36C25921Q0831 Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Software License for VistA CPRS Interface Tool (Name brand or equivalent for SupraVISTA Brillians)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 80111

SOLICITATION NUMBER* 36C25921Q0831

RESPONSE DATE/TIME/ZONE 09-21-2021 4:00 pm MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7A21

NAICS CODE* 511210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300

Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist

Jim Lewis james.lewis114fbb@va.gov

PLACE OF PERFORMANCE

ADDRESS Oklahoma City VA HCS

921 N.E. 13th St

Oklahoma City OK

POSTAL CODE 73104

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS james.lewis114fbb@va.gov

EMAIL DESCRIPTION

DESCRIPTION

STATEMENT OF WORK

Oklahoma City VA Health Care System Brillians Software Facility Contract

A. GENERAL INFORMATION

1. This solicitation uses a Brand Name or Equal description of the SupraVISTA Brillians Clinical Cognitive Support System. The proposed system must meet patients’ and providers’ needs that are specific to VHA settings and provide clinical cognitive support features (clinical intelligence) and essential tools for efficiency and productivity.

The software is needed to:

• reduce clinical errors and improve patient safety using automated data analysis and better data visualization

• increase clinician productivity without compromising the quality of care

• help ALL clinicians in the health care system including: primary care providers, specialists, hospitalists, inpatient and outpatient nursing staff, clinical pharmacists, dieticians and more; to meet clinicians’ needs that are NOT met by the Computerized Patient Record System (CPRS).

2. Scope of Work:

The Contractor shall provide a Brillians license for the Oklahoma City VA Health Care System staff, which allows use of the licensed commercial, off the shelf software application on unlimited number of workstations by unlimited number of users, as well as product updates and technical support for the duration of the contract. The Contractor will also provide complete support of the application, from installation and configuration assistance to user training for the implementation to be successful.

Required Salient Characteristic:

• Must seamlessly and safely works with VHA’s electronic health record (VistA/CPRS).

• Must be able to be used along with CPRS with no negative impact on CPRS’ functionality.

• Must offer automated rule based analysis of clinical data at point of care, and work with

VHA’s existing IT architecture.

• Must provide automated alerts and problem-centric reports at point of care, which are central to patient safety, quality of care and provider productivity.

• Provide features such as:

1. Automated data analyze that looks at hundreds of data elements in patient’s chart and create a “short list” of items that need clinician’s attention (“Alerts”) to reduce the risk of clinical errors due to “missed finding.”

2. Problem-centric and System-centric views (“Reports”) that aggregate all the relevant data about a given medical condition or a body system, allowing the clinician to find all the information in one place rather than search for each desired element on different tabs of CPRS.

3. Prescription Writer

4. Letter Writer (interactive and batch mode)

5. Progress Note Writer

6. Task Manager

7. Data Mining

8. Medical Calculators

9. Medical Scales

10. Context relevant links to medical reference resources on the web (info buttons)

11. Extensive document search beyond what is provided by CPRS (e.g., Find documents by partial progress note and consult titles and search within text of the found documents).

3. Background: For patients to receive the highest quality care, our staff and clinicians must have access to the best tools available for treatment and documentation. Currently, our staff are limited to the search tools available within CPRS to execute chart reviews, batch-automate notes and letters for Veterans. A better automated feature is needed to reduce the administrative burden that is placed on clinical staff each day due to the limited features within CPRS.

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:

(a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number

(f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Department of Veterans Affairs, Network Contracting Office (NCO) 19 Rocky Mountain Acquisition Center, 6162 S. Willow Drive, Suite 300, Greenwood Village CO 80111, is seeking a potential qualified contractor to provide an unlimited license for SupraVISTA Brillians (or equivalent) VistA CPRS interface software, for Veterans Health Administration, Oklahoma City Health Care System, Oklahoma City, Oklahoma.

Classification System (NAICS) code for this acquisition is 511210 (Software Publishers) with a size standard of $41.5 million.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act and VAAR 808.002 (Class Deviation), Priorities for use of Department of Veterans Affairs (VA).

However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open solicitation may be published.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING

INFORMATION IN THE RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and DUNS Number.

2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Statement of Requirement (SOR) and past performance in providing this type of service. Include examples of prior completed Government contracts, references, and other related information.

This notice is to assist the NCO 19 in determining SOURCES ONLY.

This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

http://vip.vetbiz.gov/

Any response to this source sought from Interested parties must be received NLT September 21, 2021. Attention: Jim Lewis, Contracting Specialist. Email: james.lewis114fbb@va.gov.

mailto:james.lewis114fbb@va.gov.