum of three feet up and three feet out) annually.

7 Each facility/building must be equipped with “catch-all” mouse trapping stations at each entrance, which are meant to capture small pests prior to entry into facilities.

8 Identify and prioritize all IPM requirements of the activity and tenants.

9 Identify the IPM procedures to be used for both preventive (scheduled maintenance) and corrective (as required) programs.

10 Identify program resources and staffing (i.e., applicator, supervisory, and inspection personnel).

11 Outline surveillance procedures for ongoing pest problems.

12 Identify all pesticides (with generic names) applied to the facility and antidotes for those pesticides.

13 Identify control procedures of special interest, and areas with specific application constraints.

14 Identify all environmentally sensitive areas (e.g., food service areas, surgical suites, respiratory treatment areas, water resources, endangered species' habitats, etc.) with the actions planned for their protection.

15 Identify the health and safety measures that must be taken to protect both pest control personnel and the public, to include appropriate medical surveillance.

16 Develop an emergency IPM Operating Plan that identifies measures that would need to be taken to protect employees, the public, patients, and the environment in the event of an involuntary chemical discharge or spill.

17 Address Superfund Amendments and Reauthorization Act Title III (Community-Right-to-Know) requirements that apply to pesticides used and stored at the facility.

18 Identify how the Medical Facility IPM Operating Plan must be integrated into the facility GEMS.

The contractor’s IPM plan shall address the following methods for inspection, monitoring, detection and specific digital image and barcode scanning documentation.

1. Methods for inspection, monitoring and detection.

The contractor shall describe methods and procedures to be used for identifying sites of pest harborage and access, and for making objective assessments of pest population levels throughout the term of the contract.

2. Materials and Equipment for Service.

LIGHT TRAPS

The Chief, Environmental Management Service, is responsible for selection and placement of light trap devices. The use of these devices is acceptable in limited areas of the medical care facility. These devices will be part of scheduled inspections to ensure these units are clean and operable per manufactures specifications.

Install/Furnish Insect Light Traps (ITL) in locations designated by the COR/POC. Light trapping equipment must be offered in different sizes for different applications.

a. “Large” Dimensions: 53 1/8" x 13 1/8" x 5 5/8" or Equal

b. “Medium” Dimensions: 28" x 10 1/2" x 5 3/4" or Equal

c. “Small” Dimensions: 24-1/2"W x 9-1/2"H. Depth 6-1/8" to 1-5/8" or Equal.

CERTIFICATION AND TRAINING:

All PMPs, must be licensed by the state and local municipalities where the work is being performed. As a minimum requirement, applicators must demonstrate skills, knowledge, and abilities that meet Federal, state, and local requirements. Skills, knowledge, and abilities include, but are not limited to:

1. Recognizing common pests to be controlled and the damage caused by them.

2. Reading and understanding the label and labeling information to include: (a) The common name of pesticides applied.

3. Pest(s) to be controlled.

4. Timing and methods of application.

5. Safety precautions; and

6. Any specific disposal procedures.

7. Applying pesticides in accordance with label instructions and warnings. This includes the preparation of the proper concentration of pesticide to be used under circumstances and considering such factors as the area to be covered and the quantity dispersed in each period of application.

8. Recognizing local environmental situations that must be considered during application to avoid contamination of special facilities, especially those areas in medical research facilities (chemical laboratories, animal research units, etc.).

9. Reducing the potential for pesticide resistance by rotating pesticides, which involves alternating among pesticide classes with different modes of action to delay the onset of or mitigate existing pest resistance.

10. Recognizing common poisoning symptoms and the procedures to follow in case of a pesticide accident.

RECORDS MAINTENANCE

The Chief, Environmental Management Service or GEMS Coordinator/Managers must ensure that records required in 40 CFR, Parts 171.11(c) (2) and 40 CFR 262.20 to 262.27, are kept and maintained for a period of two years or as otherwise mandated. Such records must be maintained whether staff or contractual personnel are providing services. Maintaining these records in accordance with 40 CFR, Parts 171.11(c) (2) and 40 CFR 262.20 to 262.27, must provide for the following:

1. Data for VHA monitoring. Purchasing, inventory, and usage records must be maintained.

2. Safety Data Sheets (SDS) and other data necessary to ensure legal and safe usage, effective selection, and economical management of pesticides and facility pest management programs.

3. Hazardous waste manifests as required by Federal and State regulations for the disposal of pesticide wastes that are hazardous or toxic. Hazardous waste manifests should be maintained for a minimum of three years. VA medical facilities must ensure that they receive a Certificate of Destruction. Any other documents that verify the final dispensation of the material are required and are to be maintained in accordance with the medical facility’s guidelines and polices for the management of hazardous and toxic materials.

