36C25725Q0325 - Sources Sought.pdf

Sources Sought Notice

DESCRIPTION

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research.

The Department of Veterans Affairs - Network Contracting Office 17 is seeking information in response to this Sources Sought Notice for market research purposes only. Interested Service- Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, Small Business Administration Section 8a, Women-Owned, and other socio-economically disadvantaged small businesses who believe they possess the experience and qualifications to successfully perform the scope of work described below are encouraged to respond in order for us to make a set-aside determination. Any business size entity may respond to this sources sought.

Responses are being sought from qualified businesses capable of providing the required supplies outlined below. The anticipated North American Industry Classification System (NAICS) code for the work is 339112, Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 Employees. See below for summary of the requested items.

Summary of Project Scope

The Department of Veterans Affairs - Network Contracting Office 17 is seeking Videonystagmography Equipment. These supplies are intended for use by the El Paso VA Health Care System (El Paso, TX), located at 5001 N Piedras, El Paso TX 79930. Please refer below to the draft Statement of Work for additional details.

Interested Parties

Potential candidates having the capabilities necessary to provide the stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Dayna Cantu at dayna.cantu@va.gov, no later than February 27, 2025, 10:00 AM CST. No telephone inquiries will be accepted.

All responses to this notice should provide the following information:

1. Company name, address, SAM UEI number, point of contact name, phone number and email address.

2. Business size and representation(s) of the company (i.e., Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)

3. If SDVOSB or VOSB, can business comply with clause 852.219-76 – VA NOTICE OF

LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SUPPLIES AND PRODUCTS in fulfilling the requirements within the draft Statement of Work?

4. If SDVOSB vendors can supply the items, is the SDVOSB supplying the items from a Small Business Manufacturer?

5. Is company considered a small business under the NAICS code 339112 identified under this sources sought?

6. Capability statement as it relates to the attached draft Statement of Work and any other information that can aide in determining capability.

7. Does the company have a current federal contract (i.e., GSA, NAC, SAC, NASA SEWP etc.)? If so, provide the contract type, number, and expiration date.

8. If the company has a current federal contract, are the services being offered available on the contract?

9. What is the country of origin?

In addition to the information above and demonstration to the government that the interested party can provide the required supplies that fulfill the required specifications in the SOW, please provide:

Any questions/concerns in regard to the SOW.

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

/END OF NOTICE/

DRAFT STATEMENT OF WORK

Videonystagmography Equipment

1. The Department of Veterans Affairs, El Paso VA Health Care System (EPVAHCS), has requirement for a replacement Visual Eyes VNG equipment. The Contractor shall provide all labor, material, tools, management, travel, and equipment necessary to supply the equipment to El Paso VA Medical Center in accordance with the specifications of the Statement of Work as stated below:

2. SALIENT CHARATERISTICS (BRAND-NAME OR EUQAL):

BRAND-NAME OR EQUAL: Interacoustic VisualEyes 525 VNG system to replace the current system. The old VNG Spectrum 9.2 software is obsolete. The software is now end-of-life and no longer able to be serviced.

Item # Description

Qty

8525854

Micromedical by Interacoustics Visual Eyes 525 3rd Generation VNG System

Tests: gaze, random saccade, pursuit, OPK, Dix-Hallpike, positional, caloric, ocular counter roll, saccadometry

Software: 3rd generation VE525 software

Hardware: laptop PC; printer; binocular video goggles w/ USB cameras, RF remote control, room camera w/ mic.

Labor/Installation 1

Salient Characteristics:

Saccadometry mTBI and Concussion Test Ocular Counter Roll with Torsion Analysis Integrated vHit Testing Eye trackers that adjust for make-up and dilated pupil Torsional eye movement observation with full screen eye images Vertical and horizontal saccade protocol Ability to customize test protocols Multiple pupil tracking algorithms Printer: maximum size 18x15x6 Binocular video goggles w/ USB cameras RF remote control Room camera w/ mic Software compatible with the system One-click eye centering Eye movement video recordings

Oculomotor testing Monocular and binocular ANSI standard compliant Real-time test analysis Synchronized video playback to Eye Tracking Recordings USB cameras 110-130 Voltage

3. SOFTWARE APPLICATIONS:

The Contractor shall provide and update all software applications, as they become available, through usual commercial channels. The Contractor shall make recommendations for application upgrades. “Software” means the application software and license to the Customer by the original software developer. “Customer” means the site of the firm, group, company, or corporation.

4. SOFTWARE SUPPORT SERVICES:

The Contractor must provide unlimited telephone and email support to Customer inquiries regarding the use and operation of the software. This does not include training in the use of the equipment, customer modifications, product development, or modification of existing source codes belonging to the Government.

5. TROUBLESHOOTING:

The Contractor will trouble shoot the hardware, software, and communications equipment during installation. If problems are found, the Contractor shall contact the appropriate and authorized maintenance organization or company and track the trouble call until it is resolved.

6. CONTRACTOR RESPONSIBILITIES:

During the term of this contract, the Contractor shall provide support at the Customers request and will use its best efforts to provide prompt software support services to the Customer by telephone. The Contractor shall provide telephone support to Customers between the hours of 8:00 am and 5:00 pm mountain time, Monday through Friday, excluding holidays recognized by the VA. The Contractor shall use its best efforts to respond promptly to all inquiries by the customer within one (1) hour of notification that service is required.

7. HOURS OF OPERATION:

Normal hours of operation are Monday through Friday from 8:00 am to 5:00 pm MST, excluding holidays. All services shall be performed during normal hours of coverage unless requested and approved by the POC. Due to the nature of the project, the Contractor understands that a portion of the work will be performed in occupied areas. Therefore, work shall be performed in strict accordance with the Conformance Standards and OSHA regulations. Contractor shall perform work in a professional manner and shall minimize the disruption of normal operations of the facility including the occupied patient and staff areas.

Federal Holidays observed by the VAMC are:

New Year's Day Labor Day Memorial Day Thanksgiving Day Christmas Day Juneteenth

M L King's Birthday Columbus Day President's Day Veterans Day Independence Day

Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

8. FACILITY POINT OF CONTACT: TBD

9. INSTALLATION SECURITY REQUIREMENTS:

The Contractor’s employees must report to the VA Police to obtain a badge that must be worn and visible at all times, while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or the POC. The VAMC will not validate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, must be subject to a search. Violations of VA regulations may result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court.

10. INFORMATION SYSTEMS OFFICER, INFORMATION PROTECTION:

The contractor shall not have access to VA Desktop computers, nor shall they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody.

11. PRIVACY OFFICER:

The contractor shall not have access to Patient Health Information (PHI) nor shall they have the capability of accessing patient information during the services provided to the VA.