36C25821Q0402.pdf

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Attached to: H341--ABQ HOOD TESTING/CERTIFICATION Federal contract opportunity
Solicitation number: 36C25821Q0402
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 55

501-22-1-652-0001

36C25821Q0402 09-22-2021

Rochelle Bennett 505-265-1711 x3804 10-04-2021

15:00 MDT

36C258 Department of Veterans Affairs NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

X 100

541380

$16.5 Million

N/A

36C501

Department of Veterans Affairs New Mexico VA Health Care System 1501 San Pedro Drive SE

Albuquerque NM 87108

36C258

Department of Veterans Affairs NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

Please see the schedule and delivery in section B - Continuation of SF 1449 blocks for the Hood Testing and Certification requirement for the New Mexico Veterans Affairs Health Care System in Albuquerque, NM.

Any questions regarding this solicitation will be accepted at Rochelle.Bennett@va.gov no later than 09/27/2021 at 12:00pm MST.

See CONTINUATION Page

Tina M. Kennedy

VA-VHA-SAOW-2020-F1EDF803

36C25821Q0402

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...28

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2021) 37

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258 Department of Veterans Affairs NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After receipt of service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Hood and Environmental Room Testing and Certification Services

New Mexico Veterans Affairs Health Care System (NMVAHCS)

Introduction:

This requirement is for testing and certification services on multiple types of hoods and clean rooms located at the New Mexico Veterans Affairs Health Care System (NMVAHCS) in Albuquerque, New Mexico.

Background:

The New Mexico Veterans Affairs Health Care System (NMVAHCS) in Albuquerque, NM uses multiple types of hoods and clean rooms within the Laboratory, Research, Pharmacy, Oncology, Nuclear Medicine, Dental, Prosthetics, and Engineering Services which require testing and certification to meet industry standards and ensure appropriate airflow is maintained to prevent contamination and employee exposure.

Equipment:

Line Item# Service Location Class/Type Manufacturer Model Model/SN

Number

BSC/Laminar Flow Hoods, USP 797 (Oncology)

1 Oncology Bldg. 41 6A-

142A Laminar Flow

Hood Nuaire

NU-NTE800-

400 1737040916 EE 85093

Ante/Clean Rooms, USP 797 (Oncology)

2 Oncology Bldg. 41 6A-

142B IV Room n/a n/a n/a n/a

Oncology Bldg. 41 6A-

142B Ante Room n/a n/a n/a n/a

BSC/Laminar Flow Hoods, USP 797 (Pharmacy)

3 Pharmacy Bldg. 41 1D-

107E Laminar Flow

Hood Baker EG-4262 103085 EE 60469

Pharmacy Bldg. 41 1D-

107EE

Laminar Flow

Hood Baker EG-6252 103095 EE 60468

Pharmacy Bldg. 41 1D-

107EE

Laminar Flow

Hood Baker EG-6252 103094 EE 60467

Ante/Clean Rooms, USP 797 (Pharmacy)

