36C25920Q0715 0001.docx

36C25920Q0715

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-17-2020 None 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25920Q0715 09-17-2020

X X X

X The purpose of this amendment for solicitation 36C25920Q0715 for Contracting Support Services located at Network Contracting Office (NCO) 19 is as follows:

a. To answer all submitted questions.

b. To update the solicitation in response to the submitted questions.

c. See continuation pages for answers and updated solicitation.

d. All other terms and conditions remain unchanged.

Mary Good Contracting Officer Questions and Answers

1. Is there an incumbent? If so, who is it? What is the contract number and dollar value? If there is an incumbent, when does the contract end and how many FTE’s are there?

The incumbent contractor is The Arcanum Group (SDVOSB). Current contract number is GS-10F-0324X 36C25918F4468. The total dollar value is based on the GSA scheduled pricing per labor hour, multiplied by the number of hours that each FTE is working. The contract expires on 9/26/2020. Currently there are two (2) FTEs with four (4) vacancies.

2. Regarding section 1.4.1 of the PWS, must both the Senior and Junior Level Contract Support Specialist candidates possess bachelor's degrees? Does it make more sense to specify acceptable bachelor’s degrees than trying to enumerate semester hours and providing college transcripts to verify hours? Given the short time to prepare this proposal, tracking down college transcripts to verify semester hours seems impractical.

Candidates must meet the requirements listed in section 1.4.1 which states “A bachelor’s degree from an accredited college or university is required”. The government must maintain consistency with Federal requirements therefore credit hours will stay how it is written.

3. Regarding PWS Sections 1.7.9 Travel and Section 4.1 Place of Performance, how often will travel be required? How often will support be needed in Oklahoma City, OK, Muskogee, OK, and Cheyenne, WY?

Section 1.7.9 is hereby removed from the PWS as travel is not necessary for contractor employees. Currently there is one FTE in Oklahoma City. The goal is for the all contractors and the main duty station to be in Greenwood Village.

4. Does our proposal need to include a signed copy of the SF1449? If so, should we include it in the Price Volume?

Yes. And also include a signed copy of all amendments as well.

5. Does our proposal need to include a copy of the Section B information (page 4 and 5 of the RFQ)? If so, should we include it in the Price Volume?

Yes, include it in the price volume.

6. Section 1.7.7 of the RFQ (page 8) requires an OCI plan. Which volume should we put it in, and if in the Technical Volume, will it be excluded from the page limit?

This can be submitted after award.

7. Section 3 of the RFQ (page 10) indicates that the contractor will work in a Government facility. During the COVID-19 pandemic will the contractors be permitted to work off-site? Is work under the same, or substantially the same work, being performed via telework due to the COVID-19 pandemic? Has the government provided a return to work date if telework is being preformed due to the COVID-19 pandemic?

The contractor will be required to go into the office for VA specific training and to establish telework eligibility and network access. This takes about two weeks. Following this period, if the Government employees are still working from home, the contractors will be eligible to do so as well. The standards of work whether it be in the office or via telework never change. Contractor employees shall provide their own computer equipment and must have PIV card readers. The return to office date is on a month by month basis, currently it is Oct 31 2020.

8. Section 4.1 of the RFQ (page 10) cites four possible work locations. Will the VA please provide the addresses for each location?

The main duty location is 6162 S. Willow Dr. Suite 300, Greenwood Village, CO 80111.

9. Section 4.3.2 of the RFQ (page 11) requires an QCP plan. Which volume should we put it in, and if in the Technical Volume, will it be excluded from the page limit?

This can be submitted after award.

10. Section B.3 PRICE/COST SCHEDULE (page 17) provides estimated hours for Junior and Senior Contract Specialists. Are these numbers for evaluations purposes, or do they represent the number of hours that will be required with the first Task Order issued under the IDIQ? If the latter, which VA work location(s) will need the FTEs, and if multiple sites please clarify how many Junior and Senior Contract Specialists will be required at each location. Is the VA using 2000 hours/person-year, such that the VA is requesting 5 Junior FTEs and 3 Senior FTEs? Should the contractor assume pricing is for Greenwood Village, CO?

