36C25722Q0889 0003_1.docx

Q&A – Solicitation 36C25722Q0889

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dayna Cantu dayna.cantu@va.gov 512-922-0142

PLACE OF PERFORMANCE

El Paso VA Health Care System

Health Administration Service

5001 N Piedras

El Paso TX

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Amendment:

Solicitation 36C25722Q0889 is for Documentation Shredding Services intended for The Department of Veterans Affairs El Paso VA Health Care System, El Paso, TX. The Government intends to make a Firm Fixed- Price contract award to a responsible vendor who meets the requirement IAW with the SOW with a fair and reasonable price that can provide the required supply in accordance with the attached documents, resulting from this solicitation for quotes.

The NAICS Code is 561990. Responses to this notice will be used by the Government to make appropriate evaluations and award decisions.

This solicitation is a 100% set-aside for SDVOSB. All SDVOSB vendors must be registered SAM/ VIP at the time of submission of quotes.

Please ensure all information is provided on the attached SF 1449, signed/dated.

Please submit all offer information to Dayna Cantu at dayna.cantu@va.gov, no later than 08/12/2022, 3:00 PM CT.

Please see Amendment (SF30) / Solicitation (SF 1449) for full details.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 674-23-1-4057-0001 36C671 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 36C671 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 To all Offerors/Bidders

36C25722Q0889 07-28-2022

X X X

X The purpose of this Amendment is to:

Disseminate the Questions and Answers. Please see the continuation sheet.

All other terms and conditions remain unchanged.

Danise D. Burt Contracting Officer Page 1 of Page 1 of

CONTINUATION PAGE

Shredding Service Amendment 36C25722Q0889 Question and Answers

Page 1 of Page 1 of

1. Are they both scheduled for weekly service? I didn’t see the HBPC 151 N Church St listed on the service schedule.

On the SOW (attached) I changed the address for the HBPC 151 N Church St, to HBPC 2123 Telshor Court, Las Crucas, NM 88011. Service once per month.

1. Do the Las Cruces locations need to be done on-site as well or could those to be done off-site with proper certification/documentation? We can do on-site; we would just need to get NM certification to cross state line for on-site destruction.

Yes, Las Crucas HBPC would need to be served on-site.

1. P.7, A.1. Please confirm that the requirement is for documents only, and that non-paper media such as hard drives, film, CDs, DVDs, etc. will not be part of the recurring services.

Yes, the requirement is for documents only. (Included in SOW)

1. P.7, A.1.

3. 2nd bullet, HBPC. Please clarify that frequency of service is bi-weekly like the CBOCs.

Included in SOW (attached)

3. 4th bullet, Contracting. Monthly service is requested for this location, which means that 3-4 times annually it will be 5-weeks between services. This can generate complaints from end users. Can monthly service be changed to every 4 weeks, which results in a more consistent interval between pickups throughout the course of a year?

Included on SOW (attached)

1. P. 8, A.2. Will any adjustments in container quantities, frequency of service, or locations be handled via contract modification?

No adjustments in container quantities are needed. (Refer to Quote and SOW)

1. P. 8, A.2. What is the historic frequency and scope of changing the quantity of containers?

When a new service or clinic is established or a service address has been changed, the VA may request more containers or add an additional service pick-up locations.

1. P. 8, A.3. Could you please clarify the requirement in the last sentence of this section “The Contractor shall also provide additional locked containers at each EPVAHCS location for use between Contractor pickups.”

6. What size and quantity of additional containers are required at each location?

Already included in SOW under SCOPE OF WORK and quote attached.

6. Does this requirement include shredding the contents of these additional containers at each location? If so, at what frequency?

Mentioned in A.2.4 on SOW

6. Assuming that the Agency is not requesting that the contractor provide the containers and service at no charge, where should pricing be entered in the Price Schedule?

Section B.2

1. P. 8, A.4. Can the day of the week be collaboratively agreed to post-award if Wednesday would cause significant rearrangement of previously established clients?

Wednesday is the assigned and agreed upon day for servicing. Servicers are already familiar with schedule. This isn’t new to them. Shred-It has been servicing us for years.

1. P. 10, A.10. If we have signed a national BAA with the VA, which will be provided with the bid package, is it necessary to sign one with EPVAHCS?

No, we have a national BAA

1. P. 69, Offer Submittal Instructions, 4), and p. 76, Factor 1.

a. Where is section B.3.? Section B.3 is included in section B.2 (Price/Cost Schedule) Please include delivery date in section B.2 along with offered price.

b. When does the agency anticipate making an award, the timing of which will affect a delivery date by the start of the period of performance? An award will be made on or before 09/30/2022 with an effective date of 10/01/2022.

1. P. 76, E.7. Is the contractor’s past secure document destruction experience going to be considered during evaluation? Yes

1. Accessibility

a. For the VAMC, are all containers located in the main hospital building? NO (Refer to Quote and SOW) If not, how far apart are the outlying buildings where service is needed – in other words will our shred truck need to move multiple times to service the various locations on campus? NO, they are already familiar with routine, truck doesn’t have to move several times per site visit. They Park one time. Servicers are not inconvenienced.

b. Our collection containers cannot negotiate steps, are freight elevators available to move between floors at any location where shred containers are located above/below the egress floor? Elevators are available, climbing steps to service isn’t required.

c. Please confirm if there is a loading dock at the VAMC, and is there a ramp to the ground? The EPVAHCS main facility has a loading dock. Ramps are provided at every facility.

d. Is there sufficient and appropriate parking for our truck at each location for the time it will take to perform the work? Yes

1. Incumbent

a. Is there a current contract for the work being solicited? Yes

b. If so, please provide that awarded contract number or task order number (not the incumbent GSA contractor number). FOIA.gov - Freedom of Information Act

c. Please provide the name of the incumbent contractor and when the contract is ending. The contract expires 09/30/2022.

Please provide the annual contract amount. FOIA.gov - Freedom of Information Act

d. Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill the new contract? If not, please explain how the work will be different under this solicitation. No difference, just change in 1 location.

e. Is the incumbent eligible to bid on this solicitation? The solicitation is set aside to SDVOSB.