4 Pharmacy Bldg. 41 1D-

107EE IV Room n/a n/a n/a n/a

Pharmacy Bldg. 41 1D-

107E Ante Room n/a n/a n/a n/a

BSCs Class I A1

5 Research Bldg10 032A BSC 1 A1 Baker - BSC I Bed Disposal DS400ADS 76060 EE 36314

BSCs Class II A1

6 Research Bldg10 Rm018 BSC 2 A1 Baker SG603A 93004 EE 55023

Research Bldg10

Rm017A BSC 2 A1 Baker SG603A 92974 EE 55022

BSCs Class II A2

7 Research Bldg10 Rm012 BSC 2 A2 Baker SG403A-HE 110450 EE 69538

Research Bldg10 Rm108 BSC 2 A2 Labconco 3620804 030327491A NONE

Research Bldg10

Rm013A BSC 2 A2 Nuaire NU-677-500 168955061715 EE76799

Research Bldg10 Rm 016 BSC 2 A2 Baker SG403A-HE 110465

69539

Research Bldg10 Rm118 BSC 2 A2 Labconco 3460001 091016678B EE 57080

Laboratory Bldg41 BD-134 BSC 2 A2 Labconco Purifier 151219283 EE 78300

Laboratory Bldg41 BD-

134A BSC 2 A2 Labconco Purifier 151219284

78301

Research Bldg10 Rm

033A BSC 2 A2 Nuaire NU-677-500 168954061715 EE76800

Research Bldg 67 102A BSC 2 A2 Baker SG403A-HE 99481 EE 56422

Research Bldg. 10 Rm

230 BSC 2 A2 Baker SG404 120947 EE 80449

Research Bldg10 Rm102 BSC 2 A2 Baker SG404 127438 EE 85717

Research Bldg10 Rm 215 BSC 2 A2 Baker SG404 127342 EE 85670

Laboratory Bldg 41 BD-115 BSC 2 A2 Nuaire NU-540-300 191151040819 EE 88651

Research Bldg 10 Rm203 BSC 2 A2 Envirco 10448 9410117 EE 21546

Research Bldg 10 Rm115 BSC 2 A2 ESCO 200726569 EE 46456

Research Bldg 11 Rm220 BSC 2 A2 Nuaire NU-543-400 199724071620 EE 94741

Research Bldg 11 Rm207 BSC 2 A2 Nuaire NU-543-400 199723071620 EE 94740

BSCs Class II B1

8 BSC 2 B1

BSCs Class II B2

9 Laboratory Bldg41 BD-120 BSC 2 B2 Baker SG403A-TX 101402 EE 58645

Fume Hoods

10 Laboratory Bldg41 BA-115 Fume Hood Forma

Scientific FH 114774 EE 1996

Laboratory Bldg41 BA-115 Fume Hood Kewaunee FH 333700

Laboratory Bldg41 BA-115 Fume Hood F.Hamilton

Vectair FH 51287

EE FH3

Laboratory Bldg41 BD-123 Fume Hood Forma

Scientific FH 1147611 EE 472

Laboratory Bldg41 BD-123 Fume Hood

Forma Scientific Spark

Proof FH 114746 EE 73201

Laboratory

Dental Bldg41 2B-129 Fume Hood Fisher

Hamilton FH EE FH 5

Research Bldg10 Rm014 Fume Hood Kewaunee FH R154373 EE 75877

Research Bldg10 Rm118 Fume Hood Iroquois FH FH#6 FH#6

Research Bldg10 Rm208 Fume Hood Iroquois FH FH #9 FH #9

Research Bldg10 Rm231 Fume Hood Kewaunee FH R154371 EE 75876

Research Bldg10 Rm034 Fume Hood Kewaunee FH 154374 EE 75878

Research Bldg10 Rm231 Fume Hood Keur Ind. FH FFA EE 64100

Research Bldg10 Rm217 Fume Hood Kewaunee FH R934308 EE 21522

Research Bldg67 Rm101 Fume Hood Keur Ind. 100-048 FFH EE 64102

Research Bldg67 Rm102 Fume Hood Keur Ind. 100-048 FFH EE 64099

Research Bldg11 Rm204 Fume Hood Custom CFH VA-204

Research Bldg11 Rm202 Fume Hood Custom CFH VA-202

Research Bldg11 Rm225 Fume Hood Custom CFH VA-225

Research Bldg11 Rm218 Fume Hood Custom CFH VA-218

Research Bldg11 Rm223 Fume Hood Lab Fabricators CFH VA-223

Prosthetics Bldg41 2A 120 Fume Hood Custom FH Canopy #1 Locally Manuf.

Prosthetics Bldg41 2A 120 Fume Hood Custom FH Canopy #2 Locally Manuf.

Prosthetics Bldg41 2A 120 Fume Hood Custom FH Canopy #3 Locally Manuf.

Prosthetics Bldg 41 2A

120A Dust

Collector Grizzly

Industrial

G1163P 034057 EE 85159

Prosthetics Bldg 41 2A

120A Dust

Collector Grizzly

Industrial G1163P 034076 EE 85158

Plumbing

Shop Bldg 8 Fume Hood Custom FH Canopy #5 Locally Manuf.

Laboratory Bldg41 BD

134A Fume

Absorber Labconco Fume

Absorber 131963 EE 12680

Laboratory Bldg41 BD 100 Floor Hood

Animal Transfer Station

11 Research Bldg10 Rm020

Cage Animal Transfer Station Nuaire

NU-S612-

500 87162110503 EE 39379

Laminar Flow Hood

12 Laminar Flow

Slotted Wall Vents

13 Prosthetics Bldg41 2A 120 Slotted Wall

Vent Custom SWV Slot Wall Vent NONE

Laboratory Bldg41 BD123 Slotted Wall

Vent Custom SWV Slot Wall Vent

1 NONE

Laboratory Bldg41 BD123 Slotted Wall

Vent Custom SWV Slot Wall Vent

2 NONE

Laboratory Bldg41 BD123 Slotted Wall

Vent Custom SWV Slot Wall Vent

3 NONE

Laboratory Bldg41 BD123 Slotted Wall

Vent Custom SWV Slot Wall Vent

4 NONE

Local Exhaust Vents

Battery Charge Room Bldg41 BB114

Wall mount Exhaust Vent Chelsey Fan EF 41-EF78

Wheel Chair

Repair Rm Bldg 45 1082 Room

Exhaust Vent Room Exhaust Vent

Wheel Chair

Battery Rm Bldg 45 1082A Room

Exhaust Vent Room Exhaust Vent

Required Services:

1. Required Testing:

a. Semi-annually test and certify BSC/Laminar Air Flow Hoods in accordance with USP 797, including bacterial and surface testing.

b. Semi-annually test and certify Ante/Clean Rooms in accordance with USP 797, including bacterial and surface testing.

c. Annually test and certify Biological Safety Cabinets (BSCs) Class I A1.

d. Annually test and certify BSCs Class II A1.

e. Annually test and certify BSCs Class II A2.

f. Annually test and certify BSCs Class II B1.

g. Annually test and certify BSCs Class II B2.

h. Annually test and certify Fume Hoods.

i. Annually test and certify Animal Transfer Stations.

j. Annually test and certify Laminar Flow Hoods.

k. Annually test and certify Slotted Wall Vents.

l. Annually test and certify Local Exhaust Vents.

m. Speciation testing and retesting shall be completed when a test done in accordance with USP 797 yields results above recommended action levels.

2. The Contractor shall provide Testing and Certification of Biological Safety Cabinets (BSC) types: Class I, Class II Type A1/ A2, and Class II, Type B1/ B2; Chemical Fume Hoods (CFH), Laminar Airflow (LAF) Hoods and Workbenches, Laboratory Animal Procedure Change Stations, Horizontal Bedding Disposal Stations, Mobile Cubicle Isolation Systems (MCIS), Ante/Clean rooms, Slotted Wall Vents, and Local Exhaust vents, in accordance with manufacturer recommendations. The Contractor shall be familiar with the Veterans Affairs Construction Facility Management (CFM) Technical Information Library (TIL) Standard requirements for Fume Hoods, BSC’s, etc., publications such ANSI/ASHRAE, methods of testing, practices, and other references mentioned in the TIL. The Contractor shall have Competent Qualified Technicians that know the General Industry Practice for these type of testing and certification and the flow requirements of any locally fabricated ventilation systems intended to exhaust air and control a hazard. Hoods and clean rooms used for compounding pharmaceuticals shall be tested and certified per Controlled Environment Testing Association (CETA) standards for USP 797, by a CETA-certified technician. The Contractor shall be familiar with the U.S. Pharmacopoeia (USP) 797 Monitoring Guidelines and shall comply with the most current standard USP 797 requirements as well as any regulations that govern any pharmacy that prepares "compounded sterile preparations" (CSPs) per the items listed above.

3. The following air testing, as a minimum, shall be conducted in pharmaceutical compounding areas:

a. Measuring supply and exhaust volumetric airflow and calculated air changes per hour

(ACH)

b. Airflow smoke pencil testing to verify continuous inward directional airflow

c. Measuring pressure relationships between rooms, temperature, and relative humidity

d. Performing in-line (supply duct) or terminal supply diffuser HEPA filter certifications

e. Measuring viable and non-viable airborne particle counts and Certifying primary engineering controls (BSC, CACI, and/or LAFW).

4. The contract cost shall include tools, equipment, decontamination, and transportation needed to thoroughly inspect, make minor adjustments, replace minor parts and filters, test for operating efficiency, certification, and other such items in accordance with the terms, conditions, provisions, and specifications contained herein. The contractor shall notify the Contracting Officer Representative (COR) or designee of any repairs necessary at time of inspection to allow the facility to complete the repair and ensure the hoods pass certification requirements prior to leaving the facility. The Contractor shall perform the maintenance service in order to keep the equipment in optimum working condition per manufacturer recommendations

5. Equipment section lists equipment needing testing and certification. This listing may be modified based on the needs of the facility. The COR will notify the Contracting Officer to modify the contract quantities based on the current year pricing when recertification is required after a repair, or new equipment is installed and or removed.

6. Testing shall occur on a basis according to the current published USP 797 guidelines and on demand, no more than six (6) months to the day from the date of the last certification.

Testing will occur annually for equipment not covered by USP 797. All certifications shall be in accordance with manufacturer recommendations. If manufacturer recommendations are not available, the Contractor shall follow TIL Standard requirements for performance and field testing for Fume Hoods and BSCs. Upon receipt of award, the Contractor shall obtain Service Manuals for each hood to ensure the design parameters are being met when the equipment is being certified. Performance criteria should be reviewed to maintain hoods in full optimum operating condition.

7. Once the Contractor tests and certifies the hoods, the Contractor will track and schedule future hood services to prevent any hood certifications from expiring. Allowing the users to use a hood beyond the certification expiration date will not be allowed and is not acceptable. The Contractor will contact the Contracting Officer Representative (COR) to schedule testing at least thirty (30) days in advance of the expiration of the equipment certification.

8. Decontamination: When required, only approved methods in accordance with manufacture specifications, NSF 49 or the latest industry best practice will be used when de-contaminating and neutralizing the interior of hoods prior to opening the contaminated plenum. Contractors have the responsibility to provide a safe workplace. Contractors shall ensure that adequate safety and environmental protocols and precautions are implemented to protect visitors, patients, and employees per OSHA and VA standards.

9. All hoods that have a static pressure gauge or magnehelic gauge (MAG gauge) installed shall be set to zero after the certification, on installation, and/or filter replacement. The gauge will aid users in determining differential pressure readings and indicating filter loading. The on-site hood user will then be instructed that if the reading increases by 50% based on the certifying recommended setting, to contact the Engineering COR to ensure the airflow operational status. Water Column (W.C.) readings shall be recorded by the contractor on the certification sticker and serve as the baseline. The pressure differential settings adjusted at the time will be documented on the certification label and report by the contractor.

10. The contractor cannot take compressors into rooms housing animals in Research (Bldg.

10). The compressor must be charged in the hallway and then taken into the room in these areas.

11. The contractor shall notify the COR if any of the following items prevent the service from being completed and shall note it on the final report:

i. Internal and/or external causes of mechanical and electrical problems, including:

a) Wear,

b) Misalignment,

c) Maladjustment,

d) Damage, or;

e) Other malfunctions with respect to the manufacturer’s specifications.

ii. When required, repair or replacement of all defective components necessary to conform to instrument specifications.

iii. Provide written documentation of electrical safety measures

12. Speciation testing of biological samples collected may be required per USP 797 and is included under CLIN 15. Retesting of areas with results above USP 797 action limits may be required following remediation and will also be included under CLIN 15. Charges under this line item are to be coordinated and approved with the COR and CO prior to work being completed.

Service Calls and Technical Support:

The Contractor shall provide unlimited technical support via telephone, e-mail, and/or fax.

Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed:

Name: ____________________________________________

Address: __________________________________________

Telephone: ________________________________________

Point of Contact: ___________________________________

Reporting The Contractor's Service Technician shall notify the COR or a designated COR alternate upon arrival on station, prior to commencing work. After notification, contractor shall coordinate with the equipment users for finalizing the certification services.

Because of the workload of the Pharmacy during business hours, the contractor may need to work after 4:00 p.m. to accommodate the compounding schedule at the Pharmacy.

Contractors that are willing to perform after-hours work should include this information in their bid documentation. If a contractor is willing to perform services after 4:00 p.m. this service must be included within the bid pricing as no extra charge.

Contractor’s Service Report:

After all work is completed, the Contractor shall submit, in writing, a field report of services rendered, and deliver it to the COR or designee within the Engineering Service prior to departing. This report must contain a detailed description of any services or repairs performed for each item of equipment and must also include a listing of replacement parts. Total amount of time to perform service, safety check, performance data, and the date must be displayed.

The report shall include any Contractor recommendations necessary to maintain the equipment in optimum operating condition. The Service Technician shall document and report to the COR, any unsafe conditions or signs of misuse or abuse in regard to the equipment.

The Service Technician shall document any problems along with their corrections and all performance verification on the field service report. The service report must be legible and signed by the COR or designee.

Preliminary biological sample results shall be provided to the COR as soon as available from the testing Laboratory to allow review for speciation if necessary.

A final report shall be submitted electronically to the COR within 14 business days of testing completion. The report shall include the results of all testing completed, including bacterial and fungal samples.

1. Information on all final report forms shall identify the following:

a. Vendor Name and Job title of technician and certification license number. The Contractor shall be NSF, ISO, and Controlled Environment Testing Association (CETA) Certified.

b. For hoods, the type of certification (Biological Safety, Laminar flow, Chemical Fume hood. etc.).

c. Location of job, to include building and room number

d. When available, the Manufacturer serial number, VA equipment identifier number, and manufacturer model of the equipment

e. Date of service and next due date

f. Frequency of requirement (annual, semi-annual, etc.)

g. Wording to state either a pass or fail with details as to the reason for failures.

h. Specification of standards used for the applicable certification (i.e., NSF/ANSI standard, ASHRAE 110-1995 Method of Testing Performance of Laboratory Fume Hoods, etc.).

2. Depending on the type of hood, the following detail requirements shall be reported:

a. A map to show airflow supply velocity profiles.

b. Work access opening airflow (face velocity), velocity profile test (down flow, inflow,) and as applicable, parameters and or unit analysis data section to reflect supply, exhaust, inflow, and exhaust air averages in feet per minute (FPM) and/or cubic feet per minute (CFM).

c. When applicable, Pressure Differential (WC), area (ft2), absolute pressure (in Hg), temperature (℉), cross draft avgas (FPM), smoke containment from sash (inches), face velocity profiles at sash heights, cross draft velocities.

d. When applicable, Airflow smoke patterns, High Efficiency Particulate Air (HEPA) Filter Integrity Test, Smoke test and Particle Count Location with strip chart recording of counts.

e. When applicable, UV light intensity, pressure decay, chamber pressure test, recovery time for decontamination confirmation and preparation for Ingress and Egress test.

3. USP 797 Clean Room

a. The ISO Classification standard used.

b. Accurate Room Identifier with airflow (cfm), room volume and air change rate readings.

c. Temperature, relative humidity, and absolute pressure readings.

d. Recording of any patches placed on the filters from repairs.

e. Reading and location map of particle counts with strip chart recording of counts

f. As needed, airborne viable, nonviable, and surface viable sample data.

g. Test Equipment - An inventory of the vendor’s test equipment with make, model, serial number and calibration test date must be available.

h. The Contractor calibration equipment shall be calibrated to ensure accurate readings.

Labeling Requirements:

Upon completion of work, the Contractor’s Service Technician shall affix a Contractor-provided certification tag to the equipment that includes the following information:

1. Certification and due (expiration) date

2. Equipment serial number and/or VA identifier

3. Name of service tech or engineer and NSF certification number

Insurance Requirements:

The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with the laws of the governing state.

