36C25919Q0560-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Clinic Promotional Materials 80111 36C25919Q0560 09-12-2019 N 323111 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Loretta Schmidt Loretta.Schmidt@va.gov 303-712-5794

VASDC/EDOS

1st Ave. No. of 22nd Street, Bldg. 37 Door 14 Hines, IL 60141

USA

Loretta.Schmidt@va.gov Request for Quote (RFQ) #: 36C25919Q0560 Clinic Promotional Materials

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm MST, September 9, 2019.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Loretta.Schmidt@va.gov no later than 3:00pm MST, September 12, 2019.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

1. This is a Request for Quote (RFQ) and the solicitation number is 36C25919Q0560. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

1. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-05 effective August 13, 2019.

1. The North American Industrial Classification System (NAICS) code for this procurement is 323111 with a small business size standard of 500 Employees. This solicitation is a 100% set-aside for Veteran Owned Small Businesses.

1. List of Line Items;

GRAND TOTAL

1. Description of Requirements for the items to be acquired (salient characteristics) – See Statement of Work.

1. Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the following location:

VASDC/EDOS

1ST AVE. NO. OF 22ND STREET

BLDG. 37 DOOR 14

HINES, IL 60141

Attention: John F. Burke, Jr.

1. 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

7. Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

7. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

7. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

7. Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

3. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

3. Clearly identify the item by-

1. Brand name, if any and

1. Make or model number,

3. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

3. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

7. Any award made as a result of this solicitation will be made on an All or Nothing Basis.

7. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

7. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

7. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

7. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

7. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

7. Submission of quote shall include the following volumes:

(I) Price and (II) Proof of Meeting the Special Standards of Responsibility

Volume I – Price (utilizing format of paragraph (v) above)

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume II – Proof of Meeting the Special Standards of Responsibility

The offeror must provide proof of the capability of meeting all the requirements as identified in the Statement of Work.

(End of Addendum to 52.212-1)

1. 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) This is FAR Part 13 acquisition utilizing Price-Only with Special Standards of Responsibility. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and special standards of responsibility. The following factors shall be used to evaluate offers:

Price – The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the special standards of responsibility shall not be selected regardless of price.

Special Standards of Responsibility – The offeror must have the capability of meeting all requirements as identified in the Statement of Work.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the review in the most effective manner. Specifically, the Government may first sort the quotes of all Offerors by price from lowest price to the highest. Thereafter, the Government will review the special standards of responsibility of the lowest priced quote only. If the lowest priced Offeror’s special standards of responsibility are determined to be acceptable and meets the requirements, the Government may make award to that Offeror without further reviews of the remaining Offerors’ special standards of responsibility. If the lowest priced Offeror’s is determined to not meet the special standards of responsibility, then the Government may review the special standards of responsibility for next lowest priced quote, and so on, until the Government reaches a quote that is determined to meet the special standards of responsibility requirements.

(End of Addendum to 52.212-2)

1. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with the offer.

1. 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

1. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

1. Additional contract requirements or terms and conditions:

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

1. The Defense Priorities and Allocations System (DPAS) does not apply.

1. Date and Time offers are due to Loretta.Schmidt@va.gov by 3:00pm MST, September 12, 2019.

1. Name and email of the individual to contact for information regarding the solicitation:

Loretta Schmidt Loretta.Schmidt@va.gov

STATEMENT OF WORK (SOW)

09/03/2019

1. Contract Title. Rocky Mountain MIRECC Clinical Core Promotional Products

2. Background.

Suicide Prevention is the Department of Veterans Affairs (VA) top clinical priority. VA aims to reach all Veterans, including those who receive their health care in the community, in order to reduce the overall Veteran suicide rate. Bringing the expertise of VA researchers and clinicians to community providers who treat Veterans will help achieve this goal.

The Rocky Mountain Mental Illness, Research, Education, and Clinical Center (RM MIRECC) for Suicide Prevention conducts research, education and clinical work aimed at preventing suicide among Veterans. The Clinical Core of the RM MIRECC houses two important programs that support this mission.

