36C25720Q1347 0002.docx

QUESTIONS AND ANSWERS

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10/02/2020 36C257-20-Q-1347 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio

TX

78229 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio

TX

78229 To all Offerors/Bidders

36C25720Q1347

X

See CONTINUATION Page The purpose of this modification is to post the final list of questions and answers to allow fair competition among the SDVOSB 100 Set-Aside community.

Contract Specialist: Dr. Vinicky Ann Ervin Ph.D.

Email: vinicky.ervin@va.gov

Solicitation Close Date: Tuesday 06 Oct 2020

James Easley Contracting Officer

The purpose of this modification is to add the Questions and Answers:

Q: You are asking for a system similar to your in-house operating MRI system.

A: Yes, similar however, the manufacture can vary.

Q: What is the make and model of your in-house system?

A: Siemens Espree 1.5 t Q; You are asking for 40 hours of on-site training. We have found most facilities do better if we split the apps training into two sessions usually about 2-3 weeks apart. First session for 3 days to orient the technologists, transfer protocols, and teach and train. Second session of two follow up days to answer all technologists’ questions and train. Is this acceptable?

A: Yes, that is acceptable Q: You are asking for a minimum trailer of 12’ X 52’. Most mobile MRI systems are housed in a 8’ X 48’ trailer. Will an 8’ X 48’ trailer be acceptable?

A: Yes, that is acceptable Q: If not, we can provide a 12’ X 60’ trans-portable trailer. My question is, will your pad and location accommodate a 12’ X 60’?

A: We can go with the 8’x 48’ instead.

Q: Can you please tell us approximately when the award notification will be made so we may have an idea of how much time there will be between the actual awarded date and the start date of the contract?

A: Award prior to November 2020 Q: Is there an opportunity that the contract could continue past 10/31/2021?

A: Most Likely Not. The goal is to have some overlap with the new facility that opens AUGUST 2021 Q: SOW states that it wants a “like system which will provide the same level of care our patients are presently receiving.” Can you share what specific type of system you have in place now so that request can be met?

A: GE 1.5 or Siemens 1.5 Q: Are cryogens/helium to be included in the parts and labor provided by the Contractor? Or since cryogens/helium is a consumable will that be a separate billable item?

A: Or since cryogens/helium is a consumable will that be a separate billable item? The Service Providers/ manufacturers (seller) typically provides service of the gases.

Q: Are there any minimum cryogen levels the buyer requires, or can cryogen levels be at the discretion of the Contractor?

A: Discretion of the contractor as long as it meets optimal safety requirements Q: How many MRI technologists will need application training?

A: 3 Q: Does the facility have an approximate idea of how often they will require apps support via phone as requested in the SOW?

A: Cannot predict future of processes that have yet to occur Q: What is the expected daily and/or weekly average patient volume?

A: 60 is a good projection Q: Can maintenance service events occur outside the specified Monday through Friday 8am to 4PM CST operation time as stated in SOW? If there is an emergency (such as a helium bleed off) can work be performed outside of the normal operating hours?

A: It would be preferred Q: How is the 95% uptime measured?

A: 392 hours (1 month with 2 working weekends ) 14 hours day x 5 days (work week) 2 weekends (8 hours) Q: What is the allotted time window before November 1, 2020, and after October 31, 2021 that the equipment may stay on site for delivery, install, and uninstall procedures?

A: Scanner is needed to be fully operational prior to November 2, 2020. The end date is fine as of October 31 in accordance to the contract.

Q: Please verify total number of training days needed as there are two-line items listed in the pricing (one for 2 days and one for 1 day).

A: 3 days training is adequate Q: Mobile coaches are 8 ½’ x 48’. Will that suffice?

A: Yes Q: Will a changing area of 2’ x 5’ with a bench suffice?

A: Yes Q: page 14 para 1. Services ... Trailer not to exceed 52' in length, Section A page 15 Minimum size is 12' wide x 52' long, is a standard 8' x 48' Mobile medical coach acceptable ?

A: Yes, that is acceptable Q: page 19-20 Several references to OEM. We will use para 12 "fully qualified FSE's to perform all work using OEM compatible parts. Please remove the 5a ..performed by the OEM, and 6 ...Contract agreement with the OEM, and replace with

OEM trained FSE or some other designation that does not force use to use the OEM...

A: No, OEM parts should be used Q: The OEM's are large businesses and if we have to contract with them could violate the Limits on Subcontracting Requirements.

A: You can make this determination by reviewing the FAR.

Q: Complete the Evaluation Criteria E.6 page 51 Technical and past performance, when combined, are ......?

A: This will only be used if two vendor gives the exact same price and delivery date.

Q: We have a couple of technical solutions for the mobile MRI unit. Is it acceptable for one company to have two different RFQs or more to show the different offers we can provide?

A: Yes that is acceptable to us.

Q: The Price/Cost schedule has some typographical errors and what appears to be a duplicated item (see attached photo). Is it acceptable for us to correct the table?

A: No Q: The Price/Cost and Delivery Schedule appear to have a duplicated item for "applications training" with differing quantity amounts. Can you provide more clarification on why there is a duplicate and discrepancy between the quantity amount and description? Does the total quantity of 3 correlate with 3 MRI technologists needing training?

A: We need 3 days of training for 3-4 MRI staff.

Q: The Price/Cost Schedule table has some typographical errors. Are we allowed to modify or edit the table in our bid to correct these errors and provide more clear information?

A: No

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Mobile MRI unit lease LOCAL STOCK NUMBER: Mobile MRI

Mobilr unit set up LOCAL STOCK NUMBER: Set up

cleaning unit LOCAL STOCK NUMBER: cleaning

harddrive removal LOCAL STOCK NUMBER: HD removal

applications training LOCAL STOCK NUMBER: Apps

Apps training LOCAL STOCK NUMBER: Apps trainig

A.2 DELIVERY SCHEDULE

7400 Merton Minter Blvd.

ALMD/WHSE/Radiology Service San Antonio, TX 78229 3664

USA

12.00

7400 Merton Minter Blvd.

ALMD/WHSE/Radiology Service San Antonio, TX 78229 3664

1.00

7400 Merton Minter Blvd.

ALMD/WHSE/Radiology Service San Antonio, TX 78229 3664

1.00

7400 Merton Minter Blvd.

ALMD/WHSE/Radiology Service San Antonio, TX 78229 3664

1.00

7400 Merton Minter Blvd.

ALMD/WHSE/Radiology Service San Antonio, TX 78229 3664

2.00

7400 Merton Minter Blvd.

ALMD/WHSE/Radiology Service San Antonio, TX 78229 3664

1.00

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