36C25721B0025 0002_1.docx

SUBJECT*

COVID - Overhead Paging System

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple TX 76504

POINT OF CONTACT*

Contract Specialist Tammy L Wilson Tammy.wilson5@va.gov

(254) 899-6014

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Overhead Paging System Replacement at the Thomas E. Creek VAMC, Amarillo Texas

Modification to a Previous Notice Modification to a Previous Notice

Modification to a Previous Notice

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numb ers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE

ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF Y

OUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amen dment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF

AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SI

GNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY

APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 504-21-2-094-0190

NA

Department of Veterans Affairs

NCO 17

2002 Scott Blvd Temple TX 76504 Department of Veterans Affairs

NCO 17

2002 Scott Blvd Temple TX 76504 To all Offerors/Bidders

36C25721B0025

X X X

504-360/10160-094-825500-2660 ND02D2001

X The purpose of this amendment is to:

1. Post RFI questions and responses.

2. Post Site Visit sign in sheet.

3. All other terms and conditions remain unchanged.

Page 1 of Questions 7-12-21

What is the brand of the existing system?

Valcom

Does the VA have a preferred brand system?

No

Are there any drawings for this solicitation?

No

Could we have a device count on how many speakers that are being replaced?

No; walk through

Can the Hospital provide the floor plans of the buildings (1, 4, 7, 28, 29,33, 34, 44, 46, and 48)?

This will be required to estimate the cost of the materials.

Yes

Can the vendor utilize the existing raceways and conduit to install the new Overhead Paging System? or will the vendor be required to install new conduit and raceways?

Yes, can reuse

Does the hospital require an Overhead Paging System that can interface and connect with the current Fire Alarm System?

No

Does the hospital require an Overhead Paging System that is Americans with Disabilities Act (ADA) compliant?

No

Does the hospital require an Overhead Paging System with the capability to send alert pages from the desktop computer, mobile phones, and VoIP phones in addition to the Paging System control module? This feature allows for maximum flexibility for all authorized users to utilize the paging solution.

No

Does the hospital require an Overhead Paging System that can perform a Text-To-Speech function?

No

Does the hospital require an Overhead Paging System that is FEMA IPAWS certified to receive FEMA emergency alerts automatically to increase safety and security?

No

Can the hospital provide number of speakers required for each floor for the buildings?

TBD

Does the hospital desire the vendor to submit a proposed speaker layout based on the floor plans provided by the hospital?

Yes

As the vendor is a Service-Disabled Veteran Owned Small Business (SDVOSB) that is VA certified with a strong past performance for Federal Contracts, will the hospital provide a waiver for this Bid Guarantee? As a small business, bid bonds can exclude or restrict VA certified small businesses to participate in these projects.

Please refer to FAR part 52.228-1

Is a site visit a mandatory requirement for a vendor to bid on this project?

Yes

Is the contractor required to provide all necessary software and hardware to interface with the existing Responder 5 nurse call system to provide automatic paging of the code blue and room number in the paging announcement?

Yes

Is the contractor to provide Rauland TCC2022 IP modules for each amplifier for remote volume control and diagnostics of each amplifier?

We do not know part numbers. This project is “turn-key”.

Is the contractor to provide and install (1) Rauland TCC2000 Audio controller for IP communication to all the remote TCC2022IP modules?

We do not know part numbers. This project is “turn-key”.

Is the contractor to provide Rauland TCU3000 SW software and integration to Rauland Responder 5 for automatic paging announcements?

We do not know part numbers. This project is “turn-key”.

Is contractor to be an authorized Rauland distributor?

Authorized distributer MUST be used to interface with nurse call system

Is the contractor to use the existing Valcom amplifiers in the outlying buildings?

TBD

Is the contractor to replace all existing speakers in the outlying buildings?

TBD

Is the contractor to use existing cabling within the buildings or is the contractor to replace all cabling within the buildings?

Replace

Is the contractor using the existing fiber and low voltage cabling going between buildings?

Yes

What is the contractor doing with the equipment that’s being removed? Is this something the contractor needs to remove and provide to the VA for disposal?

Give to VA Biomed for disposal

Will this work require the use of containment carts and infection control procedures?

Yes

Are J-Hooks an approved method for installing and supporting the new speaker wire?

Yes

Will the successful bidder be required to abate asbestos, lead, or any other hazardous material? If so, please provide the required survey report.

No

What is the ICRA level for this project?

Per Infection Control: depending on where you are in the hospital, it can be between levels 2-4

Can this work be performed during normal working hours?

Yes

Is any of the work required to be after hours or on weekends?

Possible

How many speakers are to be replaced? We need an accurate count for bidding purposes.

Walk through

We recommend extending the period of performance for this project to 180 days. The magnitude and scope of this project will require additional time. Will the VA consider increasing the period of performance to 180 days?

TBD

Is the contractor required to provide all necessary software and hardware to interface with the existing Responder 5 nurse call system to provide automatic paging of the code blue and room number in the paging announcement?

Repeated question

Is the contractor to provide Rauland TCC2022 IP modules for each amplifier for remote volume control and diagnostics of each amplifier?

Repeated question

Is the contractor to provide and install (1) Rauland TCC2000 Audio controller for IP communication to all the remote TCC2022IP modules?

Repeated question

Is the contractor to provide Rauland TCU3000 SW software and integration to Rauland Responder 5 for automatic paging announcements?

Repeated question

Is contractor to be an authorized Rauland distributor?

Repeated question

Is the contractor to use the existing Valcom amplifiers in the outlying buildings?

Repeated question

Is the contractor to replace all existing speakers in the outlying buildings?

Repeated question

Is the contractor to use existing cabling within the buildings or is the contractor to replace all cabling within the buildings?

Repeated question

Is the contractor using the existing fiber and low voltage cabling going between buildings?

Repeated question

What is the contractor doing with the equipment that’s being removed? Is this something the contractor needs to remove and provide to the VA for disposal?

Repeated question

Will this work require the use of containment carts and infection control procedures?

Repeated question

Are J-Hooks an approved method for installing and supporting the new speaker wire?

Repeated question

Is the contractor required to provide all necessary software and hardware to interface with the existing Responder 5 nurse call system to provide automatic paging of the code blue and room number in the paging announcement?

Repeated question

Is the contractor to provide Rauland TCC2022 IP modules for each amplifier for remote volume control and diagnostics of each amplifier?

Repeated question

Is the contractor to provide and install (1) Rauland TCC2000 Audio controller for IP communication to all the remote TCC2022IP modules?

Repeated question

Is the contractor to provide Rauland TCU3000 SW software and integration to Rauland Responder 5 for automatic paging announcements?

Repeated question

Is contractor to be an authorized Rauland distributor?

Repeated question

Is the contractor to use the existing Valcom amplifiers in the outlying buildings?

Repeated question

Is the contractor to replace all existing speakers in the outlying buildings?

Repeated question

Is the contractor to use existing cabling within the buildings or is the contractor to replace all cabling within the buildings?

Repeated question

Is the contractor using the existing fiber and low voltage cabling going between buildings?

Repeated question

What is the contractor doing with the equipment that’s being removed? Is this something the contractor needs to remove and provide to the VA for disposal?

Repeated question

Will this work require the use of containment carts and infection control procedures?

Repeated question

Are J-Hooks an approved method for installing and supporting the new speaker wire?

Repeated question See attached document: S04 - SV sign in sheet.

Overhead Paging System Replacement at the Thomas E. Creek VAMC, Amarillo Texas