4. The Safety Officer or GEMS Coordinator/Managers must be furnished, by the PMO, an inventory of the product names and amounts of pesticides present at each storage or mixing location. This inventory must be updated annually at the end of each fiscal year by the PMP along with appropriate SDS review.

SAFETY

Pest management in health care facilities is more complex than control practices in other types of institutions. The potentially serious adverse effects of pesticide exposure on patients in varied physical and attitudinal environments require that a cautious, conservative policy be adopted concerning all uses of pesticides. The use of any pesticide poses a potentially significant threat to human health. Therefore, the benefits of using pesticides must be examined considering the potential environmental hazards and adverse impacts on human health. Safety considerations must be paramount. Pesticide applications alone are not the primary remedy for addressing pest issues. It is important to consider alternative control methods (environmental sanitation, trapping, exclusion, etc.) as the first choice. Only after these methods have failed are pesticides to be considered. The use of safety equipment and proper application procedures are major considerations when a pesticide is utilized. Each pest management activity will be properly documented to include, but not limited to:

a. Inspection reports.

b. Specific identification of pest, if applicable.

c. Analysis of pest activity and potential causes, when applicable.

d. Actions taken without the use of chemicals, when applicable.

e. Listing of chemicals used by name, EPA registration number, percentage of active ingredient applied, and amount of chemical applied, when applicable.

f. Method of application, when applicable.

g. (Where required) Square footage of applications larger in size than spot application (defined as a surface treatment to an area of no more than two square feet).

h. Wind direction and speed and temperature, if outside (when applicable).

BAN USE OF HERBICIDE 2,4-DICHLOROPHENOXYACETIC ACID

2,4-Dichlorophenoxyacetic Acid (2,4-D) is registered with the EPA as a pesticide and is widely used as a selective herbicide. NOTE: However, there is the perception among Veterans that there is a relationship between 2,4-D, Dioxin and Agent Orange. Previous directives have banned the use of 2,4-D on all VA facility grounds. a. VHA continues the ban of the selective herbicide 2,4-dichlorophenoxyacetic acid for use on all VA facility grounds.

b. Any contracts for grounds or pest management services must fully disclose this ban to the potential provider and the contracting officer’s representative must monitor the use of all pesticides used to ensure compliance.

INITIAL BUILDING INSPECTIONS

The contractor shall complete a thorough, initial inspection of each building or site within the first five (5) days of the starting date of the contract. The purpose of the initial inspections is for the Contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices contributing to pest infestations. Access to building space shall be coordinated with the COR/POC. The COR will inform the Contractor of access restrictions or areas requiring special scheduling.

PHYSICAL ADDRESS’S FOR SERVICES:

Miles City VA Clinic 210 South Winchester Ave.

Miles City, MT 59301

Veterans Affairs Medical Center 3687 Veterans Drive Fort Harrison, MT 59636

COMPLIANCE/ REGULATIONS

1. Contractor must comply with all Environmental Protection Agency (EPA) regulations. Every pesticide bought, sold, or used in the United States must, by law, be registered by the U.S. EPA in each State. Contractor shall use products the EPA approves, it’s intended use, and product label. Contractor is responsible for applying only registered pesticides.

2. Contractor must comply with all Department of Transportation (DOT) regulations. Shipment of pesticides and other dangerous substances across state lines is regulated by the federal DOT.

3. Contractor must comply with all Occupational Safety and Health Administration (OSHA) regulations.

4. Storing pest control materials or equipment on VA property is strictly prohibited without written approval from the COR/POC.

INSPECTION

1. The VA reserves the right to the following conditions:

a. Thoroughly inspect and investigate the contractor vehicles, equipment, business reputation, past performance history and other qualifications

b. Reject any offer, regardless of price, if the VA determines the Contractor is deficient in any area described in this statement of work or lacks other essential resources necessary to assure acceptable performance standards.

REQUIRED REPORTING

1. After each service (scheduled or non-scheduled) the Contractor shall submit documentation including but not limited to:

a. The name and address of the individual who applied the pesticide.

b. The location, by building and room number, each pesticide was applied.

c. The pest or pests against which the pesticide was applied.

d. The date and time of application.

e. The brand name of the pesticide applied.

f. The name of the pesticide manufacturer, or the federal environment protection agency registration number of the pesticide.

g. The rate of application or amount of the pesticide applied, and the total area treated.

2. The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State, or local ordinances, which pertain to any duties contained in the contract.

3. Prior to initial application, the contractor shall furnish the COR/POC the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Safety Data Sheet (SDS). Before using new products, the Contractor shall provide detailed information of the product to the COR/POC for approval.

