36C25919R0174-001.docx

36C25919R0174

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25919R0174 08-13-2019 Gabrielle Hawkins 303-712-5719 09-0 -2019

11:00AM MST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 238290 $15 Million N/A X 36C442 Department of Veterans Affairs Cheyenne VA Medical Center 2360 East Pershing Avenue Cheyenne WY 82001 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Submitted Electronically Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Contractor shall provide comprehensive maintenance and repairs on the Vertical Transportation Elevators at the Cheyenne VA Medical Center in accordance with the statement of work.

See CONTINUATION Page X X Mary Emily Good Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

Please fill in information below:

B.1.1.1. CONTRACTOR: Name

B.1.1.2. GOVERNMENT: Gabrielle Hawkins, Contracting Specialist Department of Veterans Affairs Rocky Mountain Network

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Telephone: 303-712-5719

FAX: 303-712-5800

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

c. Other [X] MONTHLY IN ARREARS B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

1. TUNGSTEN e-Invoice Setup Information: (877) 752-0900

1. TUNGSTEN e-Invoice email: USClientServices@ob10.com

1. FSC e-Invoice Contact Information: (877) 353-9791

1. FSC e-invoice email: vafsccshd@va.gov

1. The following two codes will be required when creating a vendor profile in TUNGSTEN:

· TUNGSTEN Buyer Number AAA544240062

· Promo Code: VAPC7Y18

B.1.5. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided:

B.1.6. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract:

B.1.7. PERIOD OF PERFORMANCE: Services required herein shall be for the following time period:

B.2 STATEMENT OF WORK

Elevator Maintenance Service Contract

I. SCOPE OF WORK

Contractor shall provide all maintenance, service and repairs of the Vertical Transportation (VTE) elevators at the Cheyenne VA Health Care System(CHCS).

II. SPECIFIC REQUIREMENTS

The contractor shall provide all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality control to perform elevator preventative maintenance, emergency repairs and assist a third-party contractor in the semi-annual, annual and five-year load test/inspections. Preventative maintenance will be accomplished weekly. Contractor shall inspect, test, calibrate and service the equipment, as required, in accordance with manufacturer, industry and statutory requirements in order to prevent premature equipment failures and to extend equipment life in accordance with the Performance Work Statement (PWS) and the following codes as listed:

a) ASME A17.1, Safety Code for Elevators and Escalators

b) ASME A17.2, Inspectors, Manual for Elevators and Escalators

c) ASME A17.3, Safety Code for Existing Elevators and Escalators

d) NEIT, Vertical Transportation Standards for Elevators, Escalators and Dumbwaiters

e) NFPA 70, National Electric Code.

A. The following performance levels shall be consistently maintained:

1. Floor indicator lights and directional arrows in the elevator lobbies and in the cars, shall be fully operational.

2. Elevator annunciation as originally installed or modified by contract shall be fully operational.

3. Fire recall and medical emergency recall shall be fully operational to include indicator lights.

4. Arrival and departure chimes shall properly indicate direction of travel

5. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

6. Leveling accuracy shall be maintained always. No more than 1/8-inch vertical elevation separation allowed for passenger elevators. No more than 1/4-inch vertical elevation separation allowed for freight elevators.

7. Opening and closing times, door close torques of all cars shall always be maintained within the limits of ASME A17.1 code with a minimum of stand open time consistent with traffic demands at each floor.

8. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe.

9. Ensure all electric eyes and/or door detectors are working at all times. Non-operational equipment shall be repaired within 24 hours. In no case shall the Contractor disable or disengage any of the door safety mechanisms.

10. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the Government Point of Contact (POC).

11. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

12. Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date and identification of all other data and shall be delivered together with an analysis of the tapes/disks to the POC.

13. Unless otherwise specified or required by code, quarterly the Contractor shall clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sill, door tracks and hangers.

B. SPECIAL CHCS REQUIREMENTS

For this contract, the Cheyenne VAMC requires that the Contractor shall supply one (1) full time (40 hours per week) Contract Employee dedicated to the preventive maintenance and routine repairs required under this contract. The full time Contract Employee shall be on site at the VAMC Monday thru Friday from 8:00am to 4:30pm. Should the full time Contractor Employee require additional assistance the additional personnel will first need to be authorized by the Contracting Officer or POC.

