36C25922Q0332 Sources Sought Notice.pdf

SUBJECT* Mar Cor Dialysis Water Purifier Maintenance

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 80111

SOLICITATION NUMBER* 36C25922Q0332

RESPONSE DATE/TIME/ZONE 05-11-2022 4:00 pm MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J065

NAICS CODE* 811219

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jim Lewis james.lewis114fbb@va.gov

PLACE OF PERFORMANCE

ADDRESS George E. Whalen VA Medical Center Salt Lake City, UT 84148

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS james.lewis114fbb@va.gov

Sources Sought Notice 36C25922Q0332

SOURCES SOUGHT SYNOPSIS ONLY

1. The Department of Veterans Affairs, Network Contracting Office 19, is seeking sources for a potential agreement to provide Mar Cor Dialysis Water Purifier Maintenance Services for the Salt Lake City VA Health Care System. See the attached Statement of Work (SOW) for more details.

2. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business or large business) relative to NAICS 811219 – Other Electronic and Precision Equipment Repair and Maintenance ($22 Million size standard). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought synopsis, a solicitation announcement may be published on Contract Opportunities or GSA. Responses to this Sources Sought synopsis are not considered adequate responses to the solicitation announcement.

3. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located at https://sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at https://vetbiz.va.gov/vip/.

4. This is a Sources Sought announcement ONLY and is NOT a request for proposals or quotes.

5. In response to this announcement, please provide the following information:

Company Name:

Address:

DUNS Number:

SAM Unique Entity ID Number:

Contact Name:

Phone No.:

Email:

Business Size Information (select all that apply):

� Small Business � Emerging Small Business � Small Disadvantaged Business

� Certified under Section 8(a) of the Small Business Act � HUBZone � Woman Owned � Certified Service-Disabled Veteran Owned Small Business � Veteran Owned Small Business � Large Business

6. This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from this response.

Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to james.lewis114fbb@va.gov on or before May 11, 2022 by 4:00 pm MST.

mailto:james.lewis114fbb@va.gov

PERFORMANCE WORK STATEMENT

SCOPE OF WORK:

The VA Salt Lake City Health Care System (VASLCHCS) has a requirement for a service contract on MAR COR Dialysis Water System Equipment. This will be awarded as a base plus four (4) option years, firm-fixed-price contract.

Contractor will provide preventative maintenance services in accordance with the material specifications of the equipment original equipment manufacturer (OEM), in order to ensure optimal working condition and lessen the likelihood of down time.

Contractor will ensure service personnel are factory trained and certified on the MAR COR Dialysis Water System Equipment listed below in Section 1. Training and certification documentation must be provided to the Contracting Officer’s Representative (COR), upon execution of the contract and as requested by the COR.

1. Covered Equipment

Equipment Name Serial Number/Brand Equipment Description

33355-WS01 1292546 CWP 102H

33355-WS02 1000605 CWP 102Supp 33355-MH01 1334003 Millenium HX 33355-MH02 1334123 Millenium HX 33355-MH03 1335416 Millenium HX 33355-MH04 1380299 Millenium HX 33355-MH05 1380356 Millenium HX

2. Schedule of Services Central Systems:

3. Portables

Qty Description Size Clin Part# Service Frequency Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1 System Performance Review Included SI0002 Monthly 1 1 1 1 1 1 1 1 1 1 1 1

2 Rebuild Carbon Head 1025 4000-0025 Annually 2

2 Carbon Filter Rebed, 10 cu.ft. 1005 I 4000-0052 Annually 2

2 Disinfect Membranes (Large Central) 4000-0060 Monthly 2 2 2 2 2 2 2 2 2 2 2 2

2 Clean Membranes (Large Central) 1005 L 4000-0062 SemiAnnually 2 2

2 Disinfect Loop (heat) 1005 O 4000-0064 Quarterly 2 2 2 2

1 CWP Year 1 Preventative Maintenane 1005 Kit P 4000-0091 Annually 1

1 Inspect & Replace RO PreFilter 1005 C SI5000 Monthly 1 1 1 1 1 1 1 1 1 1 1 1

1 Prefilter Included 1233955 Monthly 1 1 1 1 1 1 1 1 1 1 1 1

1 Inspect & Replace Pyrogen 1005 D SI5120 Annually 1

2 Filter, .2M, 20" Posiclear Included WT7002502A020SPD Annually 2

2 Rental DI Tanks, 14X47, 3.61 cu.ft. 1005 G 9200-1047 Quarterly 2 2 2 2

1 AAMI Water Test City Water 1011 B AAMI TEST Annually 1

2 AAMI Test RO Product 1011 C AAMI TEST SemiAnnually 2 2

2 Supplemental CWP Extended Coverage 1010 W 4000-0082 Annually 2

1 Annual Cleaning of Temperature Blending 1005 Valve H 4000-1101 Annually 1

1 Annual Calibration of Booster Pump 1005 J 4000-1102 Annually 1

Month of Service is provided to give an estimate of the frequency of service visits; service may or may not happen on the months shown and will depend upon when the service is due