1. Public Liability Insurance: The Contractor shall comply with all applicable Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

2. The Contractor shall be responsible for all damage to property, which may be done by contractor, or any contractor employee engaged in the performance of this contract.

3. Before commencing work under this contract, the Contractor shall furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days’ notice to the CO. The CO may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date.

Invoice and Payment:

Payment to be made in arrears, following satisfactory completion of testing and certifications and upon receipt of a properly prepared invoice. Contractor shall submit invoices through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp

The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, shall render that invoice incomplete and the invoice shall be returned for immediate correction.

1. Period of Performance, time period being invoiced for.

2. Description of services performed.

3. Unit Cost billed.

4. Extended amount due.

5. Invoice number, date, and;

6. Contract and obligation numbers.

Safety Data Sheets (SDSs) and Waste:

The Contractor is responsible for having safety data sheets (SDSs) available on-site for all chemicals, solvents, cleaners, paints, adhesives, etc. used by the contractor, and for following their precautions. The contractor shall collect, handle, transport, and remove any waste (solid, recyclable, universal, and hazardous) as needed and upon completion of the service contract.

The contractor shall maintain the work area clean and in a safe manner throughout the duration of this contract. Any hazardous chemicals and waste shall be removed from the facility upon completion of the service. All waste generated shall be disposed of per applicable federal, state, and local regulations.

Protection from Damage:

The Contractor shall provide all labor, materials, and equipment necessary to protect personnel, furnishings, equipment, and buildings from damage; Contractor shall remove and replace movable items if necessary and shall replace or report any item damaged due to work performed under this contract equal to its original construction and finish.

Additional Services:

The NMVAHCS may need to increase or decrease the certification and testing frequencies as a result of user requirements, unscheduled hood malfunction, and/or installation of new hoods. The COR shall coordinate the quantities with the CO. The Unit Price listed in the Base Year and Option Years shall be used to modify the contract accordingly depending on the quantity of hoods required for the increase or decrease to the certification and testing.

Only the Contracting Officer (CO) is authorized to approve additional services.

Conformance Standards:

Contract service shall ensure that all testing is completed within the required timeframes and reports of results are provided within 14 business days of testing completion.

Hours of Coverage:

1. Normal hours of coverage are Monday through Friday from 7:30 am to 4:00 pm New

Mexico time (Mountain).

2. All testing and certification services/repairs shall be performed during normal hours of coverage as scheduled.

3. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

4. Federal Holidays observed are:

New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Independence Day Christmas Day

Identification, Parking, Smoking, and VA Regulations:

1. All Contractor personnel are required to wear ID badges during the entire time they are on

Government property. Personnel shall provide a valid Driver’s License or Federal ID to be issued an ID badge. The Contractor shall coordinate with the COR to obtain the ID badge from the Police Service. The Contractor shall provide a list of names who shall be conducting the service.

2. It is the responsibility of the Contractor’s personnel to park only in designated parking areas. Parking information is available from the NMVAHCS Police Service. The NMVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

3. Smoking (including vaping, chewing tobacco, snuff) is prohibited within or around the NMVAHCS facilities.

4. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Information Security:

The C&A requirements do not apply, and a Security Accreditation Package is not required.

This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6.

Other Pertinent Information or Special Considerations:

Delivery of testing and certification services shall be coordinated through the COR at:

New Mexico Veterans Affairs Health Care System 1501 San Pedro SE Albuquerque, NM 87106

Period of Performance:

The period of performance shall be for one base year PLUS up to four (4) option years. The Government may extend the term of the awarded base/option year by written notice to the Contractor within 30 days of annual expiration date, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary (>60 day) notice does not commit the Government to an extension.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 EA ____________ __________________

Semi-annual testing of BSC/Laminar Air Flow Hoods in

Oncology per USP 797 Contract Period: Base POP Begin: 10-15-2021 POP End: 10-14-2022