BUILDINGS

1. Locations requiring service:

SCHEDULING ARRANGEMENTS: Upon contract award, the contractor shall coordinate with the local VA POC to schedule services to occur at the location mentioned above. Contractor shall confirm all scheduling agreements in writing with the local VA Point of Contact (POC), preferably by email. The contractor is responsible for performing services during standard business hours, unless authorized by the local VA POC, and at no additional charge to the government.

STANDARD BUSINESS HOURS: Standard business hours at this location occur between 8:00am to 4:30pm, Monday through Friday, unless prior arrangements are requested and approved by the Contracting Officer Representative. Excluding Federal holidays.

SAFETY STANDARDS: The contractor shall perform electrical safety measurements on all equipment under this contract in accordance with manufacturer’s specifications. All equipment will be subject to inspection by VA Engineering personnel to verify compliance with these standards.

FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays, and as presented on the OPM website for the respective year in which services are to be performed. Refer to U.S. Office of Personnel Management, at OPM.gov. Federal holidays consist of New Year's Day, Martin Luther King Jr's birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday. In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President of the United States to be a Federal Holiday.

CHECK IN/OUT PROCEDURES: Prior to commencement of and immediately after each service visit the Contractor or Contractor’s authorized representative must check in and out with the local VA POC. Only individual VA Engineering Services staff, as delegated by the local VA POC, can coordinate check in and check out procedures for the Contractor in the absence of the local VA POC. Due to heightened security requirements, the Contractor or Contractor’s authorized service representative will be required to wear an ID Badge which will be signed for upon arrival and turned in when leaving. All Badges must be worn at or above the waist and facing forward. This badge must be turned in before leaving the premises; otherwise, the person signing for it will be required to pay for the unreturned ID badge. When at the location, all contractor personnel must be accompanied by the local VA POC, or those VA Engineering Services staff, as delegated by the local VA POC.

Contractor Point of Contact (POC) Upon contract award, the Contractor shall specify an individual who shall serve as a single point of contact (POC) for all Contract related business. Contractor must provide the local VA POC and Contracting Office with the POC contact details, to include cell phone and email, as a minimum. The POC must be easily accessible by phone.

Acceptance Signature - local VA POC’s signature; indicates local VA POC accepts work status as stated in Service Report.

ANSI - American National Standards Institute CFR - Code of Federal Regulations CO – Contracting Officer Contractor Employees – has the same meaning as Contractor Personnel Contractor Personnel - has the same meaning as Contractor Employees COR – Contracting Officer’s Representative Labor – refer to Technically Trained Personnel, also Field Technician NFPA – National Fire Protection Association Original Equipment Manufacturer - OEM OSHA - Occupational Safety and Health Administration POC – Point of Contact SDS - Safety Data Sheet Service Report - a documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

Services – includes for equipment and components listed in this PWS and in accordance with this PWS SR –Service Report Technically Trained Personnel – are personnel and/or employees who shall be suitably knowledgeable, and have a background with appropriate use of chemicals, in order to satisfactorily perform services in accordance with the PWS. Also known as Contractor Personnel or Contractor Employees or Technicians.

UL – Underwriters Laboratories US FDA – US Food and Drug Administration VA Mission - To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" by serving and honoring the men and women who are America's veterans.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Integrated Pest Management Plan at Montana VA Health Care System, in accordance with Performance Work Statement.

Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Integrated Pest Management Plan at Miles City VA Clinic, in accordance with Performance Work Statement.

Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024

Integrated Pest Management Plan at Montana VA Health Care System, in accordance with Performance Work Statement.

Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025

Integrated Pest Management Plan at Miles City VA Clinic, in accordance with Performance Work Statement.

Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025

Integrated Pest Management Plan at Montana VA Health Care System, in accordance with Performance Work Statement.

Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026

Integrated Pest Management Plan at Miles City VA Clinic, in accordance with Performance Work Statement.

Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026

Integrated Pest Management Plan at Montana VA Health Care System, in accordance with Performance Work Statement.

Contract Period: Option 3 POP Begin: 05-01-2026 POP End: 04-30-2027

Integrated Pest Management Plan at Miles City VA Clinic, in accordance with Performance Work Statement.

Contract Period: Option 3 POP Begin: 05-01-2026 POP End: 04-30-2027

Integrated Pest Management Plan at Montana VA Health Care System, in accordance with Performance Work Statement.

Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028

Integrated Pest Management Plan at Miles City VA Clinic, in accordance with Performance Work Statement.

Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028

B.4 CONTRACTOR PAYMENT REQUESTS

Contractor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Access the web site for more invoicing instructions: https://www.fsc.va.gov/einvoice.asp

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov Payment requests may be impacted if contractor fails to maintain SAM registration, has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract. Refer to FAR clause 52.204-13.

**Vendor must remain "Active" in SAMs for entire contract term** 36C25923Q0428

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.