P03 Single Source Justification for Mano Scan ESO System v2 Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Brand Name Only

Acquisition Plan Action ID: 36C257-25-AP-2370____FY25-NCO-17-1076

1. Contracting Activity: Department of Veterans Affairs, VISN 17, North Texas Health Care System, Dallas VA Medical Center 4500 S. Lancaster Rd, Dallas, Tx 75216-7167 and Network Contracting Officer 17 VHA Regional Procurement Office-West (RPOW) 24 E HWY 67 Suite 100 Duncanville, TX 75137

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Manoscan High Resolution Manometry is a high-resolution manometry that enables full evaluation of the motor functions of the esophagus. The system provides useful information to support diagnosis of conditions like dysphagia, achalasia, and hiatal hernia. This will quantify the contractions of the esophagus and its sphincters; this procedure helps you get a more complete esophageal pressure by quantifying the contractions of our patients.

The contractor shall provide all required supplies for North Texas Health Care System, Dallas VA Medical Center 4500 S. Lancaster Rd, Dallas, Tx 75216-7167, equipment in accordance with specifications for the Manoscan High Resolution Manometry GI Lab Service supplies will be used in the facility.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This piece of equipment has high resolution manometry catheters allow the service to obtain a high resolution and three-dimensional map of pressure levels within the GI tract. The catheter will create a pure pressure image consisting of 36 channels with 432 points of measurements. This equipment is used to diagnose upper gastrointestinal disorders. This equipment is not compatible with any other equipment in our facility as only GI lab performs this type of testing/procedure. If we are to replace this with another system, it will not work because the doctor will not be able to read the old studies and it is not compatible with the other equipment that we use for Gastro studies. If would cost at least $150,000.00 with training included. Inability to perform the studies here means patients will be send out to community care, which delays in getting results, delayed surgeries, and the qualities of study are often worse and more difficult to interpret as we get black and white photocopies. Furthermore, the community care schedules these test months away so patient care is delayed which is detrimental to the quality of life of our veterans. This justification applies to the entire acquisition.

4. The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph. Training shall be completed within 45 days after final installation of equipment. Vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item. The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.

5. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted but because the equipment is proprietary, there are no other vendors found that could support the requirements of the VA. This includes (but not limited to) The vendor shall include shipping, delivery, on site, define the need of staging, installation, protect all finished spaces and surfaces and installation damage, During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANTHCS. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation. The products shall be covered by vendor’s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following: The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty. The warranty period set forth therein shall run for one year following the first day of use at VANTHCS.

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.1061(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3.

See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.