36C25820Q0301 RFQ.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 93

36C25820Q0301 07-31-2020

Dennis Cantrell 602-795-4339 08-12-2020

4:30PM

Department of Veterans Affairs

NCO22-Gilbert Network Contracting

777 E. Missouri, Suite 300

Phoenix AZ 85014

X 100

X

561720

$19.5 Million

N/A

X

Phoenix VA Healthcare System

650 E. Indian School Rd

Phoenix AZ 85012

777 E. Missouri, Suite 300

Phoenix AZ 85014

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

See Continuation Pages

See CONTINUATION Page

X X

36C25820Q0120

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 34

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2019)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.3 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (DEC 2019)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258

777 E. Missouri, Suite 300

Phoenix AZ 85014

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually [X]

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

2.00 JB ________________

PERFORM EXTERIOR/INTERIOR WINDOW WASHING.

SERVICE CONTRACT: WINDOW WASHING CONTRACT:

SEMI-ANNUAL WASHING OF WINDOWS FOR PVAHCS

FOR BUILDINGS ON THE SOW VENDOR TO PROVIDE

ALL LABOR, EQUIPMENTS, MATERIALS AND SUPPLIES

FOR SEMI-ANNUAL WINDOW CLEANING IN

ACCORDANCE WITH SCOPE OF WORK.

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

PERFORM EXTERIOR/INTERIOR WINDOW WASHING.

SERVICE CONTRACT: WINDOW WASHING CONTRACT:

SEMI-ANNUAL WASHING OF WINDOWS FOR PVAHCS

FOR BUILDINGS ON THE SOW VENDOR TO PROVIDE

ALL LABOR, EQUIPMENTS, MATERIALS AND SUPPLIES

FOR SEMI-ANNUAL WINDOW CLEANING IN

ACCORDANCE WITH SCOPE OF WORK.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

PERFORM EXTERIOR/INTERIOR WINDOW WASHING.

SERVICE CONTRACT: WINDOW WASHING CONTRACT:

SEMI-ANNUAL WASHING OF WINDOWS FOR PVAHCS

FOR BUILDINGS ON THE SOW VENDOR TO PROVIDE

ALL LABOR, EQUIPMENTS, MATERIALS AND SUPPLIES

FOR SEMI-ANNUAL WINDOW CLEANING IN

ACCORDANCE WITH SCOPE OF WORK.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

PERFORM EXTERIOR/INTERIOR WINDOW WASHING.

SERVICE CONTRACT: WINDOW WASHING CONTRACT:

SEMI-ANNUAL WASHING OF WINDOWS FOR PVAHCS

FOR BUILDINGS ON THE SOW VENDOR TO PROVIDE

ALL LABOR, EQUIPMENTS, MATERIALS AND SUPPLIES

FOR SEMI-ANNUAL WINDOW CLEANING IN

ACCORDANCE WITH SCOPE OF WORK.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

PERFORM EXTERIOR/INTERIOR WINDOW WASHING.

SERVICE CONTRACT: WINDOW WASHING CONTRACT:

SEMI-ANNUAL WASHING OF WINDOWS FOR PVAHCS

FOR BUILDINGS ON THE SOW VENDOR TO PROVIDE

ALL LABOR, EQUIPMENTS, MATERIALS AND SUPPLIES

FOR SEMI-ANNUAL WINDOW CLEANING IN

ACCORDANCE WITH SCOPE OF WORK.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

2.00

STATEMENT OF WORK

1.0 Description.

1.1 The Contractor shall furnish all necessary and appropriate labor, supervision, materials, equipment, and supplies to provide semiannual (twice per year) window cleaning for the

Phoenix VA Healthcare System.

1.2 The Contractor shall furnish all necessary and appropriate labor, supervision, materials, equipment, and supplies to perform exterior window cleaning services for the Phoenix VA

Healthcare System, and the participating facilities within the catchment areas:

1.2.1 Phoenix VA Healthcare System, 650 East Indian School Road, Phoenix Arizona 85012.

To include Exterior and Interior Glass Cleaning for the locations listed below.

Building 1 (Main Medical Center): Six (6) story building.

Building 2A Engineering / Laundry Building; two (2) story building

Building 8 ACC Building; two (2) story building

Catwalk Between on 2nd story internal of building 8 ACC.

Building 16 Building: two (2) story building.

Building 21 Single Story Building

Building 23A Building: Two (2) Story Building.

Building 24 Single Story Building

Building 27 Single Story Building

Building 28 Single Story Building

Building 29 Dental: Single Story Building

Building 31 Two (2) Story Building

Building 34 Two (2) Story Building

1.2.2 Phoenix VA Healthcare System reserves the right to add additional by modification as new structures are added.

2.0 Performance Requirements.

2.1 The cleaning shall take no more than 30 days to complete all requirements.

2.2 All cleaning tasks shall be accomplished to meet the standards listed below:

2.2.1 Clean glazed surface, windows, frames, sills, sashes, Ledges and insect screens.

Contractor shall remove of all residual tar, gum, and paint, water proofing compounds, dirt and soil of other substances, which may be found. Screens shall be removed for cleaning, replaced and securely fastened. All glass shall be streak and water stain free.

2.2.2 Removal of material and equipment. All Contractor material and equipment shall be removed from the facility or stored and secured properly at the end of the workday. Remove all empty containers, boxes, etc. from Government property.

2.2.3 Safe preparation and use of materials and equipment. Materials shall be prepared according to manufacturer’s recommendations. Contractor shall use equipment for the purpose it was intended for and in accordance with all OSHA regulations and safety standards.

Contractor will furnish Safety Data Sheets (SDS) on all chemicals to the contracting officers representative (COR) prior to commencement of work.

2.2.4 Warning Signs and protective barriers. Contractor shall place signs designating work areas to warn others of work in progress, as well as to protect persons, property, equipment, etc.

2.2.5 Contractor shall coordinate work to prevent conflicts with the treatment of patients and the functioning of the facility. If needed, no medical apparatus shall be moved without approval.

2.2.6 A proposed work schedule shall be submitted to the technical representative for coordination within fifteen (15) calendar days after notice of contract award. In addition, the

Contractor shall submit a daily schedule to the representative of the areas to be serviced in advance for each workday, and the Window Cleaning Plan (See Appendix 1) of service prior to the start of semi-annual cleaning.

2.2.7 The Contractor is responsible for complying with all appropriate regulations and guidelines of the JCAHO, OSHA, and any other pertinent federal, state, and local references.

2.2.8 All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of government-owned furnishings, fixtures, equipment and facilities. The

Contractor shall report any damage observed or caused by the Contractor personnel to the technical representative. The Contractor shall be responsible for repair or replacement of government-owned items or facilities to previous condition, if determined to be at fault by the

Contacting Officer.

3.0 Supplies, Equipment and Tools.

3.1 Contractor shall furnish all cleaning materials, equipment, and supplies necessary to perform the cleaning services of this contract, except for those noted within this SOW. All cleaning materials and supplies shall be provided in their original containers with Safety Data

Sheets (SDS) immediately accessible to the user(s).

3.1.1 The Contractor shall provide environmentally preferable products (soap, chemical, etc.)

and is required to provide an SDS for all potentially hazardous agents used within the facility to ensure the safety of the occupants and employees.

3.2 All equipment shall have bumpers and guards to prevent marking, scratching or marring of furniture, fixtures or building surfaces.

3.3 All Contractor electrical equipment shall be Underwriter’s Laboratory (UL) listed and maintained in a safe condition for the operator and bystanders. All equipment must operate using existing building circuits. Contractor shall not operate electrical equipment or combinations of electrical equipment, which require power exceeding the capacity of the site.

3.4 The Government shall follow OSHA 1910.66 and provide required information to the contractor at the pre-performance conference and on a required basis after that.

4.0 Quality Control/Assurance.

4.1 The Contractor shall have a Quality Control (QC) Program to assure the services of this contract are provided as specified. The Contractor’s QC Program shall include, but not be limited to an inspection system that will inspect each building after completion covering all services provided and a method of correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Quality inspection reports shall be provided to the

COR.

4.2 Work not meeting the contract’s requirements shall be re-performed by the Contractor at no additional expense to the Government.

5.0 Safety Plan/Training

5.1 Contractor shall be responsible for providing a safety plan that shall be submitted to the

Government Safety Officer and the contracting officer (CO) for concurrence prior to the start of work.

6.0 Contractor Personnel:

o It is incumbent upon the Contractor to furnish the management expertise to accomplish not only the specific tasks specified within, but also an acceptable environmental appearance, that reflects accomplishment of a total program. Work shall be performed by bonded; experienced staff with experience in working with, and around fully occupied office spaces. All contractor personnel assigned to the performance of this contract shall wear a contractor provided uniform that clearly identifies the individual as a contractor.

o The Contractor shall ensure employees are compliant with federal requirements pertaining sexual harassment and drug-free workplace and other appropriate requirements contained within the contract.

o Contractor shall provide fully trained and knowledgeable staff, which is either American

Citizens or legally documented aliens competent and physically able to accomplish the requirements of this contract.

o Contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract, such as providing Worker’s Compensation, professional liability insurance, health examination(s) and Social Security payments.

o Contractor personnel shall be subject to all Federal rules and regulations relative to entering and leaving the building.

o Contractor personnel shall be recognizable as contracted employees. The Contractor shall provide identification (I.D.) badges to its employee(s). The Contractor’s personnel may wear distinctive clothing bearing the Company’s name/logo, or this requirement.

Contractor personnel while on Federal property must wear Shirt/Badges. I.D. Badges, if used, must have the company name/logo, employee’s picture and employee’s name.

o Contractor personnel shall not wear sandals, flip-flop style footwear, or open toed shoes.

o Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

o Contractor personnel shall not disturb paper on desks, open desk drawers or cabinets, and they are not authorized to use Government telephones and equipment. Validated violations, as determined by the COR, shall result in removal of the offending employee from performance of services under this Contract.

o Contractor shall be responsible to ensure all employees performing work under this contract are trained in the following areas:

- Commercially acceptable practices.

- Safety Data Sheets (SDS).

- Occupational Health and Safety Act (OSHA) Regulations.

- Care and maintenance of Contractor equipment.

- Familiarization with fire prevention and safety procedures.

- Utilities conservation.

- Familiarization with applicable VA policies/regulations and their effect on the contracted services.

6.1 Contract Manager:

o Contractor shall designate, and provide to the contracting officer and the COR, the name, phone number, and email address of a Contract Manager (CM), who shall be responsible to ensure all services required under this Contract are performed as specified.

o The CM shall have full authority to act on behalf of Contractor for all contract matters to include, but not limited to administrative, financial, and safety issues.

o The CM shall meet with the COR before initial performance to identify and discuss any identifiable problem areas that may arise during the performance of this contract.

6.2 Lost and Found Property.

6.2.1 Contractor shall ensure that any article of possible personal or monetary value found by

Contractor’s employees is turned into Security Police.

6.3 Authorized Service.

6.3.1 Only those services specified herein are authorized under this contract. Before performing any services of a non-contract nature, the CO must be advised of the reason(s) for additional work, and if appropriate issue a modification to the contract. The contractor is cautioned that only the CO may authorize additional services, and that reimbursement shall not be made unless prior authorization is obtained from the CO.

7.0 HAZMAT.

7.1 PHVAHCS (HAZMAT personnel) may inventory all chemicals that the Contractor brings on to, or any, property under the control of VANMHS. Any products that meet the criteria of

“Hazardous Waste” must be tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

7.2 Spill Response: The Contractor will be briefed on VASNHS spill response procedures by appropriate VA personnel prior to the start of the period of performance. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

7.3 Hazardous Material Handling. The Contractor shall have approval from the GEMS and

Industrial Hygiene sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require SDSs. The Contractor shall provide one copy of the SDSs for each item to HAZMAT section for review prior to any chemicals being brought onto VASNHS. The Contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center.

7.4 The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely

Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed.

