36C25922Q0365.docx

36C25922Q0365

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25922Q0365 05-20-2022 Frankie Emler 918.577.3923 05-27-2022 15:00

CDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee

OK

74401 X 562111 $41.5 Million N/A X Department of Veterans Affairs Eastern Oklahoma VA Healthcare System VA East Clinic and Admin Building Refer to addresses in the PWS Muskogee OK 74401

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee

OK

74401

Financial Service Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Waste collection services at Eastern Oklahoma VA Health Care System (EOVAHCS) and other locations in Muskogee,OK, per the PWS.

Respond to Solicitation: Email Frances.Emler@va.gov by date and time in block 8.

See CONTINUATION Page X X Lance Davis Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259

Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee OK 74401

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

PURPOSE:

Eastern Oklahoma VA Health Care System requires a contractor to provide a comprehensive solution for the management of the solid waste, recycling, waste minimization and universal waste, including collection services, and provision of necessary dumpsters and compactors, with the intent of ensuring the facilities remain free from waste accumulation, clean, tidy, and safe throughout the collection areas as identified in the PWS. Performance must ensure cost effectiveness and service efficiency, in support of the VA Mission.

The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, uniforms, equipment, tools, materials, supplies, storage, insurances, and transportations necessary to provide commercial Waste and Recycling Management and Collection Services for EOVAHCS in accordance with this PWS. This is a non-personal services contract. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. For a contract of this size, scope and complexity, the successful Contractor must perform in a professional manner as recognized by commercial industry standards as good to excellent.

All contract services will be performed at the following location and during the periods of performance, as well as the terms and conditions stated within this Performance Work Statement (PWS).

PERIOD OF PERFORMANCE: Refer to the Price Schedule for the service frequencies at each location during each contract period of performance.

LOCATION OF PERFORMANCE:

Eastern Oklahoma VA Health Care System (EOVAHCS) Jack C. Montgomery VA Medical Center (JCMVAMC) aka Main Facility) 1011 Honor Heights Drive, Muskogee, OK 74401

Muskogee East VA Clinic (aka “Jack East facilities”) and Admin Building 2414 East Shawnee Road, Muskogee, OK 74403-1530

WASTE / RECYCLING REMOVAL:

2020 Estimated Quantities: 488,572 lbs. of regular solid waste

PERIOD OF PERFORMANCE:

During the performance periods the successful offer will be engaged with the facility for the following purposes:

a) Waste Identification

b) Waste Segregation opportunities

c) Recycling/Diversion opportunities

d) Documentation of reduction activities

PERFORMANCE OBJECTIVES:

The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

Solid waste disposal services and recycling services Recycling Services:

a) Scrap Metal

b) Pallets

c) Shrink Wrap

d) Plastic HPDE 1-5

e) Universal Waste

LIST OF DUMPSTERS AND COMPACTORS

1) Space available to provide service.

2) Space available to store any items.

3) Locations of affiliated facilities and services that can be provided.

Tasks and Requirements:

Contractor shall be responsible for allocating all equipment and personnel, including back-up resources to meet all requirements for the comprehensive management of the solid waste, recycling programs and universal waste at the Eastern Oklahoma VA Healthcare System (EOVAHCS) and all affiliated facilities. The comprehensive waste services shall not only include the collection and disposal of the waste, but also the training and support required to ensure compliance with all Federal, State, and local regulations. The ability to provide waste audits and to properly separate waste streams is crucial to this requirement. The Contractor must be able to assist the facilities in properly profiling their waste and reducing the volumes of waste, while increasing recycling services. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner. The contractor must also be able to provide action plans to address any shortfalls.

Contractor will be responsible for all trash compactors and dumpsters throughout the facility locations. Locations include, Jack C Montgomery main facility, Admin building and mental health clinic East. All locations will have waste removed weekly and weights must be documented for auditing reasons. All dumpsters and compactors will be supplied by the contractor. The facility will pay the rental fees on all containers. Compactor will be the responsibility of the contractor. Any maintenance will be done by the contractor at their expense. If compactor is damaged by VA employees, the VA will pay a fair value for the repairs. A monthly inspection of the compactor will be done by the contractor to ensure proper operation and repair any hydraulic leaks.