These numbers are mainly for evaluation purposes as well will award each task order based on the current FTE needs. The Government is seeking recruitment for 4 FTE Juniors and 2 FTE Senior level for a 2000 hours/person-year basis. This is subject to change based on funding availability. Please note we expect the submitted pricing to be a fully burdened rate, the government will not be charged for hours in a week that are not worked by the contracted personnel. Contractor shall assume that the work is located in Greenwood, Village.

11. "Non-displacement of Qualified Workers" has been revoked. Are we correct in assuming this does not apply?

52.222-17 does not apply as it has been revoked and all mentions of it will be removed from the contract.

12. Section C.14 of the RFQ (page 45) includes the “Service Contract Labor Standards,” and the RFQ includes Wage Determinations (WDs) for Colorado and Oklahoma, but the labor categories requested are considered professional, and the WDs do not include those labor categories. Is the VA mandating that the SCA and WDs must apply, and if so, which Occupation Codes apply to each labor category?

Wage Determinations removed from contract.

13. RFQ Addendum to FAR 52.212-1 Instructions to Offerors, #1 (page 77 of RFQ) provides a 20-page limit for the Technical Capability/Approach and Past Performance sections. Section E.8 Factor 1 (page 81) provides a 15-page limit to the technical proposal. Should we assume the Past Performance section is limited to 5 pages? Please clarify the page limits.

Yes, technical proposal shall be no longer than 15 pages and past performance shall be no longer than 5.

14. Section E.8 Factor 1 of RFQ (page 81) asks that we include personnel being proposed to do the work. Does this mean the hours provided in Section B will be the actual hours requested in the first Task Order under the IDIQ? Are vendors required to provide resumes in the Technical Proposal, and if so, how many are required for each labor category, and will the resumes be counted in the total page count for the Technical section?

Currently the Government is seeking 4 FTE Juniors and 2 FTE Senior level. Resumes will be submitted after award for Government approval. The estimated hours are budget permitting; therefore, the Government may seek more or less resumes to review depending on budget.

15. Should the cost submission be submitted as a separate volume / attachment? May offerors provide a separate price volume with the filled-out provisions, reps/certs, signed 1449, etc.? Should all factors - Factor 1: Technical Proposal , Factor 2: Past Performance, Factor 3: SDVOSB/VOSB Status, and Factor 4: Price - be submitted in one file?

The pricing proposal can be submitted with the proposal package or separately, just be sure to adhere to the 15-page limit for technical and 5-page limit for past performance. One file for all is preferred.

16. Signed NDAs are not required to be provided with offers, correct?

Correct, this is something we will request before we onboard personnel.

17. Can we have 1099 contractors or is W-2 only accepted.

Only W-2 position, direct employees will be accepted.

18. Will the Government allow the work to be done at the contractor's facility with travel to Greenwood Village only when necessary?

No. The job is not virtual. Employees expected to come into the office daily.

19. Are Offeror's allowed to submit past performance references from our subcontractors/teaming partners to satisfy the past performance requirements? If so, how many subcontractor past performances may Offeror’s submit?

Contractor can utilize your sub-contractors past performance however please ensure that as an SDVOSB the contractor is in compliance with the limitations of subcontracting and performing at least 51% of the work. If subcontractors are to be utilized, then the contractor must demonstrate how they are going to meet the 51%.

20. Does the government anticipate award this fiscal year? Would the Government please consider an extension to the current due date in order for contractors to receive answers to questions and allow sufficient time to react accordingly?

The Government intends to maintain the Period of Performance and award this fiscal year. Given the intention to award within this fiscal year, the Government will not be extending the solicitation at this time.

21. Does the government intend to treat invoices for the resultant contract as fixed price as in the solicitation, or on a labor hour/T&M basis?

Contract will be paid on an hourly basis for each employee. These are fully burdened rates as stated above. This is not a Time and Materials contract.

22. The Period for Acceptance for Offers on page 73 states, “(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.” The Instructions to the Offeror on page 77 states, “Offeror shall make pricing and terms valid for a minimum of 120 calendar days from the solicitation closing date appearing in block 8 of the SF1449. Please clarify.

120 Days

23. Since offerors are being asked to propose personnel, it seems unrealistic for the Government to award a contract and have a contractor support team in place with all of the items identified above completed within 5 days. Will the Task Order that follows the IDIQ award allow for time to accomplish these things? Is there a transition period/CLIN for this?

There are currently 2 FTEs onboard now if the contractor chooses to utilize those individuals. The Government will allow the contractor 15 days to submit resumes and 30 days to fill the positions.

24. The RFQ has indicated that the majority of the contract support will be located in Greenwood Village, CO, with possibilities of support needed in Oklahoma City, OK, Muskogee, OK, and Cheyenne, WY. Are these alternate locations for long term support? Is it the VA’s intention to support those additional locations as additional Task Orders?

The intention is for all positions to be located at the Greenwood Village office. Please see updated PWS for removed locations.

25. Are the requirements / costing specified in the RFQ to be the initial Task Order under the IDIQ? When does performance begin?

The performance begins when to IDIQ is issued.

26. Please confirm that the cover, table of contents, attesting to SDVOSB Registration, Agreement of Terms, and Period of Acceptance are not considered part of the page count for the Technical Proposal.

All of the items above are not considered count for the technical proposal, SDVOSB and Agreement to terms can be located in the pricing section.

27. May the proposal font for graphics, tables, and text boxes be 8-point font?

No, please see 52.212-1 addendum.

28. Are there incumbents in the position(s) that are leaving or retiring?

Unknown as this is not a personal service contract.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. C ONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF.

___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(B

LOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CO

NTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25920Q0715 09-11-2020 Mary Good 303-712-5728 09-22-2020 10:00am MST 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 541611 $1 6.

5 Million X N/A X Department of Veteran Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

SUBMITTED ELECTRONICALLY

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page The contractor shall provide acquisition support services in accordance with the performance work statement for Network Contracting Office 19.

Period of Performance will be:

Base Year: September 27, 2020 - September 26, 2021 Option Year 1: September 27, 2021 - September 26, 2022 Option Year 2: September 27, 2022 - September 26, 2023 Option Year 3: September 27, 2023 - September 26, 2024 Option Year 4: September 27, 2024 - September 26, 2025 See CONTINUATION Page X X Mary Good Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

B.1.1.1. CONTRACTOR: Please Fill In Information Below:

Name:

Title:

Company:

Address:

Telephone:

FAX #:

E-mail address:

B.1.1.2. GOVERNMENT: Mary E. Good, Contracting Officer Department of Veterans Affairs Rocky Mountain Network NCO 19 Contracting 6162 S. Willow Drive, Suite 300 Greenwood Village, CO 80111 Telephone: 303-712-5721

FAX: 303-712-5850

E-mail: Mary.Good2@va.gov & NCO19Services1@va.gov

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (SAM), or

[N/A] 52.232-36, Payment by Third Party

B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] MONTHLY IN ARREARS

B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

• OB10/Tungsten e-Invoice Setup Information: (877) 752-0900

• OB10/Tungsten e-Invoice email: USClientServices@ob10.com

• FSC e-Invoice Contact Information: (877) 353-9791

• FSC e-invoice email: vafsccshd@va.gov

• The following two codes will be required when creating a vendor profile in OB10:

OB10 Buyer Number AAA544240062 Promo Code: VAPC7Y18

B.1.5. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided:

B.1.6. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract:

B.1.7. PERIOD OF PERFORMANCE: Services required herein shall be for the following time period:

Base Year: 09/27/2020 – 09/26/2021 Option Year 1: 09/27/2021 – 09/26/2022 Option Year 2: 09/27/2022 – 09/26/2023 Option Year 3: 09/27/2023 – 09/26/2024 Option Year 4: 09/27/2024 – 09/26/2025

B.2 PERFORMANCE WORK STATEMENT

CONTRACT SUPPORT SERVICE FOR NCO 19

1. DESCRIPTION OF SERVICES

1.1 INTRODUCTION. The Network Contract Office (NCO) 19 will utilize contractor support to ensure the completion of various customer requirements throughout the year.

1.2 SCOPE. The contractor shall provide qualified personnel to perform non-personal services in accordance with (IAW) the Performance Work Statement (PWS). The services include, but are not limited to the following: pre-award functions, price and cost analysis, preparation of award documents and supporting documentation, contract administration, contract close-out, and other non-inherently governmental functions.

1.3 OBJECTIVES. The following provides the overall functional objectives:

1.3.1 Acquisition Requirement. Contractor personnel shall:

1.3.1.1 Solicit, evaluate, negotiate, analyze, advise, close-out, and assist with awards and modifications on contracts for the procurement of supplies and services.

1.3.1.2 Research, analyze and review all applicable policies, guidance and regulations to support the customer and Government Contracting Officer in their decision making.

1.3.1.3 Provide procurement assistance, advice and guidance to the customer as requested. The contactor does not have approval authority. All advice and guidance shall be approved by the Government Contracting Officer In Accordance With (IAW) Federal Acquisitions Regulation (FAR) Part 7.503(c)(12).

1.3.1.4 Advise acquisition team as needed on price, cost, and/or financial related matters throughout the development of sourcing strategies and throughout the solicitation, evaluation, negotiation, and award of contractual actions for supplies and services.

1.3.1.5 Provide cost and price analysis recommendations as requested regarding independent government estimates.

1.3.1.6 Recommend business solutions for day to day contractual challenges.

1.3.1.7 Other specific tasks shall include: Acquisition strategy planning, requirements review, PWS/SOW development in collaboration with customers, synopsis and solicitation development, preparing mandatory contract file documentation, contract management and administration.

1.4 LABOR CATEGORY QUALIFICATIONS:

1.4.1 The contractor shall provide dedicated, full-time qualified personnel to manage and execute all aspects of work described in this PWS. The following skill sets are expected to support the tasks. A bachelor’s degree from an accredited college or university is required. Coursework must have included at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Education may not be substituted for required work experience.

1.4.2 All personnel shall be thoroughly familiar and proficient in the use of commercial software packages such as Microsoft Word, Excel, PowerPoint, SharePoint and Teams.

1.4.3 Senior Level Contract Support Specialist (GS 1102-11/12 or equivalent): At least four (4) years recent and relevant experience in Federal Contracting. Documented experience in and working knowledge of VA programs is preferred. The candidate shall have excellent writing skills and be able to communicate orally and in writing. The candidate shall be familiar with FAR and Veteran Affairs Acquisition Regulation (VAAR) based procurements. Resume submitted to the CO and CO concurrence is required prior to onboarding.

Duties required: The candidate shall be required to perform acquisition planning, solicit, evaluate, negotiate, analyze, advise, and assist with contract awards, post award administration and terminations on contracts for the procurement of supplies and services, including complex contracts and high dollar acquisitions. Work requires analysis and evaluation of certified cost and pricing data and other types of pricing information, including commercial item pricing, to determine price reasonableness, preparation of contract files and electronic documentation. The candidate shall prepare contracting recommendations for the Government Contracting Officer that require research and interpretation of evolving government regulations, policies, guidance and laws.

1.4.4 Junior Level Contract Support Specialist (GS 1102-7/9 or equivalent): At least two (2) years of recent and relevant Federal Contracting experience is necessary. The candidate shall be able to communicate orally and in writing. The candidate shall have excellent writing skills and be able to communicate orally and in writing. The candidate shall be familiar with FAR and will be required to become familiar with the VAAR based procurements. Resume submitted to the CO and CO concurrence is required prior to onboarding.

Duties required: The candidate shall perform routine contracting tasks, such as acquisition planning, preparing solicitations, proposal analysis and post-award activities in support of less complex government acquisitions. The candidate shall assist with the close-out of existing contracts as needed. Work includes preparing portions of less complex contractual documents and reading and interpreting basic procurement regulations, policies and directives to make recommendations to the Government Contracting Officer.

1.5. INHERENTLY GOVERNMENTAL FUNCTIONS. Tasks that are prohibited under this contract are listed in FAR Part 7.5 – Inherently Government Functions.

1.6 KEY PERSONNEL. All proposed personnel are considered key personnel. As such, any change in personnel will be subject to prior Government approval. The contractor shall minimize the effect and impact to the organization by strategically managing contractor personnel turnover to the greatest extent possible.

1.7 HUMAN RESOURCE MANAGEMENT.

1.7.1. Contractor Identification. Contractor employees shall clearly identify themselves as “Contractors” always in communications and representations. This shall include when in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with Government personnel, other Contractor personnel, or with the public. Contractor personnel shall wear a readily visible badge that clearly identifies them as Contractor employees.

1.7.2. Background Investigation. A criminal background check is required for all contract personnel working in Government facilities. Contract personnel must receive a favorable adjudication after investigation paperwork. All personnel working in Government facilities must complete finger printing and start background investigation paperwork prior to the start of performance or placement on the contract.

1.7.3. Non-Disclosure Agreements. To ensure the integrity of Government Contracting actions, all Contractor personnel shall execute a Non-Disclosure Agreement (NDA) before beginning work on the contract. This requirement will be upheld for any Contractor personnel added to the contract after the beginning of the original period of performance.

1.7.4. Personnel Qualifications. The Contractor shall provide qualified personnel at the start of the contract and throughout the contract period as needed that meet the stated qualifications in Section 1.4 Labor Category Qualifications.

1.7.5. Personnel Maintenance. The Contractor shall maintain minimal personnel turnover throughout the life of the contract and ensure continuation of services during prolonged personnel absences due to sickness, leave and voluntary or involuntary termination from employment such that impact to the Government is minimal. Once a Contractor is aware that an employee is leaving and will no longer support a task, the Contractor shall provide written documentation to the Contracting Officer (CO) and the Contracting Officer Representative (COR) within three (3) business days of the employee advising the Contractor of their intent to leave. The written notification shall include the date and time the position will be vacant, the reason the employee will no longer work on the task, anticipated replacement date, and what management action will be taken to ensure task completion. Any position vacancies shall not exceed fourteen (14) calendar days unless directed or approved, in writing, by the CO.

1.7.6. Replacement/Substitution. Prior to replacing/substituting key personnel performing on this contract, the Contractor shall provide a sufficiently detailed Qualification Summary/Resume of proposed personnel for Government approval/verification of education and experience requirements.

1.7.7. Organizational Conflicts of Interest (OCI). The Contractor shall provide an OCI Plan for detecting, disclosing, avoiding and mitigating OCI issues/risks involved in the performance of this contract. The plan shall identify any potential conflicts of interest and shall provide a process for dealing with any OCI that is identified during contract execution. The OCI plan shall disclose all cross-teaming arrangements and shall include a representation that there will be no “cross-talk” or information shared between the two affiliates regarding the contract. The OCI plan shall be submitted at time of award.

1.7.8. Removal of Personnel at Government Request. The Government may request removal (permanent or temporary) of contract personnel for security, safety or health reasons, upon discovery of fraudulent resume documentation, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person. The Contractor shall provide a sufficiently detailed qualification summary/resume of proposed personnel for Government coordination prior to replacing/substituting personnel under these circumstances.

2. SERVICES SUMMARY (See Table 1)

2.1. PURPOSE. The Services Summary lists performance objectives for the required services the Government will survey. The absence of any contract requirements from the Services Summary shall not detract from its enforceability nor limit the rights and remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services”, “Inspection” or “Default”.

2.2 COMPONENTS. The Services Summary states the performance objective (required service) and threshold (performance standard) in either a qualitative or quantitative fashion for each critical success factor.

2.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The Services Summary is the baseline used to develop the QASP. The Plan shall identify the audit methods and procedures the Government will use to evaluate the Contractor’s performance.

2.4 RIGHT TO SURVEY. The Government reserves the right to survey all services and requirements called for in this PWS IAW FAR Part 46 to determine whether the Contractor is meeting performance objectives and goals.

TABLE 1 – SERVICE SUMMARY

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The contractor will work in a Government facility. The Government will furnish or make available the required working space, equipment, and network access. The Government will not furnish the employee any equipment necessary to telework, this will be the responsibility of the contractor and shall include a working computer with internet and a PIV card reader.

4. GENERAL INFORMATION.

4.1 PLACE OF PERFORMANCE. The majority of the contract support will be located in Greenwood Village, CO with possibilities of support needed in Oklahoma City, OK. The goal is for all contractor personnel to be located at the Greenwood Village Office.

4.2 DELIVERABLES

4.2.1 Non-Disclosure Agreements (NDA). Reference Paragraph 1.7.2. Reports shall be submitted before employees begin their assignment and for each employee throughout the term of the contract.

4.2.2 Monthly Performance Activity/Status Report. The report shall be provided to the CO during the first week of each month. The Contractor shall provide monthly status reports of each employee as an attachment to all invoices to be considered for payment. The monthly report shall include, at a minimum:

· Contractor employee name

· Number of hours worked by the employee

· Actions completed

· Completed closeouts

· The contract number for each completed action

4.2.3 Weekly Performance Activity/Status Report. The report shall be provided to the CO during the first day of the week to account for the previous week worked. The monthly report shall include, at a minimum:

· Actions completed on a day by day basis

· Completed closeouts on a day by day basis

· The contract number for each completed action

4.3 QUALITY.

4.3.1. Quality Control. The Contractor shall develop, implement, and maintain a comprehensive inspection system that assures compliance with all requirements of this contract IAW FAR Part 46 Quality Assurance. The QC records of inspections shall prevent and ensure non-recurrence of defective services being performed, identify corrective procedures, and the nature of corrective action taken as appropriate. The Contractor shall submit to the CO an updated plan as changes occur.

4.3.2. Quality Control Plan (QCP). The Contractor shall develop a QCP that demonstrates how the Contractor shall maintain an inspection system acceptable to the Government covering the services under this contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in the Services Summary in Table 1.

DELIVERABLES – TABLE 2

4.4 SECURITY.

4.4.1. Identification Badges and Computer Access. The Contractor shall ensure that all information required for employee’s contract performance is obtained prior to the performance start date. Network Contracting Office (NCO) staff will assist the individual in obtaining Personal Identity Verification (PIV) cards and system access required to work on VA facilities.

4.4.2. Retrieving Identification Media. The Contractor shall retrieve and return all identification media, including PIV cards, when the contract expires or from employees who depart for any reason before the contract expires.

4.4.3. Disclosure of Information. The Contractor will not have access to classified information or Protected Patient Information. All information is considered sensitive and will not be disclosed outside the workplace. This includes proprietary data, passwords, “For Official Use Only” and “Source Selection Information”.

4.4.4. Contractor Security Requirements:

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA personnel regarding information and information system security.

Contractor Security Investigation Requirements Background Investigations (BI) are required to give employees routine access to a facility and to authorize access to VA/Federally owned information systems. This must be completed prior to the start date.

1. This is a federal law and is established under HSPD-12, FIPS Pub-201-1, EO 10450, and VA Directive 0710. This process is specific and required beyond any additional agency credentialing and vetting processes.

2. All contractor employees must submit the appropriate forms to the Contracting Officer, to begin the application process. The Contracting Officer will send the required documents or links to the documents to the vendor. Non-US citizens will be required to submit a copy of their e-Verify record.