D. PREVENTIVE MAINTENANCE

The Contractor shall provide preventative maintenance service at weekly intervals on all elevators listed on the equipment list. The time interval between preventative maintenance checks shall be greater than five (5) days and less than ten (10) days from the previous service day. The Contractor shall inspect, test, calibrate, repair and service the equipment as required by the manufacturer, industry or statutory requirements to prevent premature equipment failures and to extend equipment life. This service may be performed separate from or in conjunction with other service.

The Contractor shall furnish all necessary parts, tools, data tags, and materials to conduct the preventive maintenance in an efficient manner. The Contractor shall provide qualified repair crews to meet the downtime requirements contained herein.

The contractor shall, during the first effective week of the contract, supply to the VA for approval by the POC a proposed preventative maintenance checklist which will be used by the contractor’s personnel.

Preventive maintenance shall be accomplished during normal business hours of 8:00am to 4:30pm, Monday thru Friday, except Federal Holidays. The Contractor shall provide to the POC a complete copy of the preventive maintenance checklist after each completed preventive maintenance.

The Contractor shall provide a written request to the POC at least 48 hours in advance to obtain authorization to shut down any elevator for preventive maintenance. When an elevator is shutdown it shall be tagged out in accordance with Occupational Safety and Health Administration (OSHA) and VA requirements.

F. MONTHLY FIREMAN RECALL TESTS

The Contractor shall conduct monthly fireman recall tests on all applicable elevators. Tests shall be completed outside normal business hours. The Contractor shall provide documentation to the POC monthly. The Contractor shall take any corrective action as necessary.

G. ANNUAL FIRE ALARM TESTS

The Contractor shall aid VA personnel or VA provided third party contractor for the purpose of conducting annual Fire Alarm Testing on all elevator recalls, shunt trips and associated detectors. Tests shall be completed outside normal business hours. The Contractor shall provide documentation to the POC after the test. The Contractor shall take any corrective action as necessary.

H. EMERGENCY REPAIR SERVICE CALLS

The Contractor shall provide callback services 24 hours a day, 7 days a week. Callback service is defined as a request by an authorized Government representative, either during or after normal working hours, to correct any elevator problem or condition. Callbacks during normal working hours consist of responding to an emergency elevator service call to take corrective action at the site within 1 hour for passenger entrapments and 2 hours for all other service calls. Callbacks outside of normal working hours consist of responding to an emergency elevator service call to take corrective action at the site within 1 hour for passenger entrapments and 4 hours for all other service calls. Emergent callbacks are not to take time away from preventive maintenance and other requirements required under this contract. Equipment malfunctions shall be corrected the same day that the service call is issued. If circumstances beyond the Contractor’s control preclude resolution of the problem that day, the Contractor shall notify the POC with an explanation of the delay and an assessment of the problem and a plan of action to effect repairs.

The Contractor shall provide a service ticket for each service call for the POC to sign. Service tickets shall identify the piece of equipment, description of problem, explanation of corrective measures taken, and the date and time the unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the POC. Failure to do so will result in non-payment for extra charge work.

Emergency service or repairs authorized by the POC, occurring after the normal hours of operation, are accomplished at the overtime-hourly rates specified in the pricing schedule. The Medical Center will be responsible for the premium portion of the overtime rate only. All overtime service calls shall be handled by only one mechanic, unless approved in advance by the POC. If regular time work must be carried over and the Contractor wishes to continue to work beyond the Medical Center’s normal hours of operation, authorization for overtime work must be obtained from the POC before proceeding.

I. ADDITIONAL GUIDANCE DURING MAINTENANCE AND REPAIRS

Additional Work The Contractor shall notify the POC to determine the appropriate action if any work or repairs required are above and beyond the routine preventive maintenance and repair covered by this contract.

Roof Accesses The Contractor shall ensure that all rooftop accesses to machine rooms be kept closed and locked. The Contractor shall not block open or leave rooms unattended.

Car Top Access The Contractor shall ensure that all elevator car top access doors be kept closed and locked while elevators are in service.

Hot Work The Contractor shall coordinate all hot work required for preventive maintenance and repairs with the POC and comply with all VA policies and procedures as well as obtain permit from the VA Safety Office.

Tag Out The Contractor shall tag out any elevator at any time that a shutdown for service and/or repair is expected to be longer than twenty (20) minutes. The contractor shall make tags in accordance with VA local station policy. Tags shall be placed at each elevator opening on each floor affected by the shutdown. The Contractor shall follow lock-out tag-out procedures to meet OSHA and VA requirements.