Safety and Compliance The Contractor must perform services and ensure equipment functions in accordance with:

1. local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines.

1. local, state, and federal guidelines and legislation, as well as VA Health Care System Directives and guidelines, relating to chemicals and usage of chemicals, to include pesticides.

1. local, state, and federal Fire and Safety legislation and guidelines, to include VA Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code);

1. local and state environmental laws as well as Environmental Protection Agency (EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and another pest control procedures.

1. USDA bio-based certification.

1. Title 29 code of Federal Regulations (CFR) 1910.20, Access to Employee Exposure and Medical Records.

1. 29 CFR 1910.132, Personal Protective Equipment.

1. 29 CFR 1910.134, Respiratory Protection.

1. 29 CFR 1910.1200, Hazard Communications

REGULATORY REQUIRMENTS:

a. Environmental Protection Agency (EPA) 40 CFR.

b. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820

c. Department of Transportation (DOT) 49 CFR.

d. Occupational Safety and Health Administration (OSHA)

e. VHA DIRECTIVE 7708 Pollution Prevention Program

f. VHA Directive 7707 Green Environmental Management Systems (GEMS)

Standard Business Hours and Federal Holidays VA Health Care System standard operating hours occur between 8:00am and 4:30pm Monday-Friday excluding Federal holidays.

Federal Holidays The Federal Government observes the following days as holidays.

*Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President of the United States to be a federal holiday.

CURRENT DUMPSTER LOCATIONS AND FREQUENCY

1. Main facility Compactor, dumped weekly

2. Jack East, 2 YD container dumped weekly

3. Main Campus BLD. 6, 8YD Container dumped weekly

4. VA Admin East, 6YD container dumped weekly

5. Main Facility, 30YD Rollback, Dumped Bi-Weekly

CHANGES TO CURRENT FREQUENCY

It will be required in the new contact that the 30 YD rollback be dumped weekly instead of Bi- Weekly. There will also be 3 emergency dumps that will be in addition to this service that will need to be added.

QUALITY

Conformance Standards Refer to section on Safety and Compliance in this PWS

Rework or Remedy Rework or Remedy is defined as performing the Service again until the Purpose of this PWS is achieved in full. This involves less than Satisfactory Service by the Contractor and as noted by the COR. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all services are performed to the Satisfactory level in accordance with this PWS and as documented by the COR.

DELIVERABLES

Inventory and Orientation Report Upon award of this contract and immediately prior to commencement of services the COR will provide the Contractor POC with an escorted tour and visual inspection of the grounds and equipment identified in this PWS. It is the contractor’s responsibility to identify, in an Inventory and Orientation Report, areas that are not to the standards of this PWS. Prior to commencement of services the Contractor POC must provide Inventory and Orientation Report to the COR and the CO. The VA shall remedy areas that are required to meet the standards of this PWS prior to commencement of services and that would otherwise cause the vendor additional expense not reasonably anticipated from the terms of this PWS.

Service Reports Contractor shall provide the COR with individual Service Reports pertaining to daily and weekly tasks and requirements performed at the location. All Service Reports are to be signed and dated by designated Contractor POC and provided to the COR at the end of each daily performance.

Each Service Report must describe the:

1. scheduled Services performed during the applicable Service period: indicating building numbers and directional location of each area serviced on the property, such as N (north), S (south), E (east), W (west), SW (southwest) and so on,

1. dates of service,

1. identify services performed,

1. Contractor Personnel in attendance during the applicable Service period, to include their full name

1. Defects, deficiencies, and damages of any kind, B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Compactor Monthly Rental Fee 30YD [JCMVAMC].

Contract Period: Base POP Begin: 07-01-2022 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Compactor Pickup Services Fee 30YD [JCMVAMC], dumped WEEKLY (once a week)

POP Begin: 07-01-2022 POP End: 09-30-2022

Open Top Monthly Rental Fee, 6YD [East Clinic].

Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period: Base POP Begin: 07-01-2022 POP End: 09-30-2022

Open Top Monthly Rental Fee, 6YD [Admin Bldg.].

Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period: Base POP Begin: 07-01-2022 POP End: 09-30-2022

Open Top Monthly Rental Fee, 8YD [BLDG. 6 at JCMVAMC] Pick-up services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period: Base POP Begin: 07-01-2022 POP End: 09-30-2022

Open Top Monthly Rental Fee, 30 Yard Rollback Dumpster [JCMVAMC]

POP Begin: 07-01-2022 POP End: 09-30-2022

Open Top 30 Yard Rollback Dumpster [JCMVAMC].

Pickup and dump services of open top dumpster performed EVERY TWO WEEKS.

Contract Period: Base POP Begin: 07-01-2022 POP End: 09-30-2022

Open Top 30 Yard Rollback Dumpster [JCMVAMC].

Emergency pickup and dump services of open top dumpster performed THREE times during each period of performance, required ad hoc, as needed. Contractor must perform services within a minimum of 4 hours’ notice from COR. Estimated quantity only.

Contract Period: Base POP Begin: 07-01-2022 POP End: 09-30-2022

Compactor Monthly Rental Fee 30YD [JCMVAMC].

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

Compactor Pickup Services Fee 30YD [JCMVAMC], dumped WEEKLY (once a week)

POP Begin: 10-01-2022 POP End: 09-30-2023

"Open Top Monthly Rental Fee, 6YD [East Clinic].

Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee."

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

"Open Top Monthly Rental Fee, 6YD [Admin Bldg.].

Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee."

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

"Open Top Monthly Rental Fee, 8YD [BLDG. 6 at JCMVAMC] Pick-up services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee."

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

Open Top Monthly Rental Fee, 30 Yard Rollback Dumpster [JCMVAMC]

POP Begin: 10-01-2022 POP End: 09-30-2023

"Open Top 30 Yard Rollback Dumpster [JCMVAMC].

Pickup and dump services of open top dumpster performed EVERY TWO WEEKS."

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

"Open Top 30 Yard Rollback Dumpster [JCMVAMC].

Emergency pickup and dump services of open top dumpster performed THREE times during each period of performance, required ad hoc, as needed. Contractor must perform services within a minimum of 4 hours’ notice from COR. Estimated quantity only."

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

Compactor Monthly Rental Fee 30YD [JCMVAMC].

Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024

Compactor Pickup Services Fee 30YD [JCMVAMC], dumped WEEKLY (once a week)

POP Begin: 10-01-2023 POP End: 09-30-2024

Open Top Monthly Rental Fee, 6YD [East Clinic]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024

Open Top Monthly Rental Fee, 6YD [Admin Bldg.]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024

Open Top Monthly Rental Fee, 8YD [BLDG. 6 at JCMVAMC]_x000D_ Pick-up services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024

Open Top Monthly Rental Fee, 30 Yard Rollback Dumpster [JCMVAMC]

POP Begin: 10-01-2023 POP End: 09-30-2024

Open Top 30 Yard Rollback Dumpster [JCMVAMC].

Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_ Emergency pickup and dump services of open top dumpster performed THREE times during each period of performance, required ad hoc, as needed. Contractor must perform services within a minimum of 4 hours’ notice from COR. Estimated quantity only.

Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024

Compactor Monthly Rental Fee 30YD [JCMVAMC].

POP Begin: 10-01-2024 POP End: 09-30-2025

Compactor Pickup Services Fee 30YD [JCMVAMC], dumped WEEKLY (once a week)

POP Begin: 10-01-2024 POP End: 09-30-2025

Open Top Monthly Rental Fee, 6YD [East Clinic]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2024 POP End: 09-30-2025

Open Top Monthly Rental Fee, 6YD [Admin Bldg.]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2024 POP End: 09-30-2025

Open Top Monthly Rental Fee, 8YD [BLDG. 6 at JCMVAMC]_x000D_ Pick-up services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2024 POP End: 09-30-2025

Open Top Monthly Rental Fee, 30 Yard Rollback Dumpster [JCMVAMC]

POP Begin: 10-01-2024 POP End: 09-30-2025

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_

Contract Period:

POP Begin: 10-01-2024 POP End: 09-30-2025

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_ Emergency pickup and dump services of open top dumpster performed THREE times during each period of performance, required ad hoc, as needed. Contractor must perform services within a minimum of 4 hours’ notice from COR. Estimated quantity only.

