36C25723Q1309.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contracting Specialist Matt Lee matthew.lee5@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Special Notice – Notice of Intent to Award a Sole Source Procurement

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 17, intends to award a firm-fixed priced contract/order to ACCESSIBILITY SERVICES INC. for procurement of AutonoME. The projected awardee is an authorized service distributor of AutonoME.

Contractors shall provide:

End-User features must include and be compatible with:

· Nurse call system (Responder 5)

· Television

· Bed Control

· Telephone

· Lights

· YouTube

· Netflix

· Zoom

· Kindle

· Games

· Health educational videos & documents

· User video tutorials

· AAC/Speech generation

Software must be compatible with the following alternative access methods for patients with paralysis:

· Voice

· Switch Scanning

· Touch

· Head mouse

· Eye Gaze

Required Features:

· Cloud based staff user portal

· Remote Log-in technical support

· Medical grade all-in-one Windows PC

· 16" Touchscreen Display

· WiFi & Bluetooth capable

· Wall Mounted articulating arm

· Microphone input

· 2x switch input

· Nurse call interface

· POTS telephone interface

· 3x low voltage auxiliary relay interface

· Infrared out interface

· 3-prong hospital grade AC power connector

· Combination gooseneck microphone & sip/puff input device

The technical requirements are as follows:

· Advanced Environment control (nurse call, bed control, lights, telephone, and television)

· Medical grade 16" touchscreen monitor; articulating wall mounted arm

· Command Center Unit

· JCT Box (type TBD)

· Dual microphone/sip & puff device

Work to be performed:

· Installation

· Remove and replace Environment control system (nurse call, bed control lights, telephone, and television)

· Remove and replace JCT Box with new JCT Box

· Interface to television, nurse call, 110v power receptacle, telephone and low voltage light controller

· Contractor/Vendor will perform all work to remove old components and replace with the new components

· Ensure all systems are tested and functioning as intended

· Dispose of all cardboard, plastic, and debris from content packaging

· Training for super users and technical staff

· Conduct training for staff on basic setup, general use and technical troubleshooting; training will be scheduled with department leaders in Nursing, SCI, and BioMed

· Remove hard drive from old system and provide to VA COR/VA BioMed before decommissioned equipment being removed from South Texas VA work site.

· Fill screw holes from old system with filler paste (spackle)

· No refurbished or used equipment, Government will except only new equipment only

· 2-year limited warranty; unlimited remote technical support

· Ability to perform annual maintenance to include at a minimum:

· -Update Windows OS

· -Clean system Registry

· -Visual inspection of all cables and connections

· -Functionality test for call light, bed control, lights/blinds

· -Detailed service reports noting any damaged or defective parts

· -Replace any defective parts covered under warranty

This notice is not to be considered a request for quotations or proposals. A contract will not be awarded based on an offer received in response to this notice; however, all responsible sources may submit an authorized service letter for ACCESSIBILITY SERVICES INC and a capability statement, proposal, or quotation, to matthew.lee5@va.gov, which shall be considered by the agency.

Proposals or offers received will be used to determine if a comparable source is available and more advantageous to the government. If no affirmative written response is received within 4 days from the publication of this notice, a contract/order will be issued to ACCESSIBILITY SERVICES INC. without any further notice.

The proposed contract actions are for services, which the government intends to negotiate with only one source. The anticipated statutory authorities permitting other than full and open competition for the requirement is 41 U.S.C. 3304(a)(1), as implemented by FAR 13.5.

The proposed sole source procurement will be made by a pricing agreement with ACCESSIBILITY SERVICES INC.

Special Notice