3. Special Agency Check (SAC) is a process in which fingerprints are captured to establish the identity of an individual and determine if there are any outstanding actionable issues, as noted by the FBI. A SAC is needed as the initial requirement for the entire BI program.

a. Contact the Human Resources Department to schedule an appointment for courtesy electronic fingerprints at the nearest VHA or VBA facility. The Contracting Officer will identify the appropriate Security Office Identifier/Submitting Office Number (SOI/SON) numbers to be given to HR at the time of printing.

b. If the fingerprints are unidentifiable, you will be asked to have them retaken.

4. Contract employee(s) shall not commence working at VA facilities under contract, until the Contracting Officer receives an email notification from the VHA Security and Investigation Center (SIC) in Little Rock, Arkansas, confirming completion of the contractor employee’s documentation.

5. A National Agency Check with Inquiries (NACI) will only be initiated if you have cleared the adjudication process at the local level and all required documentation is received. The NACI is a position sensitivity designation of low risk.

6. The employee will receive an email notifying of entry into OPM’s e-QIP database. Once received, the employee shall follow the instructions in the email.

7. If there is missing information or further information is needed the contractor will be contacted.

8. The Contractor shall complete Background Investigation applications, for all employees. Failure of the Contractor to provide a complete application may result in termination of the contract for cause.

9. All Contractor employees and subcontractors requiring access to VA computer networks are required to complete VA's Information Security and Privacy Awareness Training (ISPAT) training annually. The courses required are Privacy Policy (HIPPA) and VA ISPAT Training can be obtained from the Talent Management System at https://www.tms.va.gov/plateau/user/login.jsp. Documented proof in the form of a certificate must be provided to the Contracting Officer. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract, and at the request of the VA, submit another employee for consideration. This training is required to be completed each year the employee is at working at a Government facility.

10. The contractor will notify the COR/CO immediately when their employee(s) no longer require(s) access to VA computer systems.

11. Failure to complete the EQIP process will result in possible termination of access. Any second BI request will require payment of the fees associated with reinitiating the NACI process from the Contractor.

4.5 LEGAL HOLIDAYS. The following Federal holidays are observed under this contract:

And any other day declared a federal holiday by the President of the United States.

4.6 OVERTIME/HOLIDAY TIME: Overtime is defined as any time worked in excess of 80 hours over a two-week period. Holiday Time is defined as any time worked on a Legal Holiday as listed in Section 4.5 above. Contractors may only work overtime or holiday time if it is specifically authorized in advance, in writing, by the Contracting Officer. No additional hours of overtime may be worked without express written authorization for each hour worked. Labor rates for overtime hours will not change from the standard labor rates applied to the contract for regular hours worked.

4.6.1. Overtime authorized by the CO will be allowed on a case by case basis prior to working any overtime.

4.7 SHUTDOWNS. In events, such as a facility shutdown due to severe weather or security issues, IAW FAR Clause 52.212-4(f), Excusable Delays, the Contractor shall work with the Government to determine payment terms and any payments will be subject to CO approval. For official holidays granted by Executive Order, the Government is not liable for the Contractor’s costs incurred for work at the locale affected by the shutdown. In all cases, if Government personnel are not available at the workplace to oversee Contractor activities, the Contractor personnel shall vacate the premises. Costs incurred for work will not be reimbursed, unless the option for alternate work locations or arrangements are specifically requested, coordinated with and approved by the CO.

4.8. NO EMPLOYEE STATUS. The parties agree that such personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. The relationship of the parties is not and shall not be construed or interpreted to be a partnership, joint venture, or agency. The relationship of the Parties is an independent contractor relationship.