Contract Period:

POP Begin: 10-01-2024 POP End: 09-30-2025

Compactor Monthly Rental Fee 30YD [JCMVAMC].

POP Begin: 10-01-2025 POP End: 09-30-2026

Compactor Pickup Services Fee 30YD [JCMVAMC], dumped WEEKLY (once a week)

POP Begin: 10-01-2025 POP End: 09-30-2026

Open Top Monthly Rental Fee, 6YD [East Clinic]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2025 POP End: 09-30-2026

Open Top Monthly Rental Fee, 6YD [Admin Bldg.]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2025 POP End: 09-30-2026

Open Top Monthly Rental Fee, 8YD [BLDG. 6 at JCMVAMC]_x000D_ Pick-up services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2025 POP End: 09-30-2026

Open Top Monthly Rental Fee, 30 Yard Rollback Dumpster [JCMVAMC]

POP Begin: 10-01-2025 POP End: 09-30-2026

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_

Contract Period:

POP Begin: 10-01-2025 POP End: 09-30-2026

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_ Emergency pickup and dump services of open top dumpster performed THREE times during each period of performance, required ad hoc, as needed. Contractor must perform services within a minimum of 4 hours’ notice from COR. Estimated quantity only.

Contract Period:

POP Begin: 10-01-2025 POP End: 09-30-2026

Compactor Monthly Rental Fee 30YD [JCMVAMC].

POP Begin: 10-01-2026 POP End: 06-30-2027

Compactor Pickup Services Fee 30YD [JCMVAMC], dumped WEEKLY (once a week)

POP Begin: 10-01-2026 POP End: 06-30-2027

Open Top Monthly Rental Fee, 6YD [East Clinic]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2026 POP End: 06-30-2027

Open Top Monthly Rental Fee, 6YD [Admin Bldg.]._x000D_ Pickup and dump services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2026 POP End: 06-30-2027

Open Top Monthly Rental Fee, 8YD [BLDG. 6 at JCMVAMC]_x000D_ Pick-up services of open top dumpster performed once a week. Weekly pickup and dump charges are part of monthly rental fee.

Contract Period:

POP Begin: 10-01-2026 POP End: 06-30-2027

Open Top Monthly Rental Fee, 30 Yard Rollback Dumpster [JCMVAMC]

POP Begin: 10-01-2026 POP End: 06-30-2027

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_

Contract Period:

POP Begin: 10-01-2026 POP End: 06-30-2027

Open Top 30 Yard Rollback Dumpster [JCMVAMC]._x000D_ Emergency pickup and dump services of open top dumpster performed THREE times during each period of performance, required ad hoc, as needed. Contractor must perform services within a minimum of 4 hours’ notice from COR. Estimated quantity only.

Contract Period:

POP Begin: 10-01-2026 POP End: 06-30-2027

B.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Rework/Remedy

1.

Service Reports

COR may be later than the specified time period.

Failure to satisfy this requirement after the 3rd request from the COR, FAR clause 52.249-8(a)(2) will be actioned.

CPARS documentation.

2.

Tasks and Requirements in accordance with PWS – Solid Waste Collections

Desired quality level is 100% completion of requirement, including within frequency and due dates Direct Observation

Random Inspection

Remedied within 5 business days

Failure to satisfy this requirement after the 2nd notice from the CO, FAR clause 52.249-8(a)(2) will be actioned.

CPARS documentation.

3.

Rework or Remedy Rework or Remedy accomplished before the following services are due For example, must be accomplished before the following week’s services are due or before the following month’s services are due Rework or Remedy 95% with response time meeting required standards 90%

Rework or Remedy must not be left unresolved for more than 5 days during the month.

No more than 3 of Remedy resolution requests made by the COR may be later than the specified time period.

Direct Observation

Random Inspection

Invoice Payment withheld for the portion of work not satisfying the PWS and held until Remedy or Rework is performed Satisfactorily.