7.5 Contractor shall be responsible for proper disposal of hazardous waste or materials.

8.0 Work Hours.

8.1 Normal Work Hours: Phoenix VA Healthcare System, hours of operation are 0700-1600 hrs. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this SOW at no additional cost to the government.

The service schedule will be developed between the contractor and COR prior to any service being performed for the semi-annual window washing.

8.2 Holidays: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

8.3 Phoenix VA Healthcare System Closures. Work scheduled but not accomplished because of closure due to weather or unforeseen emergencies, shall be accomplished as soon as possible after reopening the facility.

9.0 Interference to Normal Function.

9.1 Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

9.2 In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

9.3 Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with

COR or designee. In addition, certain areas will have to be completed during non-business hours such as Canteen, Nutrition and Food Service, and Operating Rooms, etc.

10.0 Periodic Progress Meetings.

10.1 The Contracting Officer, COR, other Government personnel as appropriate, and the

Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

10.2 The minutes of these meetings will be recorded and distributed to the COR, CO, and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the CO identifying areas of non-concurrence for resolution.

10.3 These meetings will be scheduled on the basis of need as determined by the

Government.

11.0 Government Furnished Property and Services

11.1 Government Furnished Utilities. The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

11.2 Utility Conservation. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

11.3 Refuse Collection and Disposal. The Contractor shall provide his/her own refuse containers to dispose of trash or refuse generated from accomplishment of services detailed in this SOW. All trash and refuse generated will be removed at the end of each business day.

The contractor shall adhere to all PVAHCS recycling programs and dispose of recyclable materials in VANMES designated bins.

12.0 General Information.

12.1 Traffic Laws. The Contractor and its employees shall comply with federal, local and

PVAHCS traffic regulations.

12.2 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on Phoenix VA Healthcare System.

12.3 Parking Policy. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

12.4 Cellular Phones. Cellular phones shall be turned off prior to entering the VA facility and are prohibited for use inside the building. A hands-free device shall be utilized while driving and texting while driving is strictly prohibited.

13.0 Reserved.

14.0 Contractor Personnel Badges and Parking.

14.1 The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

14.2 An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the Government technical representative. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the

COR or designee at the end of each service.

14.3 The contractor shall be required to comply with all security policies/requirements of

Phoenix VA Healthcare System. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

15.0 Key Control.

15.1 If keys are issued to the contractor, the contractor shall establish and implement methods of making sure all keys/combinations are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the government.

The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys.

15.2 In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor.

15.3 In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the

Contractor.

16.0 Safety

16.1 In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all, or any part, of the work.

16.2 The Contractor shall comply with applicable Federal, State, and VA safety regulations and codes, which are in effect during the performance period of the contract.

16.3 The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. A copy of this may be obtained from the COR.

17.0 Liability.

17.1 The contractor shall not commence work under this contract until it furnishes proof of insurance, as required in Section C of the contract, to the CO.

Appendix 1

Window Cleaning

Plan of Service

Jobsite_________________________________________________Date____________________________

Contact Person at

Site_______________________________________________________________________

Address_________________________________________________________________________________

City_____________________________________________________State___________________________

Type Type of Window Cleaning to be Performed

Post Construction Scheduled Normal Cleaning

Type TType of Service to be Provided

Both sides all windows Outside Only Inside Only

OtherOther Services Provided

On average, how many workers will be at the jobsite each day? ______________________________

Name of lead person at the jobsite: ________________________ Cell #:_______________________

EquipEEquipment to be used for Window Cleaning

Chemicals Material Safety Data Sheet Available

Ladders Sectional Extension

Mobile Lift Rental Unit

Tower Scaffold Rental Unit

Pressure Cleaner Rental Unit

Tucker (High Reach) Washer

Razor Scrapers

Extension Poles

Descent Equipment Roof Rig Anchors on Roof

Suspended Scaffolding Rental Unit

Permanent Installation Building Provided Certificate of Occupation

Barricades/Danger Signs

Other

Describe:________________________________________________________________________________

DescrDescribe Where on the Building Each Piece of Equipment will be Used:

Equipment: Location:

List the Chemicals That Will Be Used:

Location of SDS:

Type of Personal Protective Equipment to Be Used:

Describe Safety Hazards That May Be Encountered at Site for Each Piece of Equipment Being Used (Not High

Rise) and List What Equipment or Method will be used to overcome the Hazard:

Equipment Hazard Location Solution

High High-Rise Section:

Height of Parapet Wall:

If Applicable, describe what fall protection equipment will be used:

8. Date of Last Inspection Provided by Building Management:

1. If Transportable Rigging Equipment is being Used, Identify Anchorages or System to be used for Rigging, Tie Backs, Lifelines and their Location:

Permanently Installed Anchors Covering the Perimeter of Work Area? Yes No

Inspected on______________ (Attach Copy) If no, the following must be Filled out:

Anchor Location

2. Has Bldg. Owner/Mgr. Verified Support Capability of above Listed Anchors? Yes No

If Yes, Attach Copy:

3. If Transportable Rigging is not being Used, Identify Anchorages or System on Roof that will be used for

Suspensions and Lifelines:

Permanently Installed Anchors Covering the Perimeter of Work Area? Yes No

Inspected on______________________________ (Attach Copy) If No, the following must be filled out:

Anchor Location

4. Has Bldg. Owner/Mgr. verified support capability of above listed anchors? Yes No

If yes, Attach Copy:

5. In the following space, draw a diagram that will mark the location of the anchor points to be used as described in sections three and four.

6. Roof sketch with identified anchor points, electrical supplies, restricted or dangerous areas and ground barricade locations: (attached)

7. Describe safety hazards that may be encountered and list what equipment or method will be used to overcome the hazard:

Equipment Hazard-Location Solution

Describe any or all rescue methods to be deployed in the event of an Emergency:

Describe an alternate plan if inclement weather affects safe working procedures:

Describe any special procedures required by the building owner/manager to follow during the operation:

Contractor Personnel completing form

Printed Name Signature Date

Signature of Government Representative completing form

Printed Name Signature Date

Site Visit:

A site visit will be held August 5,2020 at the Phoenix VA Healthcare System, 650 East Indian

School Road, Phoenix Arizona 85012, building 8, 1st Floor, Main Entrance to Ambulatory Care

Center (ACC).

Due to the importance of all quoter’s having a clear understanding of the specifications/scope of work and requirements for this solicitation, attendance at this site visit is key for submitting a quote. All quoters capable of providing service are invited to attend. Quotes will only be accepted from quoters who attended the site visit.

Quoters must bring a copy of the solicitation to the site visit. Any changes resulting from this site visit will be issued in a written amendment to the solicitation.

All quoters must sign-in before attending the site visit. NO QUESTIONS WILL BE PERMITTED

DURING THE SITE VISIT. All questions will be submitted electronically to dennis.cantrell@va.gov by 07 August 2020/4:30 PM MST (ARIZONA). Responses to all inquiries/questions will be posted within 48 hours or two (2) Business Day after submittal.

Please allow enough time to locate parking prior to site visit.

Date August 5, 2020, Wednesday

Start 10:00AM (local time)

End 12:00PM (local time)

Where Phoenix VA Healthcare System, Address 650 East Indian School Road, Phoenix Arizona 85012

Meeting Location BLDG 8, ACC Entrance

PLEASE RSVP NLT 4 August 2020, 4:30PM (MST, ARIZONA) to dennis.cantrell@va.gov, if you plan to attend.

mailto:dennis.cantrell@va.gov

Phoenix VA Healthcare System

650 East Indian School Road, Phoenix Arizona 85012

Building 1, Basement floor, EMS Department Office

No questions will be permitted during the site visit.

All questions will be submitted electronically to dennis.cantrell@va.gov by 07 August 2020/4:30 PM MST (ARIZONA)

All Questions and Answers will be posted to contract opportunities within two business days after submittal.

Name Company Telephone Email

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

ADDENDUM: Evaluation of options under FAR 52.217- 8 will be accomplished by using the prices offered for the last option period to determine the price for a 6- month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the

Government to exercise the option(s); IAW FAR 17.206 Evaluation.

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government…