36C25725Q0136 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0001 12-02-2024

36C257

Department of Veterans Affairs

Central Texas Veterans HCS

1901 Veterans Memorial Dr. Building #171

Temple TX 76504

To all Offerors/Bidders

36C25725Q0136

X

X X

X 1

The purpose of this amendment is to update paragraph 3.1 of the Statement of Work (SOW) to add each UPS serial number, model number, and battery type.

///SEE CONTINUATION PAGES///

Shawn R. Reinhart

Contracting Officer

36C25725Q0136-0001 CONTINUATION PAGES

UNINTERRUPTIBLE POWER SUPPLY SYSTEMS SERVICE (Updated 12/02/2024)

1. BACKGROUND. The Amarillo VA Health Care System’s Thomas E. Creek hospital located at 6010 Amarillo Blvd West, Amarillo, Texas 79106, requires regular preventative maintenance services as specified by system manufacturer for three (3), Uninterruptible Power Supply (UPS) systems per the schedule. The Contractor shall be subject to the application of VA Directive

0710 titled Personnel Security and Suitability Program from June 4, 2010 amended on June 24, 2024.

2. DEFINITIONS/ACRONYMS

CO - Contracting Officer: The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

COR - Contracting Officers Representative: A person responsible to furnish technical guidance and advice or generally monitor the work performed under the contract. COR’s will not be authorized to make any commitments or changes, which will affect the price, quantity, and quality or delivery terms.

PMI – Preventive Maintenance Inspection: Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

3. SCOPE OF WORK. The Contractor shall provide preventative maintenance and scheduled battery replacement on three (3) UPS systems, provide support to the Government for the equipment and perform maintenance/service on equipment listed below and, in the Line-Items.

Maintenance and service on the three (3) systems shall be executed under this contract as detailed in the contract line-items provided and PM procedures listed in this Statement of Work.

The Contractor shall perform a PMI at intervals listed in the schedule and shall provide complete support on equipment/systems as provided for in the contract and according to the manufacturers specifications.

Written, preventive maintenance (PM) procedures (specific to each equipment) shall be submitted for approval to the Facilities Engineering section within the first 30 days after contract award. PM shall be accomplished in accordance with the approved written procedures and in accordance with the system manufacturer’s requirements. Parts and service labor or scheduled

PM service beyond this Statement of Work is not included. The Contractor shall provide all labor, tools, materials, equipment, transportation, supervision, and other items and services necessary to perform preventive maintenance services.

3.1 EQUIPMENT.

• Schneider Electric Galaxy 5000 60 KVA UPS (Serial No. C11937190001; Model No. 72-

174001-00; Battery type: UPS12-490MR) - Location: BLDG 1 RM 1128

• Schneider Electric MGE Galaxy 3500 30 KVA UPS (Serial No. QS1709350960; Model

No. MGE GALAXY 3500; Battery type: 12V 7AH batteries) - Location: BLDG 48 RM

B120

• Peco II 48V DC Power Plant (Serial No. PEC000223428; Model No. 827E; Battery type:

ABSOLYTE GP 100G15) - Location: BLDG 4 RM 1022

4. ROUTINE PREVENTATIVE MAINTENACE PROCEDURES.

4.1 Visual Inspection (Standard UPS inspection – may not apply to all equipment listed in this contract.)

• Check and record alarm logs.

• Clean or replace all air filters.

• Check all fans for slow start and free rotation.

• Check AC and DC capacitors for swelling or leakage.

• Thermal scan breakers, power connections, fuses, and controls.

• Check for DC capacitor vent caps that have extruded more than 1/8”.

• Check power connections for excessive heating, corrosion or swelling.

• Check subassemblies, wiring harnesses, cables for burns or broken wires.

• Check all nuts, bolts, screws and connectors for tightness and heat discoloration.

• Check all circuit boards and connections for cleanliness and or possible problems.

• Check input and output grounding is proper and sufficient for customer application.

• Check AC input and output for proper wiring, grounding and verify to NEC code standards.

• Check area for any safety concerns that may affect the safety of the technician or customer.

4.2 Operational Inspections (Standard UPS inspection – may not apply to all equipment listed in this contract.

• Check bypass voltage and frequency for proper available power.

• Check power quality and harmonic distortion levels on special request.

• Check input power and harmonic filters for proper operation and balance.

• Check output power and harmonic filters for proper operation and balance.

• Check input voltage, amperage, and frequency readings for proper levels and balance.

• Check output voltage, amperage, and frequency readings for proper levels and balance.

• Pending approval, perform operational system test including unit transfer and battery discharge.

• Review system performance with customer to address any questions and to schedule any repairs, depending on availability of customer.

4.3 Internal Component Inspections (Standard UPS inspection – may not apply to all equipment listed in this contract.)

• Check static switch voltages and inspect for any leakage.

• Check inverter voltages and balance for proper operation.

• Check rectifier voltage and current balance for proper operation.

• Check fuses on the DC capacitor deck for continuity if applicable.

• Install or perform Engineering Field Change Notices (FCN) as necessary.

• Check and calibrate any logic and control signals as specified in the manufacturer’s procedures.

• Check and calibrate all power supply settings in accordance with manufacturer's specified settings.

• Check all indicators and meters for proper operation and calibration adjusting as necessary in accordance with the manufacturer’s maintenance procedures.

4.4 External Environmental Checks

• Check ambient temperature of the UPS room.

• Check location for cleanliness and accessibility.

• Check for service clearances and for any airflow obstructions.

4.5 VRLA Battery System (Standard UPS inspection – may not apply to all equipment listed in this contract.)

• Inspect batteries for any swelling.

• Re-torque any connecting points as necessary.

• Inspect for any corrosion at the connecting points.

• Measure and record all internal impedance readings.