Failure to satisfy this requirement after the 3rd request from the COR, FAR clause 52.249-8(a)(2) will be actioned.

Refer to “QASP (continued) – Past Performance Documentation”

4.

Contractor POC POC is available to COR per PWS

POC Contact information is current and updated.

Respond to at least 95% of incoming telephone calls or voice messages left by COR with the month (calendar) to be Rated Satisfactory.

During each month, no more than 3 of returned phone calls to COR may be later than the specified time period with the month (calendar) to be Rated Satisfactory.

Direct Observation - Receipt of POC contact details

Direct Observation - of POC contact details and accessibility Remedy Failure to satisfy this requirement after the 2nd notice from the CO, FAR clause 52.249-8(a)(2) will be actioned.

CPARS documentation.

5.

Maintaining licenses, registrations, insurances, and compliance with DOT requirements.

Failure to satisfy this requirement after the 2nd notice from the CO, FAR clause 52.249-8(a)(2) will be actioned.

CPARS documentation.

6.

Safety Maintained during operations

Receipt of Reports (e.g. Accident Report, VA Police Report etc) Remedy

CPARS documentation.

Incentive/Disincentive Rating Table

(+) Meet the acceptable performance definition as a condition for positive ratings in CPARS assessment.

Minimum SATISFACTORY rating for ALL TASKS.

(+) Meet the acceptable performance definition as a condition for positive ratings in CPARS assessment. Minimum THREE (3) or more TASKS with at least VERY GOOD or EXCEPTIONAL rating.

(+) Meet the acceptable performance definition as a condition for positive ratings in CPARS assessment. Minimum SATISFACTORY rating for ALL TASKS to include Exceptional and Very Good rating requirements described above.

(-) Does not meet the acceptable performance definition as a condition for positive ratings in CPARS assessment.

(-) Does not meet the acceptable performance definition as a condition for positive ratings in CPARS assessment.

B.5 CONTRACTOR PAYMENT REQUESTS

Contractor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Access the web site for more invoicing instructions: https://www.fsc.va.gov/einvoice.asp

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

Other instructions can be found on the web:

www.tungsten-network.com/customer-campaigns/veteransaffairs/

Payment requests may be impacted, along with the active status of the contract, if contractor fails to maintain SAM registration, has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract. Refer to FAR clause 52.204-13 for compliance requirements.

B.6 COVID-19 HEALTH REQUIREMENTS

Employee Physical Health: Contractor's employees are expected to be in good physical health and able to work in patient care areas without risk to the patients. No personnel shall be assigned to this contract who are not in good physical health or pose a risk to patients. Contractor's personnel who acquire a communicable illness shall not perform service under the contract and shall be free of illness before returning to work. All employees will be screened daily upon arriving on the VA Medical Center property, any contract worker complaining of or showing symptoms will be sent away and must quarantine for 14 days (unless they provide a Doctor’s note stating they are able to work and are not contagious).

If a contractor refuses screening, they can be denied access to the facility. 38 C.F.R. § 1.218(a)(1) vests the Secretary or his designee with authority to close facilities or portions of facilities that are under the charge and control of VA to the public. This includes the authority to prohibit contractors from entering VA facilities, if they refuse to undergo screening measures. Additionally, FAR 52.212-4(q) requires contractors to comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under contracts for commercial services and supplies.

The CDC states that employees, including contractors, with symptoms of influenza-like illness at work during a pandemic should leave the workplace. The CDC provides guidance for the workplace which OMB references in their COVID-19 guidance. The CDC recommends that employees who appear to have acute respiratory illness symptoms (i.e. cough, shortness of breath) upon arrival to work, or become sick during the day, should be sent home immediately. Additionally, if the employee is asymptomatic but tests positive, the employee should be sent home immediately. The responsible Contracting Officer must be notified immediately.

It is incumbent upon the contractor to familiarize themselves with Oklahoma’s state quarantine rules by visiting the latest information on the web. Suggested sites are listed below.

https://oklahoma.gov/covid19.html

B.7 VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For service contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any orders issued prior to this modification when performance has already commenced.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose.