36C25725Q0047 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

36C257

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

To all Offerors/Bidders

36C25725Q0047

10-22-2024

X

X X

10/30/2024 @1300 EST

X 1

The purpose of this amendment is to:

a. Extend due date as identified in Block 11 - 10/30/2024 @1300 EST

b. To provide responses to the questions asked.

c. To provide an updated Statement of Work.

///SEE CONTINUATION PAGES///

1. Is this a NEW or existing requirement? There was a previous contract, 36C25719C2011 which expired last year.

2. If existing who is the current vendor and obligation number? Contractor was GCC

Enterprises

3. The SOW in the first paragraph states “…….(Contractor shall field verify depths of

Grease Traps)……” is this a typo, since this is a Acid Neutralization Basin requirement not a grease trap requirement? SOW updated.

4. Does the Facility have a list where these ANB are located? We need to confirm access.

Attachment ANB Detail Drawings provides inventory and location.

5. Does the Facility have a better idea of the approximate sizes of each of the 8, (i.e. 4 each – 200 GL 2 each 100 gl… Etc) Attachment ANB Detail Drawings provides dimensions.

6. When was the last service completed on these units? December 2023.

7. Are there any particular working hours / days which the facility staff is requesting for these services? Typically performed on weekends due to traffic considerations.

8. This will require a confined space program, does the VA want this submitted with the bid? Previous work was performed without entering. Basins are at mot 42 inches deep. If contractor needs to enter, then contractor has to provide confined space plan and should budget accordingly.

STATEMENT OF WORK (SOW)

Acid Neutralization Basin Services and Maintenance (NTX)

Scope of Work

The contractor shall be responsible for providing all labor, materials and equipment required for the removal of filter media and sludge, clean basins, disposition, and replacement of limestone fill media eight (8) ANBs ranging in capacity from 15 to 275 gallons located in Bldg 2J and Bldg 70 at VAMC Dallas, 4500 S Lancaster Rd, Dallas, TX 75216. This service shall be performed annually, and the contractor shall provide the VA POC or Alternative POC with the inspection reports. Disposal shall be done at a proper dumping facility and the contractor shall provide manifest of. After all work is completed, the contractor shall have a walkthrough with a VA representative to ensure all work is completed and ready for invoicing. (Contractor shall field verify the depths of Grease Traps)

Necessary repairs identified by the contractor shall be accomplished after approval by the Contracting Officer.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All disposals must comply with federal, state, and local regulations for hazmat disposal.

All work shall be done according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

Performance Period

Base Year: 11/01/2024 – 10/31/2025 Option 1: 11/01/2025 – 10/31/2026 Option 2: 11/01/2026 – 10/31/2027 Option 3: 11/01/2027 – 10/31/2028 Option 4: 11/01/2028 – 10/31/2029

Government Holidays

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth 19th of June Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

Other Considerations

• The contractor shall be responsible for the verification of all requirements for this service.

All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention.

• The contractor must comply with the requirements for Type C/Class II (Lowest Risk) Infection Control Risk Assessment (ICRA).

• It is the contractor’s responsibility to provide adequate documentation and verify that any equipment and/or materials proposed shall meet or exceed all federal government requirements.

• The contractor’s supervisor shall always be available to address any needs the VA POC may have during the period of performance which is one year.

• The contractor shall be responsible for the removal of project demo materials/debris /equipment from this facility when complete.

B. CONTRACT AWARD MEETING

Yes, "kick-off' meeting is required as to cover the basis of the contract.

C. REQUIREMENTS:

1. The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site shall not constitute grounds for a claim after contract award.

2. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

3. All fire and safety rules and regulations are applicable; NFPA and SBCCI dated 1999.

The Contractor shall comply with EM385-1-1 dated 1987 for minimum safety requirements. Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health).

4. The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

5. The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

6. The Contracting Officer and Contracting Officer Representative reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

7. If chemicals are to be used in anywhere in this contract, the chemical must first be approved by the Safety Service here at the VA and MSDS must be obtained and on file with Engineering and VANTHCS Safety.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

Contractor shall make repairs within 24hrs pending availability of parts. The contractor shall respond to emergency calls on weekdays, weekends, and holidays.

E. REPORTING REQUIREMENTS

Contractor shall set dates with VA POC for dates and time to be at facility at each service.

F. CONTRACTOR EXPERIENCE REQUIREMENTS

1. Qualifications of Key Personnel (Standard ENGLISH mandatory language)

2. “Fully qualified” is based upon training and experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel.

3. Contractor must provide, upon request, evidence of appropriate training of any FSE(s) providing services under terms of the contract.

Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer.

4. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA shall not invalidate or make reimbursement for parking violations of the contractor under any conditions.

5. Smoking is prohibited inside all VA buildings.

G. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

At all Facilities Contractors are required to check in with engineering general foreman or engineering plumbing shop personnel. Visitor’s badges shall always be obtained and always worn while on VA property unless escorted by VA personnel.

New contractor personnel security requirements, which facilitate the security programs for computer systems and automated information systems implemented by the Office of Security and Law Enforcement and Veterans Health Administration.

All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System (VANTXHCS) and must be returned to VANTXHCS at the end of the contract.

SECURITY CLAUSE: The contractor shall have no reason to access sensitive VA information or the VANTHCS computer network.

H. Invoices and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contractor shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice SHALL be itemized to include the following information. Any information listed below, and not provided on an invoice, shall render that invoice incomplete and the invoice shall be returned for immediate correction. Invoice to be approved by VA POC before submission to Tungsten.

i. Time period being invoiced for

ii. Description of services performed

iii. Unit Cost billed

iv. Extended amount due

v. Invoice number, date, and

vi. Contract and obligation numbers

vii. Work reports

I. Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training shall be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/