36C25723Q0723 0002_1.docx

SUBJECT*

Access Control System Upgrade - CCURE Security

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dayna Cantu dayna.cantu@va.gov 512-922-0142

PLACE OF PERFORMANCE

South Texas Healthcare Systems

7400 Merton Minter

San Antonio TX

ADDITIONAL INFORMATION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation Amendment P00002

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Amendment to a Previous Combined Solicitation

Amendment to Combined Synopsis/Solicitation:

Solicitation 36C257230723 is for (Access Control System Update) Base + 4 Option Years intended for The Department of Veterans Affairs South Texas Health Care System at the following location:

The Department of Veterans Affairs South Texas Healthcare Systems 7400 Merton Minter Blvd.

San Antonio, TX 78229-4401

USA

The Government intends to make a Firm Fixed- Price contract award to a responsible vendor who meets all requirements stated in the SOW with a fair and reasonable price that can provide the required services in accordance with the attached documents, resulting from this solicitation for quotes.

The NAICS Code is 541519. Responses to this notice will be used by the Government to make appropriate evaluations and award decisions.

This solicitation is 100% set-aside for SDVOSBs. All vendors must be registered SAM at the time of submission of quotes.

Please ensure all information is provided on the attached SF 1449, signed/dated.

Please submit all offer information to Dayna Cantu at dayna.cantu@va.gov, no later than 05/10/2023, 12:00 PM CT.

Please see Solicitation for full details.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05/05/2023 671-23-1-4047-0013 36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 To all Offerors/Bidders

36C25723Q0723 04-26-2023

X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 05/10/2023 at 12:00PM CST See CONTINUATION Page X The purpose of this Amendment is to:

1. Extend the solicitation close date from 04/27/2023 at 1:00PM CST to 05/10/2023 at 12:00PM CST.

2. To change the QTY of Line Item 0004 from 60 EA to 64 EA.

3. To change the QTY of Line Item 0005 from 60 EA to 64 EA.

4. To change the QTY of Line Item 0006 from 1 JB to 40 HR.

5. To update the period of performance in the SOW / Line Items 0001 - 4004 from 05/05/2023 - 05/04/2028 to 06/01/2023

- 05/31/2028.

All other terms and conditions remain unchanged.

Shannon Hodgson Contracting Officer Page 1 of Page 1 of

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Serial Number 9-02138

Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Redundant System Serial Number 9-19068

POP Begin: 06-01-2023 POP End: 05-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide coverage Series P, Q, R

POP Begin: 06-01-2023 POP End: 05-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Enterprise FT/HAPVMS

POP Begin: 06-01-2023 POP End: 05-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Extend SFTW V2P

POP Begin: 06-01-2023 POP End: 05-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Labor. Labor shall not exceed 40 Hours. The contractor shall only invoice for the total number of hours of service provided.

POP Begin: 06-01-2023 POP End: 05-31-2024

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Serial Number 9-02138

Contract Period: Option 1 POP Begin: 06-01-2024 POP End: 05-31-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Redundant System Serial Number 9-19068

POP Begin: 06-01-2024 POP End: 05-31-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Enterprise FT/HAPVMS

POP Begin: 06-01-2024 POP End: 05-31-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Extend SFTW V2P

POP Begin: 06-01-2024 POP End: 05-31-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Serial Number 9-02138

Contract Period: Option 2 POP Begin: 06-01-2025 POP End: 05-31-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Redundant System Serial Number 9-19068

POP Begin: 06-01-2025 POP End: 05-31-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Enterprise FT/HAPVMS

POP Begin: 06-01-2025 POP End: 05-31-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Extend SFTW V2P

POP Begin: 06-01-2025 POP End: 05-31-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Serial Number 9-02138

Contract Period: Option 3 POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Redundant System Serial Number 9-19068

POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Enterprise FT/HAPVMS

POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Extend SFTW V2P

POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Serial Number 9-02138

Contract Period: Option 4 POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide Annual Software House CCure 9000 Software Support Agreement for CCure 9000 Series R Redundant System Serial Number 9-19068

POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Enterprise FT/HAPVMS

POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Provide EverRun Extend SFTW V2P

POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

A.2 DELIVERY SCHEDULE

South Texas Veterans Healthcare Systems 7400 Merton Minter Blvd San Antonio, TX 78229

USA

210-563-8051 anthony.martinez5@va.gov

A.3 STATEMENT OF WORK

Access Control System Upgrade

1. Background This statement of work is for the South Texas Veterans Health Care System (STVHCS) primarily located at the Audie L. Murphy Memorial Hospital, 7400 Merton Minter Blvd., San Antonio, TX, 78229. STVHCS needs to upgrade the access control system software to facilitate additional hardware license. This is required to meet Physical Security requirements as outlined in VA Handbook 0730/4, Appendix B. This project will also update the Software Service Agreement on the CCURE Operating System.

2. Objectives The purpose of this emergency project is the addition of more hardware licenses, upgrade of the access control software, and field testing of access control devices to determine compliance. These updates will facilitate the rapid growth of the STXVHS and meet demand for adding additional hardware. These updates will also mitigate the immediate impact on patient care, staff safety and reduce the vulnerability of critical infrastructure to theft, destruction, or vandalism. Completion of this project will allow projects on hold to proceed. This will also align our current operating system with our core values and allow us to provide “protection of those who have served.”

3. Place(s) of Performance

3.1. Audie L. Murphy Memorial Hospital, 7400 Merton Minter Blvd., San Antonio, Texas, 78229 [ALMD] Period of Performance will be:

Base Year: 06/01/2023 – 05/31/2024 Option Year 1: 06/01/2024 – 05/31/2025 Option Year 2: 06/01/2025 – 05/31/2026 Option Year 3: 06/01/2026 – 05/31/2027 Option Year 4: 06/01/2027 – 05/31/2028

4. Working Hours All work performed by the contractor will be monitored by the POC or an authorized alternate. Work will be completed on weekdays, excluding federal holidays, during the hospital’s regular weekday business hours. Federal holidays observed during the execution of work may be exchanged for contractor observed days, only on a one-for-one basis, requested by the contractor and subject to approval by the contracting officer (CO).

Normal operating hours for all locations listed above are from 8:00 A.M. to 5:00 P.M. on weekdays Monday through Friday. The contactor must arrange with the CO and POC to schedule work and facility access outside of these parameters.

5. Scope of Work

5.1. The Service Support Agreement will include:

5.1.1. Enhanced Annual Software Support agreement for CCURE 9000 Series R

5.1.1.1. Software Upgrades

5.1.1.2. Priority Integrator Technical Support

5.1.1.3. Software maintenance including updates, service packs and hot fixes

5.1.1.4. Remote diagnostics

5.1.1.5. Latest camera handlers and driver updates

5.1.1.6. 24/7/365 Technical Support

5.1.2. Redundant System Support Uplift for CCURE 9000

5.1.2.1. System redundancy acts as a fail-safe in the event of a problem or system breakdown. Vital parts of the system are duplicated so that the whole system can function to an extent whilst the primary system is being repaired or replaced.

5.1.3. Reinstatement For Lapsed Coverage for CCURE 9000

5.1.4. Software House everRun Enterprise Support (28 Months)

5.1.4.1. everRun Enterprise is downtime prevention software that enables business continuity and data integrity by keeping applications up and running with mainframe like availability.

5.1.5. Software House everRun Extended Support (28 Months)

5.1.5.1. Disaster recovery for end-to-end application availability

5.1.5.2. Protects against site-wide outages with off-site disaster recovery

5.1.5.3. Geographic failover over a WAN connection

5.1.5.4. Automated system requires minimal IT staff to operate

5.1.5.5. Works hand-in-hand with Stratus fault tolerant solutions

5.1.5.6. Flexible replication options

5.1.5.7. Unmatched price-performance to fit any budget

5.1.5.8. Alerts authorized personnel of system failure conditions

5.1.5.9. Compatible with C•CURE 9000 and C•CURE 800/8000

5.2. The contractor shall provide all necessary equipment, labor, and tools required per the requirements and specifications herein.

6. General Requirements

6.1. The contractor shall include a list of current contract vehicles with this bid.

6.2. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at the time of award of contract.

6.3. All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts, or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by said jurisdictions.

6.4. Any work performed by the contractor at his/her own volition outside the working hours and days indicated in section 4 herein will be at no additional expense to the Government.

6.5. No unauthorized work shall be initiated without the prior approval of the CO or the POC. The CO shall approve any request, or proposal for changes in project scope and/or additional requirements, in writing prior to the contractor proceeding with any related work. Any changes accomplished without prior written approval, will be done at no additional expense to the Government.

6.6. The contractor shall park vehicles as indicated by POC no on-site parking is available for contractors.

6.7. The contractor shall notify the CO and POC for a final inspection no later than (180) calendar days after the receipt of Notice to Proceed.

7. Compliance

7.1. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental and occupational safety laws, rules, and regulations.

7.2. The contractor shall plan for a minimum of two weeks lead time prior to beginning work at any VA facility for the following:

7.2.1. Contractor badging (requires fingerprints and two forms of ID)

7.2.2. Infection Control Training

7.2.3. Fall Prevention Training

7.2.4. Tuberculosis Test Results

7.2.4.1. Test results must be provided at the same time Infection Control Training is provided

7.2.4.2. Test results must not be older than 1 year from the date of training

7.2.5. All training is conducted on-site located at the Audie L. Murphy Memorial Hospital, 7400 Merton Minter Blvd., San Antonio, TX, 78229.

7.3. The contractor shall follow all life safety health codes and take all necessary actions to avoid conditions that may be hazardous to the health and safety of the contract employees, hospital personnel, visitors, and patients.

7.4. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes. All work for the duration of the contract will be performed by certified trained technicians.

8. Notification and Response Time The contractor shall contact the CO and POC if scheduled work for that day will not be performed. This contact must be made no later than 9 A.M.

9. Confirmation of Completed Work All completed work will be confirmed and approved by the VA POC. This will be done during the working hours indicated herein.

10. Performance and Testing The contractor will ensure that all installed software is properly working and tested.

11. Cleanup The contractor shall be responsible for cleaning of the work area(s) upon completion of each workday. All accumulated trash shall be removed and disposed of daily. Contractor must remove trash from campus.

Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The contractor shall ensure and provide appropriate documentation to CO that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State, and local regulation prior to final payment.

12. Special Tools The contractor shall provide all tools and test equipment necessary for assembling, calibrating, adjusting, certifying and any other work required for performance of this contract.

13. Equipment Warranty and Warranty Repair The contractor shall warrant all products sold under this agreement for a period of one (1) year after project has been accepted by VA CO and POC as complete. Warranty shall include time, tools, supplies, and labor. The contractors’ obligation under this warranty is limited to repairing or replacing malfunctioning parts (cameras, illuminators, switches, servers, computers, cabling, media converters, etc.) within 5 business days during this warranty period. The contractor shall be responsible for removal, reinstallation, proper configuration, and verification of functionality. The contractor shall also ensure that all VMS software licensing issues are addressed when replacing defective items.

14. Contractor Employees Contractor personnel shall present a neat appearance and be easily recognized as a contractor employee. All contractors’ personnel will wear VA assigned identification badges visibly and above the waistline at all times while on VA property.

15. Check-in, Check-out, and Escort All contractor personnel working onsite at any locations listed above must check-in and check-out with the VA POC. If contractor personnel require access to sensitive work areas, appropriate staff will escort the contractor personnel at all times. Contractor shall provide name and phone number each day at check to VA POC.

16. Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

17. Privacy Officer:

The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

18. Records Manager:

There will be no federal records created, maintained, used, or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

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