• Record battery date codes, number of cells and strings.

• Perform individual battery load testing when applicable.

• Measure and record DC bus ripple voltage when applicable.

• Measure and record all battery connection resistances in micro-ohms when applicable.

• If rack mounted, inspect rack system structural integrity. Tighten bolts as necessary.

• If cabinet mounted, inspect tray systems for structural integrity. Tighten bolts as necessary.

• Check system float voltage and current and adjust if necessary to manufacturer’s specified settings.

• Clean and retighten all terminal connectors and check for NO-OX grease or oil on all connections (when needed and/or accessible).

• Measure individual battery temperatures and check for any hot spots or readings which are out of the manufacturer’s recommended temperature variance when accessible.

5. PERIOD OF PERFORMANCE. One (1) year from date of award and 4 one-year options.

6. PERFORMANCE. Preventive maintenance and/or support shall be scheduled with the

Contracting Officer’s Representative (COR). Before performing any work, the service representative shall report to Facilities Engineering, Building 34, to log in and obtain a

Contractor identification badge, sign a log maintained by Facilities Engineering (if required) and sign out upon completion of work. The log entry shall state the nature of the visit and the time and place of the visit. Failure to carry out the above procedures shall be considered as a failure to document the service visit and will constitute a failure to perform.

7. DOCUMENTATION.

a. At the completion of the service call, the service representative shall submit a complete service report to Facilities Engineering. Service reports shall be provided for all service activities including preventive maintenance, emergency repair, equipment support and safety inspections, and shall contain the following information:

• Date(s) and time of service.

• Complete description of equipment serviced including model number and serial number.

• Complete description of equipment services performed including upgrades, updates and software changes made.

• Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable.

• A statement of the complaint that initiated the service call.

• Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair.

b. The Contractor shall also provide the additional information when asked for by the COR.

• A record showing when each preventative or emergency maintenance visit was made.

• Calibration verification for each testing instrument used during the preventative maintenance check for each equipment/component.

• The Contractor shall maintain a performance assurance log showing when the scheduled preventative maintenance checks were performed on each equipment item in the system.

• The logs and records shall be of a quality sufficient to satisfy the maintenance program requirement requirements of the Joint Commission on Accreditation of Health Care

Organizations. This documentation shall be presented to the COR or POC before departing the station.

8. HOURS OF OPERATION. Normal duty hours are 8:00 a.m. through 4:30 p.m., Monday through Friday, not including federal holidays. Whenever contact with Facilities Engineering is required outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via 806-355-9703 x7448.

The Government observes the listed days as holidays. If the holiday falls on a Saturday, the

Friday before is the holiday. If the holiday falls on a Sunday, the Monday after is the holiday:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

9. REPLACEMENT PARTS. Only new standard original equipment manufacturer (OEM) or equivalent batteries (no refurbished batteries) shall be used in replacement. All new batteries furnished shall be current manufacture and shall have full compatibility with the equipment for which it is intended. All other parts for repair of equipment listed in this contract are not included.

10. LOCATION OF SERVICE. Whenever practicable, all repairs shall be made on site at the

VA Medical Center. When removal of equipment to the Contractor’s shop is necessary, the

Contractor service representative shall coordinate through the COR prior to removing any equipment from the premises. Similar equipment shall be furnished by the Contractor without expense to the government when equipment is removed from the premises.

VA Health Care System

Thomas E. Creek VA Medical Center

6010 Amarillo Blvd West

Amarillo, Texas 79106

11. CONTRACTING OFFICER’S REPRESENTATIVE. The following person is the

Contracting Officer’s Representative.

Name: Rogelio Rodriguez

Phone: 806-355-9703x7397

Email: rogelio.rodriguez4@va.gov

12. RESPONSE TO SERVICE REQUESTS. The Contractor shall respond to requests for emergency service and/or support in the following manner:

• A competent service representative adequately equipped with tools, test instruments and repair parts shall arrive at the Thomas E. Creek VA Medical Center within the designated response time.

• The competent service representative shall be prepared to begin work immediately to resolve the complaint as expressed by the COR when service was requested. Work to resolve the complaint shall continue without interruption until the problem is resolved.

• The service representative shall report on site equipped with all the service/technical manuals needed to perform the work.

The service representative shall contact VA staff by phone before arrival at the designated site.

Such contacts, however, shall not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by Facilities Engineering.

PM shall be completed by the 15th day of the month in which preventative maintenance is scheduled. The Contractor shall notify the COR if unable to accomplish PM by the 15th of the month.

All requests for repair service shall be considered requests for emergency service unless a statement to the contrary is made by the COR. Such statements shall be documented on the service report.

13. GOVERNMENT REPAIRS. Government employees will work on the equipment only with authorization of the Contractor or following the failure of the Contractor to respond. The

Government is not obligated to perform any work on the equipment.

14. PRIOR INSPECTION OF EQUIPMENT. Potential Contractors may, at their own expense, inspect equipment covered by this contract upon issuance of the order. Arrangements shall be made in advance with Facilities Engineering.

15. EMERGENCY SERVICES. The COR will make emergency calls to the Contractor on as needed basis to provide services outside of the normal duty hours.

16. WARRANTY. The Contractor shall warrant and guarantee workmanship on all parts furnished by the Contractor and repaired at no additional cost to the Government unless it is determined that repairs needed were the fault of the Government.

17. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS. The

Contractor’s field service employees shall wear visible identification issued by the VA Medical

Center Police. The Contractor and the Contractors employees shall park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The

VA Medical Center will not validate or make reimbursements for parking violations to the

Contractor under any conditions. Smoking is prohibited inside any buildings at the VA Medical

Center. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

(END OF STATEMENT OF WORK)

(END OF SOLICITATION AMENDMENT)