Amendment 36C25720Q0906 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0001 09-14-2020

674-20-4-5066-0047

Department of Veterans Affairs

VISN17 Network Contracting Activity

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

Department of Veterans Affairs

VISN17 Network Contracting Activity

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

To all Offerors/Bidders

36C25720Q0906

09-14-2020

X

X X

09-16-2020 at 11:59 PM CST

X 1

This is solicitation amendment A0001

Complete Section 15A - C Below

The purpose of this amendment is to answer vendor questions regarding solicitation 36C25720Q0906. The due date for solicitation 36C25720Q0906 was 09-15-2020 at 11:59 PM CST and is now extended to 09-16-2020 at 11:59 PM CST.

The revised SOW is included

Solicitation Number: 36C25720Q0906

Amendment Number: 0001

Questions and Answers

This amendment form is a part of the solicitation documents and amends the project solicitation as noted below. You must submit a signed copy of this amendment with your offer. Failure to do so may subject your offer to be disqualified. Amendments to the solicitation are as follows:

1. On Page 5 of the solicitation in the project requirements, New Work lists cleaning grease traps. Can you confirm that cleaning grease traps are not part of this project and is not open for bid?

Grease traps are not included in this contract and has been removed from the

Statement of Work.

2. Can you confirm when the work must be completed: during normal working hours as listed in the solicitation or during afterhours? There was discussion in the site visit that afterhours will be best for the government.

The Vent Hoods will be available for cleaning at 1500 – 1700 daily. If the hospital requires any changes to this it will be addressed as the need arises.

3. Sometimes vent hood ducts have openings due to faulty installation and fabrication.

Leaks can occur with after installation due to operational use over time. The cleaning process for vent hoods requires the use of water. Will the vendor be held liable for any damages that occur from any leaks due to existing openings in the vent hood system?

Any damage to Government property caused by the vendor will be the vendors responsibility to repair or replace same as existing or new. The Contractor shall inspect the vent hood duct for any conditions that would possibly cause leaks during the cleaning process and notify the COR.

4. Solicitation says work to be performed during normal working hours 7am to 5pm – What are the hours that the kitchens will be shut down in order to perform our work?

The Vent Hoods will be available for cleaning at 1500 – 1700 daily. If the hospital requires any changes to this it will be addressed as the need arises.

5. NFPA 96 - 4.6.4 Drawing(s) of the exhaust system installation along with copies of operating instructions for subassemblies and components used in the exhaust system, including electrical schematics, shall be kept on the premises and made available to the

Authority Having Jurisdiction and maintenance persons, on request. Can you provide mechanical plans of the duct work for exhaust systems?

No plans available.

STATEMENT OF WORK

Buildings 163, 202 and 221

Vent Hood Cleaning

Base Plus 4 Option Years.

Temple VA Project

PROJECT # 674-20-4-5066-0047

Requirements

The contractor shall be responsible for providing supervision, labor and materials for the services required to scrape, degrease, pressure wash all accessible portions of kitchen exhaust systems located at Buildings 163, 202, and 221 Temple VA in Temple, Texas. The kitchen exhaust cleaning service will include the interior and exterior of all hood canopies, hood plenums and duct collars. All accessible areas of the duct run to include all components of the exhaust fans located on the roof will also be cleaned. Work performed will be done at the Central Texas Veterans Health Care Facility in Temple, 1901 Memorial Drive, Temple, Texas 76504. After all work is completed, the contractor will have a walkthrough with a VA representative to ensure all is completed and ready for payment.

The Contractor shall perform requested services on a quarterly basis (every 90 days) for Bldgs. 163 and

202 at the following locations:

• Bldg. 202 Main Hood

• Canteen Kitchen Hoods

• Bldg. 163 main Duct

• Bldg. 163 Utility Set Fan

• Bldg. 163 NFS Hood # 1

• Bldg. 163 NFS Hood # 2

• Bldg. 163 NFS Hood # 3

• Bldg. 163 NFS Hood # 4

• Bldg. 163 NFS Hood # 5

The Contractor shall on a semi-annual basis (180 days between services) – 1st and 3rd quarters perform the requested services for Bldg. 221 at the following locations:

• Bldg. 221A Hood 1st Floor

• Bldg. 221A Hood 2nd Floor

• Bldg. 221B Hood 1st Floor

• Bldg. 221B Hood 2nd Floor

• Bldg. 221C Hood 1st Floor

• Bldg. 221C Hood 2nd Floor

• Bldg. 221D Hood 1st Floor

• Bldg. 221D Hood 2nd Floor

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with federal, state and local regulations.