4.00 EA ____________ __________________

Semi-annual testing of Ante/Clean Rooms in Oncology per

USP 797

Contract Period: Base

6.00 EA ____________ __________________

Semi-annual Testing of BSC/Laminar Air Flow Hoods in

Pharmacy per USP 797 Contract Period: Base

Semi-annual Testing of Ante/Clean Rooms in Pharmacy per

USP 797

Contract Period: Base

1.00 EA ____________ __________________

Testing of BSCs Class I A1

Contract Period: Base

Testing of BSCs Class II A1

Contract Period: Base

17.00 EA ____________ __________________

Testing of BSCs Class II A2

Contract Period: Base

Testing of BSCs Class II B1

Contract Period: Base

Testing of BSCs Class II B2

Contract Period: Base

POP Begin: 10-15-2021

28.00 EA ____________ __________________

Testing of Fume Hoods

Contract Period: Base

Testing of Animal Transfer Station

Contract Period: Base

Laminar Flow Hoods

Contract Period: Base

5.00 EA ____________ __________________

Testing of Slotted Wall Vents

Contract Period: Base

3.00 EA ____________ __________________

Testing of Local Exhaust Vents

Contract Period: Base

1.00 JB ____________ __________________

Speciation testing and retesting

Contract Period: Base

Oncology per USP 797 Contract Period: Option 1 POP Begin: 10-15-2022 POP End: 10-14-2023

USP 797

Contract Period: Option 1

Pharmacy per USP 797 Contract Period: Option 1

USP 797

Contract Period: Option 1 POP Begin: 10-15-2022

Contract Period: Option 1

Oncology per USP 797 Contract Period: Option 2 POP Begin: 10-15-2023 POP End: 10-14-2024

USP 797

Contract Period: Option 2

Pharmacy per USP 797 Contract Period: Option 2

USP 797

Contract Period: Option 2

POP Begin: 10-15-2023

Contract Period: Option 2

Oncology per USP 797 Contract Period: Option 3 POP Begin: 10-15-2024 POP End: 10-14-2025

USP 797

Contract Period: Option 3

Pharmacy per USP 797 Contract Period: Option 3

USP 797

Contract Period: Option 3 POP Begin: 10-15-2024

Contract Period: Option 3

Oncology per USP 797 Contract Period: Option 4 POP Begin: 10-15-2025 POP End: 10-14-2026

USP 797

Contract Period: Option 4

Pharmacy per USP 797 Contract Period: Option 4

USP 797

Contract Period: Option 4

POP Begin: 10-15-2025

Contract Period: Option 4

GRAND

TOTAL

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Albuquerque NM VA Healthcare System 1501 San Pedro Drive SE Albuquerque, NM 87108 5153 USA

ALL CLINS 10/15/2021 -

10/14/2022

MARK

FOR:

Madeleine Varmer 505-265-1711 x7025 Madeleine.Varmer@va.gov

1001-

SHIP TO: Albuquerque NM VA Healthcare System 1501 San Pedro Drive SE Albuquerque, NM 87108 5153 USA

ALL CLINS 10/15/2022 -

10/14/2023

MARK

FOR:

Madeleine Varmer

2001-

SHIP TO:

MARK

FOR:

Department of Veterans Affairs Albuquerque NM VA Healthcare System 1501 San Pedro SE Albuquerque, NM 87108 5153 USA Madeleine Varmer 505-265-1711 x7025 Madeleine.Varmer@va.gov

ALL CLINS 10/15/2023 -

10/14/2024

3001-

SHIP TO: Albuquerque NM VA Healthcare System 1501 San Pedro Drive SE Albuquerque, NM 87108 5153 USA

ALL CLINS 10/15/2024 -

10/14/2025

MARK

FOR:

Madeleine Varmer

4001-

SHIP TO: Albuquerque NM VA Healthcare System 1501 San Pedro Drive SE Albuquerque, NM 87108 5153 USA

ALL CLINS 10/15/2025 -

10/14/2026

MARK

FOR:

Madeleine Varmer

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement.

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File details come from the government source that posted it. Updated Sep 22, 2021.