36C25919Q0322-000.docx

36C25919Q0322 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 S Fort Riley Custodial Services 80111 36C25919Q0322 05-22-2019 N 561720 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Dana Western Dana.Western@va.gov Department of Veterans Affairs Member Services 610 Warrior Road Fort Riley, KS 66442 United States Combined Synopsis/Solicitation for Fort Riley Custodial Services

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation number 36C25919Q0322 is issued as a request for quote (RFQ).

3. This acquisition is set-aside for 100% Service Disabled Veteran Owned Small Business (SDVOSB). The North American Industry Classification System (NAICS) code is 561720 – Janitorial Services.

4. FAR Clauses 52.212-1, 52.212-2, 52.212-4 and 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of an unrestricted Firm Fixed Price (FFP) contract resulting from this solicitation.

5. Description of services: In accordance with the Statement of Work (SOW) and price schedule, the Contractor shall price custodial (janitorial) services for the VHA-Member Services located on Fort Riley, KS.

6. Period of Performance (POP): The POP shall be from the date of award for a one eight-month base-year period with a possible 12-month option year; depending on if the site is demolished after 02/2020.

7. See Addendum to 52.212-1 Instructions to Offerors on the attached RFQ document for information on what to submit with your offer.

8. Offers are due 22 May 2019 @ 2 PM EST. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than 15 May 2019 @ 2 PM EST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

9. Submit offers or any questions to the attention of Dana Western via email to: dana.western@va.gov

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10.

THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS

PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING 14.

METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b.

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.2

12-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23,

24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

702-19-3-2381-0027 36C25919Q0322 05-08-2019 Dana Western

(303) 712-5840 05-22-2019

2 PM EST

36C259 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 x x Y 561720 $18 Million X N/A X Department of Veterans Affairs Member Services 610 Warrior Road Fort Riley KS 66442 36C259 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Electronic Payment Requests Submit Invoice at:

http://www.fsc.va.gov/einvoice.asp

See CONTINUATION Page Fort Riley Custodial Services Period of Performance:

Base: 07-01-2019 to 02-29-2020 Option Year 1: 02-29-2020 to 02-28-2021 Site Visit Information:

Date: 05-14-2019 Time: 1000 CST Location: 610 Warrior Drive, Ft.

Riley, Ks 66442 POC: Rick Postlewait / 785-633-6679 or 785-320-3359 See CONTINUATION Page

LOA #: 702-3690162-2381-854100-2580 SPG0A00A7

2237#: 702-19-3-2381-0027 x x x one Erica A Blake

VA-VHA-SAOW-2019-B0D0EABF

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Erica A. Blake / erica.blake@va.gov

Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Electronic Payment Requests

Submit Invoice at:

http://www.fsc.va.gov/einvoice.asp

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE

Item Information – BASE YEAR

Contract Period: Base POP Begin: 07-01-2019 POP End: 02-29-2020

Contract Period: Base POP Begin: 07-01-2019 POP End: 02-29-2020

Contract Period: Base POP Begin: 07-01-2019 POP End: 02-29-2020

Contract Period: Base POP Begin: 07-01-2019 POP End: 02-29-2020

Contract Period: Base POP Begin: 07-01-2019 POP End: 02-29-2020

BASE YEAR TOTAL $___________

B.2 SCHEDULE CONTINUED

Item Information – OPTION YEAR ONE

Contract Period: Base POP Begin: 02-29-2020 POP End: 02-28-2021

Contract Period: Base POP Begin: 02-29-2020 POP End: 02-28-2021

Contract Period: Base POP Begin: 02-29-2020 POP End: 02-28-2021

Contract Period: Base POP Begin: 02-29-2020 POP End: 02-28-2021

Contract Period: Base POP Begin: 02-29-2020 POP End: 02-28-2021

36C25919Q0322

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B.3 PERFORMANCE WORK STATEMENT

Fort Riley Custodial Services

1. GENERAL: The VHA-MS at Fort Riley is seeking to obtain a qualified Contractor who can demonstrate the required capability to provide facility custodial services for our Fort Riley facilities. The goal of this acquisition is to ensure the highest standard of cleanliness of our facility and providing a healthy environment for occupants, users, and visitors to facilities.

1.1 Description of Services: The Contractor shall provide all management, personnel, plant, labor, supplies, tools, equipment, communication devices, transportation, and fuel necessary to perform custodial services to the standards defined in this Performance Work Statement (PWS).