All work shall be done according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

Note: “The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.”

Project Requirements

Base Bid required to scrape, degrease, pressure wash all accessible portions of kitchen exhaust systems located at Buildings 163, 202, and 221 Temple VA in Temple, Texas. The kitchen exhaust cleaning service will include the interior and exterior of all hood canopies, hood plenums and duct collars. All accessible areas of the duct run to include all components of the exhaust fans located on the roof will also be cleaned.

1. Coordinate with VA COR before the start of this service. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that

Government personnel observe the listed days as holidays:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

New Work – Base Bid required to scrape, degrease, pressure wash all accessible portions of kitchen exhaust systems located at Buildings 163, 202, and 221 Temple VA in Temple, Texas. The kitchen exhaust cleaning service will include the interior and exterior of all hood canopies, hood plenums and duct collars. All accessible areas of the duct run to include all components of the exhaust fans located on the roof will also be cleaned.

1. Perform a final walkthrough with the VA COR or Alternative when completed.

A. Program Office Points of Contact:

a. Contracting Officer’s Representative (COR): Greg Williams, Engineering

Tech (COR) – Engineering Service, 254-624-7849, gregory.williams11@va.gov.

b. Project Manager: Mike Stanley, M&O Supervisor – Engineering Service, 254-

493-6226, Michael.stanley5@va.gov.

2. Submit inspection reports to the City of Temple and VA Engineering Department to keep on file the services performed.

3. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by

Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and;

vi. Contract and obligation numbers.

Other Considerations mailto:gregory.williams11@va.gov mailto:Michael.stanley5@va.gov http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/

• The contractor shall be responsible for the verification of all requirements for this project. All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the

Contracting Officer’s attention.

• The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

• The contractor must comply with the requirements for Type C/Class II (Lowest Risk) Infection

Control Risk Assessment (ICRA).

• It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

• Majority t of the work shall be performed during normal working hours unless other wised noted by the COR. Normal working hours are 7:00 am – 5:00 pm, Monday – Friday.

• The contractor will be required to submit a phasing plan prior to performing work. The phasing plan shall be developed and coordinated with VA COR.

• The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance.

• The contractor may be required to coordinate work activities and shutdowns with VA COR and

M&O Supervisors.

• The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

• The contractor shall be responsible for the removal of project demo materials/debris

/equipment from this facility when complete.

Codes and Standards

The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection

Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and

Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and

DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy

Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA

30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with

OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy)

B. Safety and Health Objectives (i.e. company goals, procedures, etc.)

C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc.)

D. Contractor Safety Administrator (i.e. competent person/safety officer)

E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc.)

• 30 Hour OSHA Construction Safety Course – competent person

• 10 Hour OSHA Construction Safety Course – all others

H. Safety Discipline (i.e. correction of violations, etc.)

I. Hot Work Permit (i.e. responsibilities, procedures, etc.)

J. Emergency Procedures (i.e. responsibilities, procedures, etc.)

K. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc.)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

• Fire/Smoke Doors unlocked, free of obstructions

• Means of Egress (includes Exits) free of obstructions and clearly marked

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

• Fire Alarm Pull Stations are unobstructed

• Smoke Detector smoke caps in use, or removed at end of the day

• Hot Work Permits are current, in use

• Sprinkler Heads are unobstructed

C. Housekeeping and Traffic Control

• Trash and debris are removed promptly and transported outside the construction area

• Floor mats and dust tack mats are located at the entrance to construction area

• Tools and equipment are properly stored

• Signs installed to restrict patient access (doors locked as needed)

• Dust control measures are in place

• Barriers are in place and properly sealed

D. Hazardous Chemicals/Conditions

• Appropriate storage of hazardous chemicals

• MSDS sheets are readily available on-site

• Lock out/tag out procedures are in place

• Hot work permit is current and posted

E. Clothing

• PPE is available and properly worn

• Clothing is relatively dust free with the construction area and patient areas