Out of Service Signs The Contractor shall provide magnetic “Elevator Out of Service” signs on each elevator door during maintenance and repairs. The signs shall be professionally made and not handwritten. Signs shall have a space to insert planned completion date and time. All elevators to be removed from normal operation shall be coordinated in advances with the POC.

Patient Services The Contractor shall ensure all equipment and materials will not impede, block or disrupt flow of traffic within the patient/staff corridors. Never will any materials or equipment be stored in such a manner that would prevent the medical center staff from responding to patient emergencies or disrupt patient services.

Material and Equipment The Contractor will not be responsible without additional payment to provide or replace floor coverings on the elevator car platform, repairs or replacement of the cab enclosure, hoist way enclosures, door frames and sills, machine room lighting or as may be recommended or directed by inspections firms, or by Federal, State, Municipal or other Government authorities when such work is outside normal maintenance requirements or the repair limits of this contract.

Incidental Charges The government will not be responsible for incidental charges including, but not limited to: parking, tolls, mileage, phone, etc.

J. INSPECTIONS

The Contractor shall assist and accompany any third-party elevator safety inspector(s) during the semi-annual and annual elevator inspections and performance tests required by ASME A17.1. These tests include the three-year load tests and the five-year tests. These tests will be performed under the direction of an appointed third-party elevator inspector having area jurisdiction and appointed under separate contract by the VA.

The Contracting Officer or POC will notify the Contractor of the dates the above inspections/tests will be performed within five (5) business days of receipt of notice that the inspection/test will be performed.

The Contractor shall furnish all labor and materials required to conduct the inspection/tests per the following:

1. The Contractor shall be responsible for furnishing all necessary equipment, weights, labor, and means of transportation throughout the medical center to various locations, as directed by the inspector.

2. The Contractor shall operate all elevators during the inspection/test under the direction of the third-party elevator inspector in order to complete the inspection/test.

3. The Contractor shall document all discrepancies and submit the discrepancy report to the POC not later than 2 calendar days after inspection/test. The Contractor shall coordinate with the POC concerning time frame for repairs.

K. SERVICE MANUALS / TOOLS / EQUIPMENT

The Contractor shall provide all tools, equipment, lubricants, hydraulic fluids and cleaning supplies necessary to perform the required work included in this contract. The VA medical center will not be responsible for providing tools, equipment, test equipment, laptops, service manuals or service diagnostic software to the Contractor. The Contractor shall provide all operational and technical documentation (such as: operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract.

Existing wire diagrams will be provided to the Contractor upon request. All existing wiring diagrams provided to the Contractor by the Medical Center shall remain as VA property.

L. PREVENTIVE MAINTENANCE PARTS

The Contractor shall provide all parts required during routine preventive maintenance under the price of the contract. Parts that are replaced shall be new or equivalent and are to be warranted against defects in material and workmanship for at least 90 days. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer. Parts replaced shall be itemized as monthly no-charge items on the Contractor’s invoice and shall be identified by part number listed on the manufacturer’s schematics or parts list.

M. REPAIR PARTS

The Contractor shall provide all parts required for repairs at a cost mutually agreed to between the Contracting Officer or POC and the Contractor. Parts that are replaced shall be new or equivalent and are to be warranted against defects in material and workmanship for at least 90 days. Major components replaced shall be warranted against defects in material and workmanship for at least one (1) year. Should parts not be available immediately, the contractor will notify the Contracting Officer or POC and provide an estimated time of receipt of the part(s). Parts removed and replaced shall become the property of the government. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

N. ENGINEERING UPDATES

The Contractor shall incorporate any and all engineering updates from manufacturers for each piece of equipment under the price of this contract. All engineering updates shall be performed during the specified periods of coverage and shall normally occur during routine preventive maintenance.

O. CHECK CHART AND REPORTS

The Contractor shall provide a check chart for each elevator in each machine room and shall be in plain sight. The check chart shall identify each elevator component, required maintenance or testing frequency as well as entries of completion. The Contractor shall always keep the check chart updated and shall have the check chart initialed and dated by the Contractor’s employee.

The Contractor shall provide an electronic written report to the POC at the end of each week and immediately after each unscheduled visit. The report shall identify full name of Contract employee(s) performing work, date work performed, actual time started and work time ended, each elevator serviced, the location, maintenance work performed, repairs needed, replacement part/s installed ordered and overall assessment of the elevator. The Contractor shall report any oil/fluid usage on each report. The Contractor shall notify the POC of all projected downtime.