1.2 Background: The Contractor will provide custodial services for Building 610, Fort Riley, Kansas. Building 610 has three stories and a basement, consisting of office spaces with private restrooms, public restrooms, breakrooms, conference room, and training room. Total square footage of the building is approximately 35,000 square feet.

1.3 Objectives: Obtain a qualified contractor to provide custodial services for our Fort Riley facilities.

1.4 Scope: The Contractor shall perform all custodial services identified to the standards in this PWS. Footage and item quantities are estimates and it is recommended contractor field verify.

1.5 Period of Performance: The period of performance shall consist of one 9-month base period. The period of performance shall be for an 8-month base year and through 28 February 2020.

1.6. General Information

1.6.1 Federal Observed Holidays and Military Training Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a service is required fewer than three times per week and the time for that service falls on a holiday the work shall be accomplished on the day following or preceding the holiday.

1.6.2 Hours of Operation

1.6.2.1 All Buildings: The Contractor shall schedule all normal work requirements to be performed during the hours of 6:30 a.m. to 3:00 p.m., Central Standard Time (CST), Monday through Friday, unless advanced coordination is made and approved between the Contractor and the Contracting Officers Representative (COR). Tasks such as vacuuming, stripping/scrubbing, waxing, spray buffing, and carpet cleaning shall be scheduled to be accomplished during the hours of 6:00 p.m. to 6:00 a.m., CST, Monday through Friday. These tasks require advanced coordination and approval from the COR prior to work start. These tasks must not interfere with employees working at any time.

1.6.2.2 Facility Severe Weather Closure: If the VHA facility is closed due to emergencies, administrative closings, or severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Fort Riley closures. Installation closures are reported by Fort Riley Operations Center (FROC) at 785-239-3700 or 785-240-2798. The toll-free number for the FROC is 866-562-7319. Closures are available on the Fort Riley Website at http://www.riley.army.mil/AboutUs/Advisories.aspx and shall be verified with the COR.

1.6.2.3 Installation Closure: When an Installation closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the COR:

· Perform the work on the following work day.

· Reschedule the work on any day satisfactory to the COR and the Contractor.

1.6.3 Quality Control: Quality control is the Contractor’s responsibility. Contractor quality controls are how the Contractor assures the custodial services are accomplished in accordance with (IAW) contract documents.

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed IAW this PWS and associated documents. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. Contractor Quality Control personnel (CQCP) shall be dedicated to quality control and may not have additional duties, responsibilities, or titles defined in this document outside the scope of the Quality Control (QC) responsibilities. Quality Control Manager (QCM) shall have a minimum of two years of Commercial Custodial Service experience and shall report directly to the Corporate office and not at the local area of work (i.e.; On-site Supervisor). For QCM absences of two weeks or more, the CQCP on site shall meet the minimum qualifications of the QCM. The CQCP shall be designated in writing and the letter of designation shall describe their responsibilities, levels of authority, and qualifications fully. A copy of each designation letter shall be furnished to the Contracting Officer (CO) and COR.

1.6.3.1 Quality Control Plan: The Contractor shall submit its Quality Control Plan (QCP) to the COR at the Post Award Conference for approval. Performance shall begin after the CO provides the Contractor written acceptance of the QCP and/or any proposed changes in writing. Contractor shall not perform any services until the QCP has been approved by the COR and the CO. The VHA reserves the right to require the Contractor to make changes in the QCP and its operations as necessary to obtain the quality specified. Only the CO can approval or reject the QCP and/or proposed changes. The QCP shall include, but not be limited to, the following items of information as a minimum:

· A description of the quality control organization including an organization chart showing lines of authority and acknowledgment that the quality control staff shall report to the Corporate Office or someone higher in the Contractor's organization.

· The name, qualifications, duties, responsibilities, and authorities of each person assigned a quality control function.

· Procedures for scheduling announced and unannounced inspections.

· Specify the tasks and areas to be inspected.

· Method of identifying deficiencies in the quality of services performed.

· Method of identifying deficiencies in the quality control program.

· Reporting procedures including proposed reporting formats.

1.6.3.2 Documentation: The contractor shall prepare, submit, and maintain copies of QC inspection schedules and QC inspection reports of all QC activities. Contractor shall develop the necessary schedule format and inspection report forms and submit to the COR. These reports shall include factual evidence that inspections had taken place, deficiencies were noted, and corrective action was taken to correct the deficiencies.

1.6.4 Notification of Noncompliance: The CO will notify the Contractor of any noncompliance with the contract documents or performance with a Contract Deficiency Report (CDR). The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his representative at the site of the work, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken IAW FAR 49.502(c) – “Termination for Convenience of the Government” FAR Clause 52.249-4 for services states, “The CO, by written notice, may terminate this contract, in whole or in part, when it is in the Government’s interest. If this contract is terminated, the Government shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination.”

1.6.5 VA Quality Assurance: The VHA is responsible for quality assurance and will monitor the Contractor’s performance under this PWS. The COR is the VHA’s Quality Assurance Evaluator.

1.6.6 Type of Contract: The VHA will award a Firm Fixed-Price service contract.

1.6.7 Security Requirements: Contractor personnel and/or sub-contractor personnel must follow specifications located below in Paragraph 1.6.8, Special Qualifications.

1.6.7.1 Key Control: All references to keys include key cards. If required, the Contractor shall establish and maintain a key control system to ensure that VHA keys and key cards issued to the Contractor are not lost, stolen, or used by unauthorized persons. The COR and Contractor will conduct an initial inventory on all keys and key cards prior to the start of contract performance. No keys issued to the Contractor by the VHA shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys or key cards to the COR. The Contractor and COR shall review and inventory all keys and key cards issued to Contractor annually.

1.6.7.1.1 Lost Keys: Lost keys shall be reported to the COR and the CO.

1.6.7.1.1 Unauthorized Use of Keys: The Contractor shall prohibit the use of VHA issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas.

1.6.7.2 Lost and Found Property: Turn in all articles of possible personal or monetary value found by the Contractor's employees while performing duties under this contract to the COR. Obtain receipts for articles turned into the COR.

1.6.8 Special Qualifications: Reserved

1.6.9 Post-Award Conference and Periodic Progress Meetings: The Contractor agrees to attend any post-award conference and periodic progress meetings convened by the CO or COR IAW with FAR Subpart 42.5, Post-Award Orientation. The CO and COR will meet periodically with the Contractor to review the Contractor's performance. The Contractor shall provide a 24-hour notice to the CO prior to rescheduling any meetings. At these meetings the CO will apprise the Contractor of how the VHA views the Contractor's performance and the Contractor will apprise the VHA of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): The COR is an authorized representative of a CO within the scope of his or her authority and is not authorized to change any terms and conditions of the resulting contract. The COR for this requirement is Ricky Postlewait; he can be reached via telephone at 785-350-1636 or email at ricky.postlewait@va.gov.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates, after contract award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including VHA drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of VHA furnished property, and provide site entry of Contractor employees.

1.6.11 Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Contract Manager is absent shall be designated in writing to the CO and presented at the Post Award Conference. The Contract Manager or alternate shall have full legal authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 6:30 a.m. to 3:00 p.m., CST, Monday through Friday except Federal holidays or when the VHA facility is closed.

1.6.12 Identification of Contractor Employees: All Contractor employees shall wear personal identification cards, or badges, while working on the Installation, to avoid creating an impression that they are VHA officials. Identification cards shall always be a minimum 3-1/2 by 2-1/4 inches and clearly visible and shall display at a minimum:

· name of contract

· Contractor's name (legal name under which the Contractor is doing business)

· contract number

· Contractor's phone number

· worker's name,

· color photograph of worker (full face),

· issue date,

· contract expiration date.

1.6.13 Reserved.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the VHA. The Contractor shall ensure their personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation.

Contractor shall ensure Contractor employees conduct themselves in a courteous and professional manner at all times and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. All clothing shall be neat, clean and free of stains, tears or offensive language, symbols, or graphics. Hoodies are permitted, but hoods must be down within the facilities. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor’s corporate logo displayed on the garments. Use of personally owned cell phones in VHA facilities during contract performance is prohibited.

The VHA reserves the right to require removal of a Contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with VHA security, military security, or mission accomplishment. The VHA reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to, or removal of an employee from, the Installation due to the above will not relieve the Contractor of any work required by this contract.

1.6.14.1 Employees: The Contractor shall provide a sufficient number of properly trained and qualified employees to perform the requirements of this contract.

The Contractor shall provide all necessary employee training. Custodial service supervisors and workers shall receive appropriate training which prepares them to accomplish custodial service tasks specified in this contract. Training shall also include safety and proper use of cleaning chemicals and equipment. Training available from commercial sources shall be obtained, scheduled, and funded by the Contractor.

1.6.15 Reserved.

1.6.16 Reserved.

1.6.17 Antiterrorism (AT) and Operations Security (OPSEC) Requirements:

1.6.17.1 Antiterrorism (AT) Level I Awareness Training: This provision/contract text is for Contractor employees with an area of performance within an Army-controlled Installation, facility or area. All Contractor employees, including subcontractor employees, requiring access to Army Installations, facilities, or controlled access areas shall complete AT Level I awareness. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. AT Level 1 Training can also be coordinated with the ATO at (785) 239-6303. This is an annual requirement.

1.6.17.2 Access and General Protection/Security Policy and Procedures: All Contractor employees shall comply with applicable Installation, VHA facility, and area commander Installation/facility access and local security policies and procedures. The Contractor shall provide all information required for employee background checks to meet Installation access requirements to be accomplished by Installation Police Department, Director of Emergency Services, or Security Office. Contractor employees must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the VHA may require changes in Contractor security matters or processes.

1.6.17.3 iWATCH Program Information: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO at (785) 239-6303). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. Training shall be completed within 15 calendar days of contract award or within 15 calendar days of new employees commencing performance to ensure compliance with the terms and conditions of the contract.

1.6.17.4 Operations Security (OPSEC) Awareness Training: All Contractors working on military installations must be aware of OPSEC and understand how OPSEC complements traditional security programs. Per Army Regulation 530-1, all Contractor employees, including subcontractor employees, requiring access to Army Installations, facilities, or controlled access areas shall complete OPSEC Awareness training. Training is available at http://cdsetrain.dtic.mil/opsec or by contacting the Installation OPSEC officer at (785) 240-6127.

1.6.18 Emergency Medical Treatment: Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor. The VHA will not provide occupational health or industrial hygiene services to Contractor employees.

The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the CO or COR within 30 minutes of the incident.

Emergency medical treatment is available at Irwin Army Community Hospital, 650 Huebner Rd. Emergency medical expenses for contractor personnel are the contractor’s responsibility.

1.6.19 Reserved

1.6.20 Installation Access:

1.6.21.1 Contractor and Vendor Access: Fort Riley is a guarded secure military Installation. All Contractor and vendor personnel, whether operating their privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment, must enter the Installation through one of the secure access control points (ACPs) except as described in paragraph 1.6.21.3 below. Under the present Installation Force Protection Condition (FPCON), vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

1.6.21.2 RAPIDGate Program: Contractor and vendor personnel participating in RAPIDGate may enter through any of the Installation’s ACPs during their regular operating hours of 5:00 a.m. and 7:00 p.m. CST, except as described in paragraph 1.6.21.3 below. RAPIDGate is a voluntary access protocol used by the Installation to help expedite access to the Installation without having to undergo additional security screening. There is a fee to participate in RAPIDGate and the VHA will not reimburse Contractor or vendor personnel for the associated cost. To learn more about or to enroll in the RAPIDGate program, call 877-RAPIDGate (877-727-4342) or visit http://www.eidpassport.com. Contractors and vendors without RAPIDGate passes can access the Installation IAW paragraph 1.6.21.3 below.

1.6.21.3 Commercial Delivery Vehicles and Equipment: All commercial delivery vehicles and equipment must enter the Installation through the 12th Street ACP or the Estes Road ACP between the hours of 5:00 a.m. to 7:00 p.m. CST, Monday through Friday; Federal holidays are exempted. When entering from either the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS trucks, U-Haul trucks operated by Contractors and used for commercial purposes, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non- Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the Installation on Sundays and Federal holidays. Exception – concrete and asphalt paving delivery trucks participating in RAPIDGate may still enter through any of the Installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the Garrison Command (GC) and Directorate of Emergency Services (DES). All other Contractor, vendor, and commercial delivery vehicles may enter through any of the Installation's ACPs during their regular operating hours. As determined by the Installation FPCON, an elevated FPCON may require all Contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

1.6.22 Vehicle Identification: Contractor vehicles, privately-owned vehicles and equipment shall bear the Contractor’s or subcontractor's name or logo while the vehicles and equipment are working on the Installation. Names or logos shall be displayed on a viewable dashboard sign as a minimum.

1.6.23 Vehicle Operator Requirements: Contractor employees shall comply with all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees shall possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate Contractor-furnished or their privately-owned vehicles and motorcycles on the Installation. It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a vehicle on the Installation. Vehicle operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging. Violation of this regulation will result in a fine of $75 or as revised.

1.6.24. Monthly Work Schedule: The Contractor shall submit a detailed Monthly Work Schedule (MWS). The MWS shall contain all scheduled work as required in the PWS. The schedule shall be submitted to the COR for review and approval NLT the 21st day of each month preceding the month to which the schedule applies. The MWS shall indicate the specific task to be performed, the date it is to be performed, and the location where it is to be performed.

1.6.24.1 Changes in Work Schedules: If schedule changes are needed, the contractor will notify the COR 14 days prior to the requested schedule change. Schedule change requests will include revised schedule and work required during the revised schedule request.

1.6.25 Accessibility: When rooms to be cleaned in the contract are inaccessible, immediately contact the COR or VHA Supervisor for access.

1.6.26 Safety Compliance - VHA Versus Contractor Responsibilities

1.6.26.1 Warning Signs: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards. All signs shall be placed so that they are visible from all approaches. The Contractor shall display "Wet Floor" signs when:

· Contractor employees leave areas before floors are dry.

· Contractor employees are rinsing, cleaning, waxing, sealing or stripping floors.

1.6.26.2 Accessibility: Hallways, stairways, entrances, and doorways shall not be obstructed by any cleaning or maintenance operations or storage of equipment or materials.

1.6.26.3 Furniture, Equipment and Materials: Contractor employees shall not move furniture, equipment and materials when cleaning.

1.6.26.4 Storage of Cleaning Chemicals and Equipment: Cleaning chemicals and equipment shall be stored in space provided by the VHA. Cleaning chemicals and equipment shall be stored in locked cabinets and/or closets or removed from the buildings when not being used. Contractor must provide and maintain Safety Data Sheets (SDS) for all chemicals/cleaners being utilized at each facility. Copies of the SDS shall be kept in the facility and readily accessible where chemicals are being used.

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions: As used throughout the contract or in material referenced in the contract, the following terms will have the meanings set forth below:

· Bi-Weekly - Once every two weeks.

· Carpet Care - Cleaning and maintenance to keep carpet reasonably free of all stains, soil, and dirt. Methods used for carpet care are vacuum cleaners and carpet shampooers

· Clean - Free from dirt, dust, spills, stains, contamination, or impurities; unsoiled, unstained.

· Cleaning Areas - Any corridor, room, stairway, or other discrete space identified are to be serviced under the terms of this contract.

· Collection - Means the removal of accumulated trash from any location in the building.

· Contract Discrepancy Report (CDR) - A formal, written documentation of Contractor nonconformance or lack of performance for contracted work.

· Contracting Officer’s Representative (COR) - An employee of the VHA appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

· Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the VHA. The term used in this contract refers to the prime.

· Deficiency - A shortcoming in the quality or state of service performed.

· Equipment - A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

· Fiscal Year (FY) - The period of 1 October to 30 September each year.

· Floor Covering - Any material or assembly which is used as a floor facing or finish and may or may not be an integral part of the floor. Examples of floor coverings are carpet, concrete, resilient floor tile, sheet vinyl, resilient athletic surfacing, rubber stair treads, risers and landings, terrazzo, ceramic tile, porcelain tile, quarry tile, epoxy coating, finished and unfinished wood strip flooring, and parquet flooring.

· Furnishings - Includes all types of furniture and equipment such as bookcases; chairs; computer furniture; copiers; countertops; desks; file cabinets; lamps; modular office furniture; moveable partitions; shelving; storage cabinets; tables; and window blinds and shades.

· VHA-Furnished Property (GFP) - Property owned and furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

· VHA-Furnished Service (GFS) - Service furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

· VHA Property - All property owned or leased by the VHA. VHA property includes both VHA-furnished property and contractor-acquired property. VHA property includes material, equipment, special tooling, special test equipment, and real property. VHA property does not include intellectual property and software.

· Hard Surface Floor Care - Hard surface floor care includes, but is not limited to asphalt, tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum. Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.

· Key Personnel - Contractor employees that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

· Lavatories/Latrines/Bathrooms - Commodes, urinals, wash basins, bathtubs, shower stalls, sinks, and shower curtains.

· Loss of VHA Property - Unintended, unforeseen or accidental loss, damage, or destruction of VHA property that reduces the VHA’s expected economic benefits of the property. Loss of VHA property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of VHA property includes but is not limited to:(1) Items that cannot be found after a reasonable search; (2) Theft: (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

· Material - Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

· Performance Requirements Summary - Identifies the key service outputs of the contract that will be evaluated by the VHA to assure contract performance standards are met by the Contractor.

· Physical Security - Actions that prevent the loss or damage of VHA property.

· Property - All tangible property, both real and personal.

· Quality Assurance (QA) - The VHA procedures to verify that services being performed by the Contractor are performed according to acceptable standards and meets the requirements of the contract.

· Quality Assurance Surveillance Plan (QASP) - An organized document written by the VHA specifying the surveillance methodology used for surveillance of contractor performance.

· Quality Control (QC) - All necessary measures taken by the Contractor to ensure the quality of an end product or service shall meet contract requirements.

· Quality Control Plan (QCP) - A written document used by the Contractor to set forth procedures for quality control.

· Resilient Floor Coverings - Manufactured interior floor coverings such as vinyl, vinyl composition, vinyl asbestos tile and sheet, athletic surfacing, rubber stair treads, risers, and landings.

· Soil - Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both. Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is the prerogative of the Contractor.

· Spotlessly Clean - Free from dust, water spots, fingerprints, etc.

· Stairwell Cleaning - Cleaning of all stairwells in any building. This process includes steps, landing, walls, and handrails.

· Standard - An acknowledged measure of comparison.

· Stripping: The removal of floor finishes down to the flooring material. Appropriate grade synthetic nylon floor maintenance pads or brushes may be used on resilient floors. Stripping of a floor means floor surfaces are free of dirt, stains, deposits, cleaning solutions, standing water, and have a uniform appearance when dry. Stripping of floor surfaces includes using procedures and equipment to prevent safety hazards.

· Structural Elements - Includes all types of interior building trim and woodwork such as doors, windows, window sills, door and window casings, and stair balustrades and handrails; all types of builders' hardware such as door latches, locks, panic hardware, and closers; radiators and window air conditioners; fire protection equipment such as fire extinguishers and hose racks; and lighting fixtures.

· Subcontractor - One that enters into a contract with a prime contractor. The VHA does not have privity of contract with the subcontractor

· Submittal - Anything that can be physically submitted or delivered, but may include non-manufactured things such as meeting minutes or reports

· Trash - The unwanted or discarded material resulting from commercial and industrial operations and from normal Fort Riley activities. Includes cardboard boxes.

· Trash Removal - Includes the pickup and removal of all papers and other debris in buildings. This includes but is not limited to wastebaskets, boxes, or any substance used for refuse.

· Wall Covering - Any material or assembly which is used as a wall facing or finish and may or may not be an integral part of the wall. Examples are paint, wall vinyl, wallpaper, and ceramic tile.

· Work Day - The number of hours per day the Contractor provides services IAW the contract.

· Work Week - Monday through Friday, unless specified otherwise.

3. VHA-FURNISHED PROPERTY AND SERVICES

3.1 Services

3.1.1 Fire Prevention and Protection: The VHA will provide fire prevention and protection service at 610 Warrior Road for the Contractor.

3.1.2 Refuse Collection: The VHA will provide pickup service from the refuse containers (dumpsters) located outside the building in the contract. The Contractor shall follow current Fort Riley disposal procedures, ensuring that refuse is in the appropriate containers and not on the ground.

3.2 Utilities: The VHA will furnish, without charge to the Contractor, natural gas, electricity, water, and sewage to support Contractor operations while performing the services specified herein. The Contractor is responsible for operating under conditions that preclude the waste of utilities and shall instruct employees in utilities conservation practices IAW paragraph 1.6.30, Conservation of Utilities.

3.3 Storage: The VHA will furnish storage space for cleaning chemicals and equipment within the facility.

4. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: Contractor shall furnish all materials, tools, equipment, communications devices, transportation, fuel, personnel, and supplies; estimates, plans, schedules, records, reports, licenses, registrations, certifications, permits, and signs required to perform the services of this requirement.

4.2 Facility Access: The Contractor shall provide the appropriate background checks to have access to specific buildings IAW Section 1.6.8., Special Requirements.

4.3 Materials

4.3.1 Cleaning Chemicals: Cleaning chemicals shall be low VOC with minimal fragrance/odor.

4.3.1.1 Cleaning Chemical SDS Log: The Contractor shall keep a log with attached SDS, which details all materials currently in use, all materials that remain but are no longer used, and a list of materials stored in vehicles and/or storage sites. This log with attached SDS shall be maintained where the chemicals are stored, transported, and used. The Occupational Safety and Health Administration (OSHA) revised the Hazard Communication System (HCS) and other regulations to conform them to the United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS). Fed. Reg. Vol. 77, No. 58, p.