36C25724Q0989 0001_1.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

36C671

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C671

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25724Q0989

10-04-2024

X

X X

October 11, 2024 at 9:00 AM CST

See CONTINUATION Page x 1

The purpose of this amendment is to:

a. Answer questions from the vendors.

b. Extend the date to submit quotes from October 08, 2024 at 9:00 AM CST to October 11, 2024 at 9:00 AM CST.

c. Updated Statement of Work attached removing personal vehicle and Social Security section.

CONTINUATION PAGE

1. What is the evaluation of the contract (per year/per contract)?

a. This requirement is only for one (1) contract. Performance will be evaluated annually.

2. How many trips per day?

a. Based on the schedule of pickups on Page 10 of the RFQ document, there will be one (1) pickup from each location daily.

3. Is this small set aside business only type of RFQ?

a. This requirement is set-aside to only SDVOSB vendors.

4. Could you please clarify the zip code for all three pickup locations?

a. Laredo: 78041

b. McAllen: 78501

c. Brownsville: 78526

5. How much was the previous Award Amount if it is not a new requirement?

a. $439,250.00

6. What was the cost of the final full option year of the previous contract?

a. This question cannot be answered at this time.

7. For couriers transporting specimens, what specific documentation is required annually to demonstrate compliance with the Universal Precautions, Hazardous Materials, and U.S. Department of Transportation (DOT) training, and how is this information expected to be submitted to the COR?

a. DOT training for transport of hazardous material. Proof of successful training can be emailed to cor and or lab supervisors.

8. Is there a background and or fingerprinting check that the drivers would have to do that may delay the start of the contract?

Yes.

9. What criteria will be used by the government for vehicle inspections to ensure they meet the mandated Department of Transportation requirements and are adequately stocked with biohazard spill kits?

Meet RQM TJ DOT

10. How frequently must the contractor submit updated driver information to the COR, and what specific records will be inspected to verify the physical and character qualifications of the drivers?

Quarterly DMV report.

11. Approximately how long after the contract is awarded do you allow for the contractor to begin the work?

October 31,2024

12. What is the process for requesting courier services on federal holidays, and how should contractors prepare for emergency deliveries that may occur outside normal working hours? Would this be pre-scheduled?

a. VCB is currently closed on federal holidays.

13. How soon in advance does the government typically give notice for emergency pickup outside of normal business hours?

a. VCB hours of operation are M-F 8-1630

14. Is there currently an incumbent and if so, what is their name?

a. All American Express Solutions LLC

15. What is the contract number?

a. 36C25720C0011

16. What is the value of the contract?

a. $439,250.00

17. Is TWIC card required?

No.

18. What is the Award ID of current contract?

a. 36C25720C0011

19. What is the cost of the final full option year of the previous contract?

a. This question cannot be answered at this time.

20. What’s the name of the previous awardees? (Who is incumbent contractor)

a. All American Express Solutions LLC

21. What are the maximum weights for the supply pickups?

There is no current max weight.

22. How many approximate boxes per location?

a. Usually, one to two specimen bags given.

b. On occasion may be asked to take supplies or other medical supplies.

i. Items to be transported will consist primarily of small/medium prepackaged containers and/or coolers containing laboratory specimens from each location.

Shipments may also include, but is not limited to:

1. Envelopes

2. Small boxes of mail and/or supplies

3. Medical Records

4. X-Ray films

5. Supplies

a. All shipments will be clearly labeled. The VAMC locations will be responsible for proper packaging and labeling.

23. Is this a new contract?

a. This solicitation will result in a new contract.

24. How many drivers are currently being used?

a. This question cannot be answered at this time.

25. What is the weekly, monthly, or annual estimated trip volume for trips in the total, and/or as-needed trips per contract location?

a. HCC TO OTHER LOCATIONS – 50

b. MOPC TO HCC – 251

c. LOPC TO HCC – 251

d. BOPC TO HCC – 251

26. Is there any flexibility allowed in the pickup time from Laredo?

a. No, items must be picked between 1200 and 1215. No earlier or no later.

27. The solicitation doesn't mention the volume of what is being picked up. Do you have that or is it random? I see the pricing sheet says 251, but I'm assuming that is days of pickup, correct? I just want to make sure I provide the best pricing for the border area.

a. 251 is the number of pick-ups.

b. Usually, one to two specimen bags given.

c. On occasion may be asked to take supplies or other medical supplies.

i. Items to be transported will consist primarily of small/medium prepackaged containers and/or coolers containing laboratory specimens from each location.

Shipments may also include, but is not limited to:

1. Envelopes

2. Small boxes of mail and/or supplies

3. Medical Records

4. X-Ray films

5. Supplies

a. All shipments will be clearly labeled. The VAMC locations will be responsible for proper packaging and labeling.

28. Can the pickups from McAllen and Brownsville be earlier than 14:00 and 14:30?

We can combine these stops for maximum savings potential.

a. No due to collection schedule and business hours of clinics.

29. Can the deliveries to Harlingen be earlier or later than 15:30? We can combine these stops for maximum savings potential.

a. Yes, samples must be delivered to Harlingen by 1530; no later but can be delivered before 1530.

30. A company vehicle is required but it states a personal vehicle is acceptable, which is correct?

a. Company vehicle.

31. Coverage amounts for professional liability insurance.

Not applicable.

32. Social Security Payment, this means all drivers must be W2 employees, correct?

At the discretion of the company.

33. After reading the delivery schedule, my question is about the pickup times. With the times shown can the couriers arrive early or are the times shown the only acceptable times?

a. Preferably times shown with a 15 min window (plus or minus)

34. The Language below in the SOW is often reflective of STAT work within the contract since it contains “initial request,” however there are no sections regarding any on-call work nor is there a CLIN associated to as needed trips.

Can you please confirm there is no STAT/on-call/as needed trips associated with this contract?

a. There may be stat trips needed for this contract.

35. With the two pickup locations below being approximately a 55 minutes’ drive from one another, would the VA be open to exploring flexing McAllen and Brownsville to be serviced on one route with the same driver for the purpose of efficiency and cost savings? Would the VA like us to submit a secondary bid with this flex assumption for comparative purposes?

How is this feasible? Brownsville is 20 miles West of Harlingen and McAllen is 40 miles East from Harlingen.

36. What was the cost of the final full option year of the previous contract?

37. How many drivers/vehicles are currently used to service the current contract?

38. What is the vehicle size currently servicing this location?

39. How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items to be transported daily?

Based on the needs of the clinics.

40. Please clarify if the government will require the vendor to provide equipment (coolers, totes, locks, and temperature logs).

a. Government will provide equipment (coolers, totes, locks and temp logs)

41. What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any?

a. HCC TO OTHER LOCATIONS – 50

b. MOPC TO HCC – 251

c. LOPC TO HCC – 251

d. BOPC TO HCC – 251

See attached document: SOW Courier Services.