Qty Description Part# Service Frequency Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

5 Portable Performance Review 1012 H 4000-0089 Monthly 5 5 5 5 5 5 5 5 5 5 5 5

5 Clean Portables (Multiple) 1012 C 4000-0097 Quarterly 5 5 5 5

5 Inspect & Replace RO Pre-Filter 1012 i SI5000 Monthly 5 5 5 5 5 5 5 5 2 5 5 5

5 Prefilter 5M, 10" Included ME40696 Monthly 5 5 5 5 5 5 5 5 2 5 5 5

5 Inspect & Replace 1 Carbon Block PT1G0-5120® Filter 1012 f 4000-0073 Quarterly 5 5 5 5

5 Filter Carbon Block PTG-520® Included 3027145 Quarterly 5 5 5 5

5 AAMI Water Test 1011 F AAMI TEST SemiAnnually 5 5

5 MILLENIUM HX Extended Coverage 1012 k 4000-0087 Annually 5

Month of Service is provided to give an estimate of the frequency of service visits; service may or may not happen on the months shown and will depend upon when the service is due

4. SCHEDULED MAINTENANCE:

A. The Contractor shall perform Preventive Maintenance (PM) service to ensure that equipment listed in the schedule performs in accordance with Section 5, CONFORMANCE STANDARDS. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. PM services shall include, but need not be limited to, the following:

1. Cleaning of equipment.

2. Calibrating and lubricating the equipment.

3. Performing remedial maintenance of non-emergent nature.

4. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn.

5. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying.

6. Returning the equipment to the operating condition defined in Section 5, CONFORMANCE STANDARDS.

7. Providing documentation of services performed.

8. Inspecting and calibrating the hard copy image device.

PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR.

Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are to be included within this contract, unless specifically stated in writing otherwise.

5. CONFORMANCE STANDARDS:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, and includes performance standards and specifications.

6. PARTS:

The contractor shall furnish and replace parts to meet the uptime requirements. The contractor must have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment.

7. DOCUMENTATION/REPORTS

The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each FSR must at a minimum document the following data legibly and in complete detail:

A. Name of Contractor.

B. Name of Field Service Engineer (FSE) who performed the services.

C. Contractor Field Service Report (FSR) Number/Log Number.

D. Date, Time, (starting and ending), Equipment Downtime and ours-On-Site for Service call.

E. VA PO#(s) covering the call, if outside normal working hours.

F. Description of Problem Reported by COR/User.

G. Identification of Equipment to be serviced:

INV. ID# Manufacturer’s Name, Device Name, Model #, Serial #, and any other Manufacturer’s identification #s.

H. Itemized Description of Service Performed (including Costs associated with after normal working hour services), including Labor and Travel, Parts (with part #s) and Materials and Circuit location of problem/corrective action.

I. Total Cost to be billed.

J. Signatures:

1. FSE performing services described.

2. VA Employee who witnessed service described.

K. Equipment downtime

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE

COR BEFORE SERVICE IS COMPLETED.

7. REPORTING REQUIREMENTS:

The contractor shall be required to report to Biomedical Engineering to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible FSR(s). The FSE shall be required to log out with Biomedical Engineering and submit the FSR(s) to the COR. All FSRs shall be submitted to the equipment user for an “acceptance signature” and to the COR for an “authorization signature”. If the COR is unavailable, a signed, authorized copy of the FSR will be sent to the COR after the work which can be reviewed (if requested or noted on the FSR).

8. PAYMENT:

Invoices will be paid in arrears on a monthly basis. Invoices will be uploaded electronically via Tungsten Network per VA requirements. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

Name of business concern and invoice date.

Contract number.

Purchase Order number.

Price, payment terms and any discounts, rebates or concessions that apply.

Delivery terms (FOB Destination).

9. ADDITIONAL CHARGES:

There will be no additional charge for time spent on the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

10. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COR, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

11. CONDITION OF EQUIPMENT:

A. The Contractor accepts responsibility for the equipment described in Section 1.

EQUIPMENT, in “as is” condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract.

12. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

A. The contractor must be OEM certified at the time of contract award and maintain valid certification throughout the lifetime of the contract. Official OEM certification documents must be provided to the CO with quote submission, and to the CO/COR when requested and/or whenever updated.

13. TEST EQUIPMENT:

Upon written request by CO/COR after award, the contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment, which is to be used by the contractor on VAMC’s equipment. This certification shall also be provided on a periodic basis when requested by the CO/COR. Test equipment calibration shall be traceable to a national standard.

14. INSURANCE:

A. Worker compensation and employer’s liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

B. General Liability. Contractors are required to have Bodily Injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

PERFORMANCE WORK STATEMENT