4.9. NON-PERSONAL SERVICES. It is expressly agreed and understood that this is a non-personal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor or its employees are rendered in its capacity as an independent contractor. The Contractor shall be liable for their liability-producing acts or omissions. The Contractor shall maintain or require all employees performing under this contract to maintain, during the term of this contract, professional liability insurance issued by a responsible insurance carrier

4.10. OVERSIGHT OF SERVICE/PERFORMANCE MONITORING.

4.10.1. The services specified in this PWS may be changed by written modification to this contract. The modification will be prepared and approved by the VA Contracting Officer prior to becoming effective.

4.10.2. Contracting Officer: The Contracting Officer is responsible for the overall administration of this contract. The Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract.

4.10.3. Governing Law: This contract shall be governed, construed and enforced in accordance with Federal Law.

4.11. TELEWORK AND ALTERNATE WORK LOCATIONS

4.11.1. Adhoc Telework will be authorized for the following situations ONLY:

1. Inclement Weather

2. Issues with the Building / Building Closure

3. Other issues on a case-by-case basis on prior approval and agreement between the Contracting Officer, COR, and the contractor. APPROVAL FROM ANY OTHER GOVERNMENT PERSONNEL IN NCO 19 DOES NOT AUTHORIZE TELEWORK AND EMPLOYEE WILL BE CHARGE A FULL DAY OF LEAVE FOR TELEWORK NOT APPROVED BY THE CO.

4.11.2. See Attachment 1 of the PWS for the NCO 19 Adhoc Telework Policy – Contractor Personnel that each contractor must sign and turn in to the CO prior to authorized telework.

ATTACHMENT 1

NCO 19 ADHOC TELEWORK POLICY – CONTRACTOR PERSONNEL

GENERAL INFORMATION

· Adhoc Telework is a privilege and not a right. Adhoc Telework may be revoked temporarily or permanently if NCO 19 mission is not being met and patient safety is jeopardized.

· NCO 19 will not provide any equipment or supplies for you to telework.

· NCO 19 will not provide any reimbursement for connectivity to allow teleworking

· Adhoc Telework is authorized for the following situations only:

· Inclement weather.

· Issues with the building/ Building Closure

· Other issues on a case-by-case basis on prior approval and agreement by the Contracting Officer and the contractor.

· ADHOC TELEWORK WILL BE RESTRICTED AND APPROVED ONLY BY THE CONTRACTING OFFICER FOR THIS CONTRACT.

· Employees are required to update the appropriate staff calendar on the NCO 19 Share Point.

· If the calendar is not updated on a consistent basis, adhoc telework will not be approved.

· If connectivity to the VA Network cannot be accomplished within the first 30 minutes you must either come into your official duty station (office) or take leave.

· Must be logged into Skype/TEAMs and available. You cannot be marked “Busy” or “Do Not Disturb” unless you are on conference call.

· You must send an email to the Contracting Officer at the beginning of the day (start of your tour) and the end of the day (end of your tour). The beginning of the day email must detail what you plan to accomplish that day, and the end of the day email must detail what you actually accomplished that day. If at any time it is determined that work is not being accomplished, the ability to adhoc telework will be revoked.

· Tours of Duty

· Tours of Duty will be the same as the tour of duty listed for normal duty location.

Contractor Personnel Signature Date

Contracting Officer Signature Date

B.3 PRICE/COST SCHEDULE

Period of Performance: 09/27/2020 – 09/26/2021

Period of Performance: 09/27/2020 – 09/26/2021

Period of Performance: 09/27/2021 – 09/26/2022

Period of Performance: 09/27/2021 – 09/26/2022

Period of Performance: 09/27/2022 – 09/26/2023

Period of Performance: 09/27/2022 – 09/26/2023

Period of Performance: 09/27/2023 – 09/26/2024

Period of Performance: 09/27/2023 – 09/26/2024

Period of Performance: 09/27/2024 – 09/26/2025

Period of Performance: 09/27/2024 – 09/26/2025

GRAND TOTAL

*The minimum guarantee to be paid out during the base year of this contract is $2,500. The maximum limit to be ordered during the life of the contract is not to exceed $4,500,000.

36C25920Q0715

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