P. WORK SCHEDULE AND FEDERAL HOLIDAYS

All preventive maintenance shall be conducted during normal business hours Monday thru Friday from 8:00am to 4:30pm excluding the following Federal Holidays:

Federal Holidays New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Q. QUALITY ASSURANCE SURVEYANCE PLAN

1. The POC will evaluate the Contractor’s performance monthly against performance standards established in the PWS. Evaluations will be to the extent practical to assure the contractor provides quality services IAW the requirements of the contract. Evaluations could be validation of contractor supplied performance data. In addition, evaluations can be used as analysis of Customer feedback for performance trends and validation that customer concerns are resolved in a timely manner.

2. If at any time the POC receives indicators (e.g., valid customer complaints or notes performance standards are not being met) that the Contractor’s performance is less than acceptable, the POC will investigate to determine if this is a onetime issue that has been promptly corrected, or if the discrepancy is systemic in nature. If the issue is determined to be an isolated occurrence, the POC will continue with monthly evaluations. If the issue is recurring and systemic in nature, the POC will notify the Contract Employee to have the issue corrected and the POC will perform more frequent evaluations.

3. If a systematic problem cannot be corrected between the POC and the Contract Employee, the POC will notify the Contracting Officer to contact the Contractor to correct the problem. The POC will submit to the Contracting Officer the specific deficiency to the requirement, the date and time it was discovered. The Contractor will be given two (2) working days after notification from the Contracting Officer to correct the deficiency in accordance with requirements of the contract. Deficiencies that cannot be corrected within two working days will be reported to the Contracting Officer.

R. SURVEILLANCE STANDARD

The Performance Standard set forth in the PWS is the standard the Contractor must meet for services to be deemed acceptable. The Government may require re-performance of nonconforming services at no additional cost to the government. The Government reserves the right to refuse acceptance of nonconforming services. In no case shall the Government’s right to inspect services under the inspection provisions of the contract be prejudiced.

S. BADGES AND PARKING

1. All Contractor personnel are required to wear identification (I. D.) badges issued by the VA CHCS during the entire time they are on VA Facilities grounds. The process includes a background check. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel.

2. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking is available on a limited basis on the Medical Center campus. A parking pass shall be issued at time of award. The VA will not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

T. ACCESS TO TECHNICAL SUPPORT

To limit/reduce the downtime of the elevators, the Contractor’s mechanic shall have direct unlimited access to manufacturer’s technical support for the equipment, at no additional cost to the Government. The assigned mechanic shall have direct unlimited access to manufacturer’s technical support throughout the life of the contract. This requirement shall apply to any additional equipment that may be added to this contract by modification.

Specific Mandatory Tasks and Associated Deliverables: Contractor shall maintain the equipment listed on the Equipment Listing Appendix “A” hereof in good operating condition per the following specifications throughout the term of the contract agreement:

U. RESPONSIBILITIES OF THE CONTRACTOR

For the equipment listed and the agreed upon contract cost, the contractor shall provide the specified services necessary to maintain the equipment in good operating condition and to support and assist in a third party annual and/or semi-annual inspection and testing. This service is further defined below:

A. Maintenance

1. Lubrication All parts of the machinery and equipment requiring lubrication should be lubricated at regular periodic intervals with lubricants of a grade as recommended by the manufacturer. The use of excessive amount of lubricant should be avoided.

2. Guide Rails Guide rails, except those of elevators equipped with roller or other guiding members not requiring lubrication, should be kept well lubricated, but an excess of lubricant should be avoided. Rails on which lubricant is used should be cleaned down at least once a year. Where necessary, a non-flammable or high flash point solvent should be used to remove excess lubricant, lint and dirt which will accumulate on them and which presents a hazard in case of fire in the hoist way. Where sliding type safeties are used, it is important that guide rail lubricants, or pre-lubricated or impregnated guide shoes gibs where used, be of a type recommended by the manufacturer of the elevator which will not reduce the holding power of the car safety. Rush preventative compounds such as paint, mixtures of graphite and oil and similar coatings should not be used as they may interfere with an in many cases prevent proper operation of the car safety. If it is considered necessary for any reason to use any of these substances, the manufacturer of the elevator will be consulted before applying the substance. The VA will be given a written statement from the manufacture that they were contacted, and approval was given.

3. Oil Buffers The oil level should be checked at least once a month and the buffer kept full to the level indicated by the manufacture. The manufacturer of the buffer should be consulted as to the proper grade of oil to be used in the buffer. Buffer plungers shall be kept clean and shall not be coated or painted with a substance which will interfere with their operation.

4. Controller Contractors and Relays Controller contractors and relays shall be kept clean and free from dirt and should be lubricated where necessary as recommended by the manufacturer (MONTHLY).

5. Car Safety Mechanisms All moving parts of car-safety mechanisms should be kept clean and free of rust and dirt and should be lubricated at frequent intervals. This is especially important where the equipment is exposed to water or corrosive vapors or excessively damp conditions. Corrosion or rusting of the parts may prevent operation of the safety (MONTHLY).

B. General Maintenance Requirements

1. Hoist ways and Pits – Hoist ways and pits shall be kept clean and free of dirt and rubbish and shall not be used for storage purposes. Water should not be allowed to accumulate in pits. If the contractor’s personnel find standing water in the pits, the VA shall be notified immediately in order that the standing water can be pumped out and the drain cleared (MONTHLY).

2. Machine Rooms – Machine room floors shall be kept clean and free from oil or grease. Articles or material not necessary for the maintenance or operation of the elevator shall not be stored therein. Flammable liquids having a flash point of less than one hundred ten degrees (110) Fahrenheit shall not be kept in such rooms (MONTHLY).

3. Tops of Cars – the tops of cards shall be kept clean and free from oil or grease and shall not be used for storing lubricants. Material not required for the operation of the elevator shall not be stored or carried on top of elevator cars (MONTHLY).

4. Painting – Care should be used in the painting of the equipment to see that it does not interfere with the proper functioning thereof. This is especially important in the case of governors, car safety parts and buffer parts. These parts should be tested for proper operation after completion of painting (YEARLY).

C. Lights Call Button, Floor Indicator (Voice) and Indicator Lights – The contractor shall weekly check all call buttons, Floor Indicators (Voice) and indicator lights and replace/repair any lights that are not operative within 24 hours of that weekly check.

Interior Car Lights – Replacement or repair of the interior car lights shall be the responsibility of the VA, however, if the contractor notices that the lights are not illuminated, the contractor shall inform the VA of that condition.

D. Fans Al elevator equipped with fans shall have the fans checked weekly for proper operation and all fans shall be kept in operating condition and shall not be turned off for any reason for any period except to provide maintenance to those fans.

E. Preventative Maintenance (PM) Contractor personnel will provide preventative maintenance service at weekly intervals. The time interval between preventative maintenance checks shall be greater than five (5) days and less than ten (10) days. Contractor shall inspect, test, calibrate, repair and service the equipment, as required by the manufacturer, industry or statutory requirements, to prevent premature equipment failures and to extend equipment life. This service may be performed separate from or in conjunction with other service.

The contractor shall, during the first effective month of the contract, supply to the VA for approval by the Contracting Officer or their representative, a proposed preventative maintenance (PM) checklist which will be used by the contractor’s personnel during their PM visits.

PM service calls will be scheduled in consultation with the VA to take place during the normal duty hours and at the convenience of the VA. The VA will be given two (2) complete copies of the PM checklist after each PM is completed.

ENGINEERING UPDATES

This Service Contract shall include responsibility on the part of the contractor to incorporate updates which ensure performance to current product specifications. This service shall be performed during the specified periods of coverage and shall normally occur during PM. If the contractor is not a factory authorized vendor, he shall still be required to incorporate the Engineering updates to the equipment as recommended by the factory, at no additional expense to the Government.

LABOR SERVICE

Labor service provides labor for preventative maintenance, repairs, and call back service. The contractor shall have a telephone number where he can be reached or a message left twenty-four (24) hours per day, seven days per week.

Upon arrival at the VAMC, during normal business hours, the contractor’s personnel shall stop at the boiler plan (Building 12) and log-in to a book provided and pickup keys. When work is completed, the contractor’s personnel shall log-out and return the keys and leave service/PM tickets for work performed that day.

PREVENTATIVE MAINTENANCE SERVICE

Preventative maintenance service shall be accomplished during Cheyenne VA Health Care System normal business hours (8:00 AM – 4:30 PM, Monday thru Friday, except Federal holidays), unless a change in working hours is requested and approved prior to the service being performed.

