36C25721Q1072 0001.docx

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GENERAL INFORMATION

BASE NOTICE TYPE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov

PLACE OF PERFORMANCE

4800 Memorial Drive

Waco Texas

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

General Requirements: Brand name or equal Lock System are needed for the Temple, TX in accordance with the following requirements:

In need of contracting services to provide and install Medeco locks on Waco Campus. Lock Hardware-Part# BCS2020-AADS

LOCAL STOCK NUMBER: BCS2020-AADS

Keys for Employees - Part# BCS2020-AAEKS.

LOCAL STOCK NUMBER: BCS2020-AAEKS

Medeco XT Cores-Part# EA-100108

LOCAL STOCK NUMBER: EA-100108

Medeco XT Keys-Part# 94-0271

LOCAL STOCK NUMBER: 94-0271

Medeco XT Wall Programming Devices-Part# 100242-100

LOCAL STOCK NUMBER: 100242-100

Labor to install locks, cores, data cabling, elecrical and to program and test the system.

Overhead/Profit

Performance Bonding

SCOPE OF WORK

Lock Replacement Buildings 4 and 6

Requirements

The contractor shall be responsible for providing all labor, materials, and equipment needed for the services to remove and install new Medeco locks in Buildings 4 and 6. After the locks are installed they will have to be programmed to the Medeco XT Wall devices as well as tested . All work performed will be done at the Central Texas Veterans Health Care Facility in Waco, at 4800 Memorial Drive, Waco, Texas 76711. After all work is completed, the contractor will have a final walkthrough with the VA COR or Alternative COR to ensure all work is completed and ready to receive payment.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with local, state, federal regulations.

Note: “The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.”

Period of Performance:

The contractor shall complete the work required under this SOW in 60 calendar days or less from the time material is delivered, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Contractor shall not work Federal Holidays unless VA COR deems it necessary.

Project Requirements

Base Bid – New

Building – Salient Characteristics (Specifications)

1. Parts to install in Buildings 4 and 6.

1. QTY 65 – Medeco XT Part Number EA-100108 (Provide/Supply Medeco XT Cores-Building 6)

1. QTY 500 – Medeco XT Part Number 94-0271 (Provide/Supply Medeco XT Keys)

1. QTY 2 – Medeco XT Part Number EA-100242-100 (Medeco XT Wall Programming for 2 Devices)

1. Contractor will remove and install Medeco Locks in Buildings 4 and 6.

1. Contractor will install and program a device in each building for Medeco Locks

1. Contractor will provide all data cabling and electrical wiring needed to wire up the programming devices and system.

Note: At the end of each workday, please clean-up all worked in areas.

1. Prior to the start of the work, contractor must notify VA COR 72 hours in advance to schedule a time to start working.

1. Coordinate with VA COR before the start of this service and completion. See information below:

1. Government Holidays:

0. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

0. In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Federal Statute

1. Any other day designated by Executive Order

1. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

1. Submit the proper documentation and reports to receive payment on this service. See information below:

1. Invoices and Payment

1. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

1. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

1. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

1. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

1. Time period being invoiced for.

1. Description of services performed.

1. Unit Cost billed.

1. Extended amount due.

1. Invoice number, date, and PO#.

1. Contract and obligation numbers.

Other Considerations

1. A site visit prior to bidding would be beneficial to be fully acquainted with existing site conditions and scope of work. It is the contractor’s responsibility to field verify prior to bidding and accepting all existing site conditions.

1. The contractor shall be responsible for the verification of all requirements for this project. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention.

1. The contractor must comply with the requirements for Type B/Class II (Low Risk) Infection Control Risk Assessment (ICRA).

1. It is the contractor’s responsibility to provide adequate documentation verifying that all materials are USA made and proposed that it will meet or exceed all federal government requirements.

1. Majority of the work shall be performed during normal working hours unless coordinated differently with the VA COR. Normal working hours are 8:00 am – 4:00 pm, Monday – Friday.

1. The contractor’s supervisor shall always be available to address any needs, the VA COR/Alternative COR may have during the period of performance which is 60 days from time of material delivery on station.

1. The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

1. The contractor shall be responsible for the removal of project demo materials/debris /equipment from this facility when completed.

1. Contractor personnel will bid by all federal codes and regulations of COVID-19 while working on the government premises.

1. There is no disposal or abatement of hazardous materials or lead/mold for this project.

Note: Daily temperature checks will be performed, and masks are required while working in patient care areas. All equipment/tools must be wipe down and sanitized daily if taken off the facility premises.

Site Conditions

1. The work covered by these specifications is an occupied facility.

1. All work must be coordinated with the COR.

1. The contractor shall leave no area unsecured or unsafe at the end of the day.

1. The contractor shall always keep the premises as clean as possible and free from an accumulation of waste materials or debris.

1. It shall be the contractor’s responsibility to field verify all existing conditions and dimensions prior to bid.

1. Any hardware removed shall be given back to the engineering to be stored for future use.

1. It is the contractor’s responsibility to provide all data cabling and electrical wiring need to complete this job.

Note: Any Lockout and Tag outs performed by the contractor, must supply their own lock for this process.

1. Any data cabling running through the ceiling must be ran in J-hooks to ensure they are not on the sprinkler pipe or HVAC in the ceiling.

Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

0. Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

0. Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

0. Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

1. Safety and Health Policy (i.e. company policy)

1. Safety and Health Objectives (i.e. company goals, procedures, etc.)

1. Job Site Inspections (i.e. safety inspection/potential hazards/ mishap prevention, etc.)

1. Contractor Safety Administrator (i.e. competent person/safety officer)

1. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

1. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

1. Job Safety Training (i.e. OSHA, safety meetings, etc.)

1. 30 Hour OSHA Construction Safety Course – competent person

1. 10 Hour OSHA Construction Safety Course – all others

1. Safety Discipline (i.e. correction of violations, etc.)

1. Emergency Procedures (i.e. responsibilities, procedures, etc.)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

1. Means of Egress

1. Fire/Smoke Doors unlocked, free of obstructions.

1. Means of Egress (includes Exits) free of obstructions and clearly marked.

1. Housekeeping and Traffic Control

1. Trash and debris are removed promptly and transported outside the construction area.

1. Floor mats and dust tack mats are located at the entrance to construction area.

1. Tools and equipment are properly stored.

1. Signs installed to restrict patient access (doors locked as needed).

1. Dust control measures are in place.

1. Barriers are in place and properly sealed.

1. Clothing

1. PPE is available and properly worn.

1. Clothing is relatively dust free with the construction area and patient areas.

Warranty Period: Warranty period does not start until VA COR signs off on the project.

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY.

Modification to a Previous Notice