The VA Suicide Risk Management Consultation Program (SRM) was launched in 2013 for VA providers and is now expanding to offer consultations to community providers who treat Veterans outside VA. The program provides free expert consultations to mental health professionals, primary care providers, and care coordinators. Consultation activities range from specific clinical advice to sharing resources and building evidence-informed skills relevant to Veteran suicide risk management. The SRM supports providers with real-time coaching and feedback as they acquire and implement these skills. The SRM aims to benefit all Veterans at risk of suicide regardless of where they access health care services.

One important topic of consultation is suicide postvention, which refers to the organized response that occurs after a suicide loss, designed to support to those exposed and impacted by the suicide. When conducting consultation related to postvention, SRM provides Uniting for Suicide Postvention (USPV) resources. The SRM and USPV programs are both overseen by the Clinical Core of the RM MIRECC for Suicide Prevention.

3. Scope.

The contractor shall work directly with RM MIRECC staff to design and produce promotional products for distribution to VA and community providers/agencies serving Veterans. Existing SRM and USPV brand identity graphics shall be used for this work. No new branding shall occur.

The contractor shall rely on the expertise of the RM MIRECC team to approve all promotional materials.

The contractor shall produce all content and manage all promotional accounts, budgeting and payment. The contractor shall provide a performance appraisal (referenced below). The contractor shall provide the RM MIRECC with all raw materials (e.g., files, etc.) associated with the content developed as part of this contract.

4. Specific Tasks.

4.1 Provide graphic design services for product design within cost estimates. Graphic design services shall be available between each order to finalize product appearance towards the program purpose as needed. The products shall include: pens, notepads, tote bags, and magnets.

There shall be the opportunity for a one-hour discussion between the VA and the contractor and/or designer before each order and three rounds of edits after the discussion to finalize appearance of the products, as needed.

4.2 Produce the products.

Sample product features:

· Notepad: 2.75’’ x 3’’ Post-It Notes, 25 sheets, 4 color process on white paper

· Tote Bag: 15’’ x 15.5’’, cotton, 4 color process

· Pen: Imprint area of 1.75’’ x 5/8’’, push-button retractable gel pen, rubber grip

· Magnet: Flat rectangular magnet, 3’’ x 1.5’’, 4 color process

· Brochure: 80# gloss text, 17.25’’ x 8.75’, score & fold ½ to 8.635 x 8.75

· Postcard: 100# gloss cover, 4x6 final size

Example of similar products for pricing purposes:

Notepad: Tote Bag:

Magnet: Pen:

Brochure (4-sided):

Postcard:

4.3 Products are required to be shipped to the following location:

VASDC/EDOS

1ST AVE. NO. OF 22ND STREET

BLDG. 37 DOOR 14

HINES, IL 60141

Attention: John F. Burke, Jr.

5. Performance Monitoring Conference call meetings shall be conducted weekly to monthly as indicated by phase of project to plan/monitor the progress of the project, and review and discuss design and production details and other topics as needed.

The VA shall require a sample of the product prior to large productions or if there are any changes to the product between productions.

6. Security Requirements There are no Security concerns or requirements as this contract requires the production of physical products.

7. Other Pertinent Information or Special Considerations.

Option Periods:

a. Option Period 1- Option Period for the same product design and production.

8. Risk Control If for any reason the products are found to be faulty (e.g., color wear or flaking) from normal storage or use, the remaining undistributed products shall be returned and refunded or replaced at the Vendor’s expense.

9. Place of Performance.

All production of the product shall be completed at the contractor’s site and then shipped via pallet and/or individual boxes to the VA’s delivery location as included in Paragraph 4.3 above.

10. Delivery Schedule.

By the end of the third month of the contract, the contractor and VA shall have finalized the design of all products. By the end of the sixth month, at least 2/3 of the total quantity of each product shall have been shipped to the location included in Paragraph 4.3. The remaining 1/3 of the total quantity of each product shall be shipped by the end of the contract base year.

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