REPAIR SERVICE

Prompt emergency service shall be provided in response to a request by telephone or otherwise from (1) the Contracting Officer, (2) Chief, Engineering Service, and/or (4) their designee. The response time shall be within ONE (1) HOUR after notifying the contractor of the problem. This requirement shall be interpreted to mean that after the contractor is notified, he shall be on-site within the specified time-frame with the proper tools, equipment, and parts as appropriate for the problem as described unless the VA agrees to another time-frame prior to the time when the contractor is due. The emergency response time-frame remains the same twenty-four (24) hours per day, seven (7) days per week, three-hundred sixty-five (365) days per year.

PARTS SERVICE

Parts service provides for replacement parts found to be defective while servicing the equipment. Parts that are replaced under this contract shall be new or equivalent and are to be warranted against defects in material and workmanship during the terms of this agreement or 90 days, whichever is longer. Parts removed and replaced shall become the property of the contractor cost of parts shall be borne by the contractor. Should parts not be available immediately, the contractor will notify the POC and/or his/her designee. The contractor will obtain these unavailable parts in the most expeditious manner available at no additional cost to the Government.

LEVELING

The contractor shall during his weekly checks assure that the elevators level at each opening to not more vertical elevation separation than ¼ inch for freight elevators and not more than 1/8 inch for passenger elevators.

ELECTRIC EYES

The contractor shall check and inspect all electric eyes and crash bar safeties weekly for proper operation. Any found not to be in proper working order shall be repaired within 24 hours. In no case shall the contractor disable or disengage any of the door safety mechanisms.

TAGGING

The contractor’s personnel shall be required to tag out the elevators at any time that they are shut down for service and/or repair for any period longer than twenty (20) minutes. The contractor shall make tags in accordance with the example provided and these tags when used shall be placed at each elevator opening and each floor affected by the shutdown.

SHUTDOWNS

The contractor shall give a written request at least 48 hours in advance to obtain authorization to shutdown elevators for maintenance. This authorization shall be requested by the Chief, Engineering Service or his designee. When an elevator is shutdown it shall be tagged in accordance with the tagging paragraph listed above.

INSPECTIONS AND TESTING

The contractor shall provide all labor, supplies and load weights, expertise and supervision necessary to support and assist a complete independent inspection and safety test on Government owned Vertical Transportation Units (VTU) which include elevators, dumbwaiters, wheelchair lifts and cart lifts. Contract participants are Government owned medical facilities and unless specified all terms and conditions of the contract apply to all listed participants.

EXCLUSIONS

External electrical repairs-electrical repair shall be construed as the point at which electrical service is provided by the VA i.e. cord cap or service disconnect.

SCHEDULE FOR DELIVERABLES

1. Preventative Maintenance Checklist – Contractor shall provide a proposed PM visit. Upon award, this checklist will be prepared and sent to the POC along with any recommendation for system improvement after each PM is completed. To be given to the POC before leaving the hospital the day the PM’s are completed.

Failure to provide the above required PM Checklist will result in delay of payment.

2. Original Equipment Manufacturer (OEM) Updates – The Contractor shall provide to the POC of any original equipment manufacturer (OEM) updates and will incorporate updates which are required by the OEM to ensure performance to current product specifications. OEM updates shall be accomplished during PM visits. The contractor shall inform the POC of any optional updates provided by the OEM, and offer to provide these to the Government. The price for the update will be negotiated at the time of offer by the Contracting Officer.

a. Service Report – Contractor will provide a service report, which includes both the contract number and the purchase order number on it, each time the contractor accomplishes a PM. The contractor will use the approved PM checklist for accomplished PM service reports. lack of service report will result in non-payment.

b. Service Log – A service log shall be maintained for each piece of equipment listed in this contract, in the area accessible to and agreed upon by the using service, contractor and POC. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel will log out by entering the time of departure and ensuring that all required information is written in the log.

B.3 PRICE/COST SCHEDULE

01 October 2019 to 30 September 2020 Provide elevator maintenance services in accordance with the Statement of Work

01 October 2020 to 30 September 2021 Provide elevator maintenance services in accordance with the Statement of Work

01 October 2021 to 30 September 2022 Provide elevator maintenance services in accordance with the Statement of Work

01 October 2022 to 30 September 2023 Provide elevator maintenance services in accordance with the Statement of Work

01 October 2023 to 30 September 2024 Provide elevator maintenance services in accordance with the Statement of Work

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l)…