36C25819C0051-001.pdf

Justification for Other than Full and Open Competition

Date: 11 January 2019 Contract Number: 36C25819C0051 Nomenclature: Long Beach | Install Lockable Fire Alarm Stations Estimated Delivery or Period of Performance: 90 Days ARO

1. Agency and Contracting Activity:

Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 East Missouri, Suite 300 Phoenix AZ 85014

2. Nature of Action Being Approved:

This document is to provide the supporting details surrounding the subject acquisition, awarded under Urgent and Compelling Circumstances IAW FAR 6.302-2.

3. Description of Requirement:

This requirement is for construction services to install four (4) lockable fire alarm pull station in building 128 of the Long Beach California VA Health Care System (LBVAHCS). This requirement is classified under construction as it calls for the alteration of real property.

4. Statutory Authority permitting other than full and open competition:

Urgent and Compelling Circumstances IAW FAR 6.302-2, 10 U.S.C. 2304(c)(2) or 41 U.S.C. 3304(a)(2).

5. Circumstances and Support for Urgent and Compelling Requirement:

The fire alarm pull-stations currently do not have locks to prevent patients from pulling the fire alarms in the nurse stations on Wards “L” and “M” (mental health wards). This is a fire safety issue. Fire Alarms are a Life // Safety requirement and endanger the entire Facility when they are not installed appropriately which could result in false alarms. Fully functional Fire Alarms are mandated per NFPA (National Fire Protection Agency) and by the AHJ (Authority Having Jurisdiction) to ensure water availability to Fire services in the case of fire. This lends itself to an emergency in accordance with FAR 6.302-2, and the only local vendor capable of fulfilling this requirement on short notice is CAL Building Systems

6. Description of Solicitation Efforts and Exemptions This contract action is made under the conditions described in FAR 6.302-2 Urgent and Compelling circumstances. Furthermore, this acquisition is posted IAW 5.202(a)(2).

7. Market Research and Price Reasonableness:

Due to the urgency of this acquisition, a limited, informal query was conducted of the Federal Procurement Data System (FPDS-NG), System of Award Management (SAM), as well as Vetbiz.gov for potential sources.

The Independent Government Estimate (IGE) referenced one vendor with estimated pricing based on previous acquisition history for the same or similar services.

Due to the urgency, and stressed timeline of the requirements, CAL Building Systems was the only offeror to provide written interest in fulfilling this requirement.

8. Determination and Findings:

CAL Building Systems has adequate financial resources to perform the contract, or the ability to obtain them (see FAR 9.104-3(a)). The vendor has adequate financial resources to perform the contract with minimal risk to the government, and are financially capable to perform the services in accordance with the Statement of Work and performance schedule.

Furthermore, the contractor has successfully completed similar requirements with other VA medical centers and commercial entities on previous acquisitions.

9. Price Reasonableness Determination:

It is determined the price is fair and reasonable per FAR 15.404-1(b)(2)(v), the price is fair and reasonable in comparison to the Government estimate. The independent government estimate (IGE) of $17,430.00 was submitted by the requiring activity for this procurement based on market research, informal requests for quotation, previous acquisitions of a similar type, and price comparison to the RS Means unit pricing book.

This award is being made pursuant to FAR 6.302-2 Unusual and Compelling Urgency. If award of purchase order were delayed if would further jeopardize the safety of all personnel and patients.

10. Statement of Actions to Overcome Competition Barriers:

Continued market research efforts for Service Disabled Veteran Owned Firms capable of quick execution for similar services in future acquisitions.

11. Contracting Officer’s Signature:

Based on the above, CAL Building Systems, has been determined to be a responsible contractor, in accordance with FAR Subpart 9.1, for performance under Contract No. 36C25818C0051.

I certify that this information is accurate and complete to the best of my knowledge and belief, and to be in the best interest of the government.

MICHAEL BANKS

Contract Specialist Construction Branch 2

JUSTIN D. HICKS

Contracting Officer Construction Branch 2

Digitally signed by Michael Banks 1425349 Date: 2019.01.14 08:19:18 -07'00'

Digitally signed by Justin D. Hicks 1489140 Date: 2019.01.14 08:48:52 -07'00'